Financial Analyst (7709U) - Berkeley Seismological Lab About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Berkeley Seismological Lab (BSL), in collaboration with several external sponsors (including the USGS and the State of California) conducts seismic research and operates a large number of seismic stations throughout California. These operations require a high volume of financial transactions, including in procurement, credit card reconciliation, travel, construction/capital projects, and payroll. Other important aspects of financial controls exist in equipment inventory and risk management. Funds are governed by UC policy, the Uniform Guidance and other special funding terms. Funds require frequent reporting to PIs and to sponsors, both technical and financial. This position will support the BSL by managing credit card reconciliation, payroll, and equipment inventory, and will also provide financial reports to PIs. The position may also provide ad hoc reports to sponsors. Work will include analysis of large amounts of data, design of new reporting tools, as well as payroll entries, cost transfer journals, and maintenance of some BSL systems (primarily Excel).

The Financial Analyst will work as part of a BSL team, interacting with other BSL staff, other Campus administrative staff, as well as vendors and external stakeholders. Routinely, the Financial Analyst will work independently, with guidance and assignments from supervisor and other BSL staff. Primary areas of responsibility will include managing financial and payroll transactions, managing equipment inventory processes, providing financial reports, and providing some logistical support for other staff members.

**This is a 2-yr contract position with the possibility of extension and/or conversion to career status.**

Application Review Date

The First Review Date for this job is: August 31, 2022 - Open Until Filled

Responsibilities

40%

• Responsible for a significant volume of BluCard/Fuel receipts and utility billings.
• Collects receipts, verifies allowability with UC and sponsor terms, and allocates expenses to proper funds. Creates and maintains logical and shared document records systems.
• Investigates and resolves billing errors. Resolves questions regarding allowable/allocable expenses.

10%

• Manages the BSL's equipment inventory processes, working with other staff and with
• the BETS team.
• Ensures the BETS is up to date and conducts the biannual BETS audit.
• Coordinates efficient and correct property management with other staff, including
• assignment of property tags, salvage and donations.
• Creates and maintains, with other staff, the BSL's own equipment and materiel tracking systems.

10% Prepares quarterly fund performance reports for PIs.

10% Assists other unit managers by designing and producing monthly and annual budget and spend reports.

10% Analyzes and plans complex payroll allocations across several related funds, and prepares and documents payroll entries in UCPath.

5% Creates advanced tools in Excel to support long term projections.

5% Assists other lab members with procurement issues, including vendor setup.

5% Prepares shipments for FedEx and processes journals to allocate expenses to proper funds.

5% Other duties as assigned.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge of finance policies, practices, and systems used at UC Berkeley or a similar institution.
• Working knowledge of the Uniform Guidance applicable to academic research institutions.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.
• Demonstrated ability to organize data and documents shared with others.
• Proven ability to effectively present information verbally and in writing in a clear and concise manner.
• Proven interpersonal skills with peers throughout the organization; displays diplomacy and clarity in all communications; strong service orientation; critical thinking skills; attention to detail; and mission focus.

Preferred Qualifications

• Experience managing complex, variable payroll allocations across funding sources.
• Experience with complex pre-Award grant preparation highly desired.
• Experience preparing recommendations for financial plans, including annual resource
• allocations, future requirements, and operating forecasts.
• Five years' experience in financial analysis or similar position in an academic research setting.

Salary & Benefits

Salary is commensurate with experience. This is a 100% FTE, 2-yr contract position with the possibility of extension and/or conversion to career status.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Please upload the document in the Resume section, then skip the Cover Letter upload section.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=41236&PostingSeq=1





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