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Senior Coordinator, Financial Operations (18200)

American University
20016, Washington D.C.
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Job Details

The Senior Coordinator, Financial Operations is responsible for coordinating the day-to-day business operations essential to carrying out purchasing, payroll, and other financial transactions associated with the operating budgets of the Office of Undergraduate Education and Academic Student Services (UEAS).  
Position serves as the primary contact for financial administration, part-time staff human resource management, and other various administrative and resource management issues to ensure the needs of UEAS and University community are met.   
Essential Functions include the following:
1. Financial Administration: In consultation with the Director, the incumbent serves as primary contact for all budget-related issues for UEAS’s operating and non-restricted internally designated accounts. Works with units within UEAS to provide expert customer support on financial issues. This position functions as main point of contact to various internal University departments including Accounts Payable, Payroll, Procurement & Contracts, Accounting, Human Resources, Facilities Management, Financial Aid, and the Budget Office in order to ensure compliance with various university policies. In consultation with the Director, this position reviews and approves purchase requisitions for the procurement of goods and services as well as all disbursement requests, invoices, travel reimbursements, student payments, and cash advances while ensuring compliance with University’s AP and PCD policies. 
2. Human Resource Management: Responsible for staff and faculty human resources/payroll processes in the unit and managing university human resources/payroll policies and procedures to ensure compliance and employee/unit needs are met. Ensures that human resources transactions are processed accurately and in a timely manner. 
3. Academic Administration: Review all Professional Service Agreements, Memoranda of Agreement, and other contracts to ensure that all terms are in line with University policies for submission to the Director, Procurement & Contracts, and/or General Counsel. 
4. Supervision: Hires, trains, and supervises one full-time staff member. This includes coaching, mentoring, providing regular feedback, and managing performance. 
5. Technology & Operations: Acts as a liaison between OIT and PCD, including Asset Management, and UEAS units for technology requests including, but not limited to, computer hardware, computer accessories, nextGen replacement, software licenses Maintains hardware inventories.  
6. Other duties as assigned. 
Required Education and Experience:
- Bachelor's degree or equivalent.
​- 2-4 years of relevant experience 
- Minimum of 2-4 years of relevant experience at the executive office level required, preferably in higher education. Must be able to work independently and accurately and make reasoned decisions on short notice.  Demonstrated ability to identify goals, plan and execute complex projects independently.  
- Must be able to manage multiple tasks concurrently and adapt to changing priorities. Demonstrated ability to use independent judgment and discretion with general supervision. 
- Highly developed interpersonal skills, the ability to deal properly with confidential material, and the ability to represent UEAS within a variety of activities. Demonstrated ability to work with a diverse range of people in various circumstances. - Excellent interpersonal and communication skills.   
- Excellent analytical and computer literacy skills required.  Expert use with full complement of MS Office applications, advanced level with Excel. 


For more than 100 years AU, a four-year, liberal-arts university, has prepared students to make significant contributions to their communities and the world. Whether you study communication, business, arts and sciences, education, public affairs, or international studies, you'll learn how to shape the world, so you will make a difference. AU's diverse community comes from 50 U.S. states, the District of Columbia, 3 U.S. Territories, and more than 140 countries. Our faculty bring the real world into their classrooms and show you how to turn theory into practice. With Washington, D.C., as our home base, AU offers the best of both worlds: A beautiful 84-acre residential campus just a 15-minute Metro (subway) ride away from downtown. The campus shuttle provides regular free service to the AU/Tenleytown Metro stop.

Classes are offered on a semester basis and are taught by senior-level faculty members. While AU is an experiential-learning school offering over 500 cooperative education or internship options and over 52 undergraduate majors, students receive personalized attention in small classes. Five undergraduate schools and colleges make up the University. The College of Arts and Sciences offers the B.F.A. (fine arts), and B.A. or B.S. in the arts and performing arts, humanities, sciences, and social sciences through 21 departments and the School of Education. The School of International Service offers the B.A. in international studies, and language and area studies. The School of Public Affairs offers the B.A. in justice, law and society, political science, and CLEG, an interdisciplinary program that combines communication, law, economics, and government. The School of Communication offers the B.A. in broadcast or print journalism, public communication, visual media and multimedia design and development. The Kogod School of Business offers the B.S.B.A. in business administration with 14 areas of specialization.

The faculty of American University is composed of highly accomplished, award-winning experts in a vast array of fields. In every area of endeavor, AU faculty members are actively engaged in employing their professional energies to address significant questions confronting the world's peoples and cultures. Such expertise makes the AU classroom an exciting and rich environment for learning.


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