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COE Admissions Analyst/Specialist (Administrative Analyst/Specialist Exempt I)

San Diego State University
San Diego

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

COE Admissions Analyst/Specialist (Administrative Analyst/Specialist Exempt I)

Job No: 517867
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Summary


The College of Education (COE) prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/ postsecondary education, public agencies, and the entrepreneurial sector. The College of Education serves urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve life outcomes of children, youth, adults, and their families. The Office of Student Success (OSS) serves as the College's “one-stop shop” for marketing, communications, recruitment, undergraduate advising, financial aid and credential admissions, advising and evaluation.

The COE Admissions Analyst/Specialist oversees the graduate and credential program admissions processes for the College of Education (COE). The incumbent implements and oversees all internal college admissions processes and is responsible for ongoing problem solving and troubleshooting issues related to transcript and documentation uploads and application submission. The incumbent:

  • Serves as primary resource for training other college faculty and staff involved in admission/application processing/tracking within the college.

  • Is responsible for ongoing tracking of applications, ensuring that all requirements for admission have been met and facilitating the faculty review process. Duties include maintaining up-to-date records of applicant/application status, uploading, and downloading supplemental application materials, ongoing correspondence with applicants, and consistent monitoring of requirement completion throughout the multi-month application cycle. Admits students. Tracks programs of study and advancements to candidacy.

  • Is the primary contact for applicants regarding questions about the application process, on-line system use, and admission decisions and therefore must possess an in-depth knowledge of online application systems and how they work in conjunction with a multitude of web browsers and mobile devices. The incumbent must be able to analyze and resolve problems by phone and email, and effectively communicate solutions, which will allow applicants to proceed in the application process. Incumbent is required to identify feasible "work-a-rounds" to assist applicants in applying to programs if they experience technical difficulties.

  • Is responsible for keeping college administrators and department chairs appraised on matters related to the numbers of qualified applicants, pending applications, and admissions status updates as requested.

  • Is independently responsible for meeting with department chairs, faculty committees, and college staff to establish processes and deadlines as they relate to program admissions within the COE.

  • Serves as a liaison to other campus offices including, but not limited to, Graduate Admissions, Prospective Student Center, Financial Aid, and Student Account Services on all matters related to program admissions for the COE

  • Serves as the college representative responsible for accuracy of information contained within the general catalog and graduate bulletin as it relates to program admissions.

  • Is responsible for reviewing and updating all website information where admissions process information is communicated to prospective applicants. This requires ongoing consultation with various department personnel and the college web developer to ensure dissemination of consistent and accurate information.

The COE Admissions Analyst/Specialist position requires constant monitoring of the status of applications submitted, using a variety of computer platforms and software solutions including Cal State Apply, Peoplesoft, Interfolio, On Base, SIMS/R, SDSU WebPortal, and WebAdmit in addition to programs/systems used in the future. The incumbent works independently to manage the workflow throughout the admission cycle--giving direction to other staff members who are involved in the process. They manage multiple ongoing admissions processes to meet varying deadlines throughout the entire application cycle.

The incumbent supports the COE Data Analyst/Programmer in ensuring that prospective and implemented application systems fit the needs of our COE programs and that all applicants are able to use the system(s) to successfully apply to their program(s) of choice. A focus on ease-of-use of the programs as well as clarity in process instructions and procedures is crucial to this work. The incumbent is responsible for identifying areas of concern in relation to the prospective students' ability to use these system(s) and suggests ways to correct and/or improve the application process.

Duties include some evening or weekend work.

For more information regarding the College of Education, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

  • Bachelor's degree in applicable field

  • Experience in credential and graduate program admissions

  • Experience working with higher education programs and systems

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,000 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,897-$5,000 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 7, 2022. To receive full consideration, apply by September 6, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Taylor Jaress at

Advertised: Aug 24, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit

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Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

Learn More About:

Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

Company info
5500 Campanile Drive
San Diego

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