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Associate Director of Summer Programs

Earlham College
Earlham College - Richmond, IN, 47374

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Administrative Jobs
Institutional & Business Affairs, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Details

Job Location: Earlham College - Richmond, IN

Position Type: Full Time

Education Level: 4 Year Degree

Job Category: Administrative

Reporting to the Assistant Vice President for Enrollment Management, the Associate Director of Summer Programs is charged with overseeing the Colleges annual camps. This position is responsible for promoting to students and their families already in our prospect pool in addition to cultivating new, diverse prospects in targeted regions. The individual in this role will also collaborate with various people and offices on campus including Academic Affairs, Events Management, and Student Life to ensure successful planning, outreach, and execution of all camps. This is a grant-funded position.

Primary Duties and Responsibilities:

  • Work with faculty to plan and execute Earlham Summer, a comprehensive summer program for high school students.
  • Secure undergraduate faculty participation for discipline-based curricular programming and Graduate Program in Education for cocurricular components of Earlham Summer.
  • Works with Facilities, Dining Services, Student Life, Events Management and others to ensure campus is prepared to offer a superior experience to camp attendees.
  • Recruit, train and supervise graduate and undergraduate student RAs and program assistants.
  • Collaborate with Marketing and Communications and the AVP for Enrollment Management to develop and execute a comprehensive marketing and recruitment plan, to include, but not be limited to, attending expos, fairs, and other events deemed appropriate; developing a web presence, online advertising, print promotional materials; and on the deployment of segmented communication flows targeting Indiana students as well as students in key recruiting markets.
  • Coordinates space reservation with the Office of Events Management and through Earlhams online events and space management system.
  • Manages program financials, including tracking payment of attendee fees, processing vendor invoices, and processing payment to faculty, staff, and students.
  • Ensures that all events comply with all college and grant policies and procedures, including the Safety of Minors and Abuse Reporting Policy.
  • Manage relationships with community partners, including community-based organizations as well as teachers and administrators in public schools.
  • Work with the Graduate Programs in Education and the Office of Institutional Effectiveness to design and execute program assessments.
  • Leverages our CRM, Slate, to follow up with camp prospects and their families via phone calls, emails, text messages, and mailings throughout the year.
  • Collaborate with the Office of Advancement to produce regular grant reports.
  • Performs other duties as assigned.

Qualifications and Experience:

  • A bachelors degree is required.
  • Minimum of five years of experience in admission, marketing, event promotion, camps, and/or other areas involving the recruitment of high school students.
  • Strong organizational skills and attention to detail, excellent written and verbal communication and presentation skills; outstanding listener with great interpersonal skills.
  • Experience managing grant, program or department budgets.
  • Ability to use complex software for marketing and recruitment. Experience with Slate or comparable CRM is preferred.
  • Passion for working with high school students and their families.
  • Travel as well as evening and weekend responsibilities are expected.
To Apply:

Candidates from diverse backgrounds are welcome. Please submit the following application materials through the Earlham Careers Portal:

  • Cover letter: In a brief cover letter, please share why you are interested in this position and how your experience and/or education thus far prepares you for the responsibilities outlined above.
  • Resume
  • Diversity statement: Please address your thinking and experience with matters of diversity, equity and inclusion as it relates to this position.
  • Contact information for three references. References will be contacted should you become a finalist for this position

Earlham College requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlhams Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.


Working at Earlham College

Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

  • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
  • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
  • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
  • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
  • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
  • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
  • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
  • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.
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