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Budget Specialist (Admin Analyst/Specialist Non-Exempt)

San Diego State University
San Diego

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Job Details

Budget Specialist (Admin Analyst/Specialist Non-Exempt)

Job No: 517376
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Summary

The College of Health and Human Services includes five academic schools, clinics, doctoral programs, in addition to certificate programs and credential programs. There are over 190 full and part-time faculty and more than 40 clerical and technical employees. We offer a balanced educational experience of academic study, field placement, clinical experiences, student international experiences and research opportunities. There are approximately 5000 students, including graduate students. The Dean directs the College with the support of two Associate Deans, one Assistant Dean of Student Affairs, a Director of Resource Management, a Development Director, multiple Administrative Analyst Specialists and other administrative support positions, Computer and Website Technicians, and an International Experience Coordinator. The Dean's Office is responsible for all activities emanating from the creation, implementation, provision and continued support of the instructional, operational, and research processes in the College.

The primary purpose of this position is to provide purchasing and operational budget support for the College of Health and Human Services, as well as maintaining currency in a wide variety of policies and procedures related to fiscal controls and management within the college and throughout the university. The Budget Analyst must have demonstrated ability to independently plan, organize, coordinate and perform work in situations with numerous, diverse demands. This includes budget planning and analysis, tracking and monitoring expenditures, and training staff in related areas. Areas of effort will include:

  • Serving as first point of contact for CHHS schools and departments regarding fiscal and budgetary policy and procedures, purchasing, and accounts payable.

  • Providing operational budget tracking and analysis for the college, schools and departments using Oracle, Adaptive Insights, and MS Excel,

  • Being the first point of contact in the college regarding fiscal planning and implementation of budgetary aspects of Instructionally Related Activity Fee allocations, Seed Grant funds and other similar and related programs. This includes planning, tracking and budgeting for student assistants and work study students, as well as directing the activities of student assistants in the Dean's office.

  • Coordinating travel requirements for the Dean's office and overseeing and advising schools on travel policy and procedures,

  • Assisting the Director of Resource Management with budgetary responsibilities and projects on an as needed basis.

  • Administrative support on an as needed basis for college-wide committees including, but not limited to, the College Research and Scholarly Activity Committee and the Academic Policy and Planning Committee.

  • Coordination, advising and tracking on J-1 Visitor program procedures, H-1B Visas for Tenure/Tenure track faculty, Visas for visiting scholars and other duties related to international regulations and compliance.

For information about the College of Health and Human Services Dean's Office, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

  • A minimum of five years of progressively responsible fiscal and/or budgetary experience.

  • Experience with Oracle, Adaptive Insights, and PeopleSoft.

  • Knowledge of requirements and policy related to travel and J-1 Visa Exchange Visitor Program.

  • Familiar with SDSU Technology Acquisition Review Process.

Specialized Skills

  • Experience with budget planning, tracking, and analysis.

  • Purchasing and accounts payable experience.

  • Experience with completing and processing travel documents, and thorough understanding of travel policies and procedures.

  • Proven ability to train others in policies and procedures, and provide work direction.

  • Proficiency with Microsoft Excel.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,387 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,288 - $6,347 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 6, 2022. To receive full consideration, apply by September 5, 2022.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Pang Thao at

Advertised: Oct 25, 2022 (8:30 AM)
Applications Close: Open until filled

To apply, visit

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Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

Learn More About:

Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

Company info
5500 Campanile Drive
San Diego

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