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Academic Personnel/Payroll Analyst

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University of California Irvine

Academic Personnel/Payroll Analyst



Updated: Aug 22, 2022
Location: Irvine-Campus
Job Type:
Department: MAE Department Accounts


Job Opening ID: 41087Reports To: Chief Administrative Officer (CAO)Working Title: Academic Personnel/Payroll AnalystDepartment: MAE Department AccountsBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007714Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Department of Mechanical and Aerospace Engineering (MAE) is one of the largest academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximate 200 employees. This includes our largest faculty population of 30 faculty, 30 non-senate academics, 8 career staff, 200 graduate students and 1300 undergraduate students. The Mechanical and Aerospace Engineering provides a vibrant intellectual environment for our students, along with technologically advanced laboratories in a wide range of subjects, including biomedical engineering, design and manufacturing, control and robotics, energy and the environment, fluid mechanics, aerodynamics, propulsion, structures, nanomaterials and microsystems. Our faculty members are scholars and leaders in their disciplines, and have achieved worldwide recognition and honors for their creative and pioneering contributions, and their dedicated teaching. Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity for the Department of Mechanical and Aerospace (MAE). The position reviews and analyzes a wide variety of staff and academic personnel appointment, merit and advancement files, ensuring policy/procedure compliance. Incumbent will manage academic personnel review cycle process for MAE Department senate files, to include maintaining academic personnel (AP) files, preparing and processing all senate faculty merit, promotion, and appointment files. The position manages and coordinates the departmental recruitment activities for senate faculty positions in the campus online RECRUIT system, including preparing recruitment advertisements, coordinating site visits and travel arrangements. The position handles all administrative duties related to all Senate actions including coordination of summer salaries, course buyouts, sabbaticals, joint appointments, outside professional activities process and all department electronic voting process. The position functions as the contact and liaison for all interactions with the Department Chair regarding AP cases. Provides support and coordination for MAE, including providing program support for special events with all logistics involved, tracking throughput on all action items and updating Chair and Chief Administrative Officer (CAO) apprised of progress, providing administrative support for Department faculty. The position conducts the necessary research of UC policies and procedures and advise matters, issues involving academic rank and series concepts, including leaves of absence/sabbatical, benefits, retirement, compensation plans, salary, and employee labor relations Reviews accuracy of payroll entries for appropriate and timely processing. Position is responsible for all issues relating to non-citizen immigration procedures and applications for temporary visas, H-1B and permanent resident visas. The position provides back-up to all non-senate actions, payroll entry and department timesheet administration. The position interprets policy and develop/implement procedures to ensure compliance and support effective operations, as well as providing corrective guidance as needed. The position serves as the primary department payroll contact and expert, as both a payroll system (UCPath) transaction initiator and approver, working closely with the CAO, Personnel Analyst and School Dean's office to ensure that all paperwork and system transactions are timely and accurate. The position will also support the Department Chair, CAO, Graduate Analyst and Undergraduate Analyst as back-up with the preparation of quarterly and 3-year teaching plans and TA assignments. Incumbent will serve and participate in special projects and or other duties as assigned. Incumbent may perform as lead person to MAE staff in the CAO's absence. Compensation Range: $28.02 - $33.43 Department Website: https://engineering.uci.edu/dept/mae
Required: Bachelor's degree in related area and / or equivalent experience / training.Demonstrated organization, problem solving, and communication skills. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Knowledge and proficient use of organization's payroll system, UCPATH will be required to be successful in this role. Ability to effectively and efficiently manage heavy workloads, fluctuating deadlines and providing a quick turnaround response. Knowledge of human resources management systems and other related business software programs and systems. Professional and fine-tune communication and demeanor Knowledge of unit academic culture and educational goals of discipline(s) served. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Preferred: Knowledge and proficient use of organization's payroll system, UCPATH and highly preferred to be successful in this role. Knowledge and effective use of UC academic personnel guidelines, Special Conditions Required: Ability to work overtime as approved by the supervisor. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]. Job Opening ID: 41087Reports To: Chief Administrative Officer (CAO)Working Title: Academic Personnel/Payroll AnalystDepartment: MAE Department AccountsBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007714Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Department of Mechanical and Aerospace Engineering (MAE) is one of the largest academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximate 200 employees. This includes our largest faculty population of 30 faculty, 30 non-senate academics, 8 career staff, 200 graduate students and 1300 undergraduate students. The Mechanical and Aerospace Engineering provides a vibrant intellectual environment for our students, along with technologically advanced laboratories in a wide range of subjects, including biomedical engineering, design and manufacturing, control and robotics, energy and the environment, fluid mechanics, aerodynamics, propulsion, structures, nanomaterials and microsystems. Our faculty members are scholars and leaders in their disciplines, and have achieved worldwide recognition and honors for their creative and pioneering contributions, and their dedicated teaching. Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity for the Department of Mechanical and Aerospace (MAE). The position reviews and analyzes a wide variety of staff and academic personnel appointment, merit and advancement files, ensuring policy/procedure compliance. Incumbent will manage academic personnel review cycle process for MAE Department senate files, to include maintaining academic personnel (AP) files, preparing and processing all senate faculty merit, promotion, and appointment files. The position manages and coordinates the departmental recruitment activities for senate faculty positions in the campus online RECRUIT system, including preparing recruitment advertisements, coordinating site visits and travel arrangements. The position handles all administrative duties related to all Senate actions including coordination of summer salaries, course buyouts, sabbaticals, joint appointments, outside professional activities process and all department electronic voting process. The position functions as the contact and liaison for all interactions with the Department Chair regarding AP cases. Provides support and coordination for MAE, including providing program support for special events with all logistics involved, tracking throughput on all action items and updating Chair and Chief Administrative Officer (CAO) apprised of progress, providing administrative support for Department faculty. The position conducts the necessary research of UC policies and procedures and advise matters, issues involving academic rank and series concepts, including leaves of absence/sabbatical, benefits, retirement, compensation plans, salary, and employee labor relations Reviews accuracy of payroll entries for appropriate and timely processing. Position is responsible for all issues relating to non-citizen immigration procedures and applications for temporary visas, H-1B and permanent resident visas. The position provides back-up to all non-senate actions, payroll entry and department timesheet administration. The position interprets policy and develop/implement procedures to ensure compliance and support effective operations, as well as providing corrective guidance as needed. The position serves as the primary department payroll contact and expert, as both a payroll system (UCPath) transaction initiator and approver, working closely with the CAO, Personnel Analyst and School Dean's office to ensure that all paperwork and system transactions are timely and accurate. The position will also support the Department Chair, CAO, Graduate Analyst and Undergraduate Analyst as back-up with the preparation of quarterly and 3-year teaching plans and TA assignments. Incumbent will serve and participate in special projects and or other duties as assigned. Incumbent may perform as lead person to MAE staff in the CAO's absence. Compensation Range: $28.02 - $33.43 Department Website: https://engineering.uci.edu/dept/mae
Required: Bachelor's degree in related area and / or equivalent experience / training.Demonstrated organization, problem solving, and communication skills. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Knowledge and proficient use of organization's payroll system, UCPATH will be required to be successful in this role. Ability to effectively and efficiently manage heavy workloads, fluctuating deadlines and providing a quick turnaround response. Knowledge of human resources management systems and other related business software programs and systems. Professional and fine-tune communication and demeanor Knowledge of unit academic culture and educational goals of discipline(s) served. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Preferred: Knowledge and proficient use of organization's payroll system, UCPATH and highly preferred to be successful in this role. Knowledge and effective use of UC academic personnel guidelines, Special Conditions Required: Ability to work overtime as approved by the supervisor. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

To apply, visit https://careersucirvine.ttcportals.com/jobs/10374288-academic-personnel-slash-payroll-analyst





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Organization

Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

Find Us
Website
Telephone
949-824-5011
Location
University of California, Irvine
Irvine
CA
92697
US
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