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Program Director I, Advancement

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Position Title:

Program Director I, Advancement


WVMCCD District (All Campuses)


The West Valley-Mission Community College District is seeking an advancement professional who thrives in a fast-paced and innovative environment to fill the position of Program Director I, Advancement. This new administrative position will play a vital role in securing new financial resources for the West Valley-Mission Foundation while helping the District’s advancement department move into the next stage of effectiveness.

The Program Director will manage a portfolio of donor prospects, utilizing excellent donor relations skills in cultivation, solicitation and gift stewardship. In addition, the incumbent will work in close collaboration with the financial aid offices at both colleges to direct the district-wide scholarship program and its annual award cycle, ensuring the selection process remains aligned with the wishes of our scholarship donors.

The Program Director will serve as the technical lead for the advancement office and will hold responsibility for optimizing our service to the colleges and our donors by managing our Advancement CRM and technology strategy.

The Program Director must work closely and collaboratively with other college and district administrators to provide optimum quality services to both internal and external stakeholders.

Reporting to the Executive Director, Advancement, the Program Director will be provided institutional support and resources necessary to achieve identified goals.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


This is a classified administrator position with an anticipated start date of October 24, 2022. This is an exempt, management position and is not subject to overtime.

Salary and Benefits:

Salary Range:

  • Initial hire range: $131,222–$139,753 annually (Administrative Salary Schedule, Range 15, Steps A-C).
  • Annual salary step increases to maximum of salary range, $163,592 annually (Administrative Salary Schedule, Range 15, Step H).

Benefits include:
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

  1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff; AND
  2. Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in a field related to area of assignment; AND
  3. Five years of increasingly responsible professional advancement /fundraising experience, including one year of supervisory responsibility.

Desired Qualifications:

The ideal candidate will also demonstrate the following desired qualifications:

  • Broad experience in donor and community relations and marketing for advancement
  • Ability to design, develop and implement programs that meet the needs of the colleges while honoring the interests of our donors
  • Experience in managing multiple projects at once
  • Knowledge of district budgeting and operational practices, including budget tracking and monitoring
  • Experience working collaboratively with stakeholders in the campus community.
  • Evidence of a sensitivity to and understanding of the diverse academic, socio-economic, cultural, physically challenged, and ethnic backgrounds of community college students

Knowledge and Abilities:

Knowledge of:

  • Pertinent local, state, and federal rules, regulations and laws.
  • Mission, organization, and policies of community colleges.
  • Modern office procedures, methods and computer equipment.
  • Principles and practices of budget development, implementation and monitoring.
  • Principles and practices of supervision, training and performance evaluation.

Ability to:
  • Organize, implement, and direct operations, activities and staff of assigned program.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Interpret and explain pertinent program mandates and requirements, and department policies and procedures.
  • Market program services to individuals and outside organizations.
  • Assist in the development and monitoring of an assigned program budget.
  • Interpret and apply relevant federal, state, county, and district rules, regulations, laws, and ordinances.
  • Liaison and work effectively with representatives from outside agencies, other community college districts, and/or legislative bodies.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
  • Establish and maintain effective, cooperative and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and the ability to travel.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

  • Develop strategy, plan timeline, and direct annual Scholarship Program.
  • Manage a portfolio of mid-range gift prospects and set the strategy for gift cultivation, solicitation and stewardship.
  • Ensure CRM is utilized to effectively and efficiently to track gift details, manage donor communications, generate gift reports, and maintain files.
  • Produce all donor reports for scholarship donors, including endowment performance reports.
  • Manage mailing lists and e-news program for segmented donor audiences, ensuring coordination with college marketing and outreach efforts as needed.
  • Serve as point person for crowdfunding campaigns utilized by college faculty, staff and administrators who seek support for discrete fundraising needs.
  • Manage advancement office operations as needed including department budget requisitions, purchase orders, and contracts.
  • Plan and manage Foundation fundraising and donor recognition events as needed.
  • Serve as point of contact for corporate and foundation donors, including oversight of grant agreements and reporting timelines.
  • Participate in WVM online marketing effort, including writing blog posts, conducting interviews of students, staff, faculty, and donors, supporting a digital media library of images and video.
  • Provide administrative and operational support to Executive Director, Advancement, as needed.

Working Conditions:

COVID-19 Vaccine RequirementWest Valley-Mission Community College District is committed to protecting the health and well-being of students, faculty, staff, administrators, and the communities it serves. As such, the Board of Trustees has adopted policies requiring COVID-19 vaccinations for all employees and students of the district. Accordingly, finalist(s) must comply with the vaccine mandate prior to being forwarded to the Board of Trustees for approval. See vaccine mandate information at (

Applicant Information:


  • Interested applicants must submit online all materials requested, including:
    • A completed online West Valley-Mission Community College District application;
    • Supplemental application questions;
    • Resume;
    • Cover letter and/or reference list, if requested; and
    • Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: [email protected]

Selection Process:


  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

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West Valley-Mission Community College District has a devoted Board of Trustees and a dedicated staff that serves its two colleges. West Valley College in Saratoga and Mission College in Santa Clara are on the cutting edge among higher education institutions in the Silicon Valley. Every semester over 20,000 students enroll in courses at the colleges. Thousands of others take online, off-campus, or non-credit courses and seminars offered through a variety of programs. These programs are aimed at meeting the training and retraining needs of the people of Silicon Valley.

Mission College is a public community college located in the City of Santa Clara, and in the heart of the Silicon Valley. We offer a future of transfer to a four year institution, a future in a career of your choice, a future of increasing skills for both higher education and the workforce and a future for an Associate’s Degree or Certificate that can get you on your way to any goal.

The highly diverse and active student population makes the environment at Mission College energetic and vibrant. It is a great place to meet new friends, participate in clubs and make your voice heard in student advocacy. Our faculty is among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. The staff at Mission College is uniquely poised to help and guide your path to the future.

Mission College has many programs and services to ensure student success and support. Financial Aid can assist in making college affordable. Counseling helps students set achievable goals and provides guidance through orientation, study skills, and career courses. The college Career Center and Job Placement Office help students transition to the working world after college and each year sponsor’s a job fair featuring more than 60 employers. Finally, our Transfer Center helps to guide the transition from the two-year college to a four-year college so that students can easily gain a Bachelor’s degree. Each spring semester, Mission College hosts the largest college fair in the San Francisco Bay Area, where more than 180 national and international colleges and universities are represented.

West Valley is about success. It’s about helping students create a future for themselves so they can contribute to a world that needs their talents, drive and enthusiasm. We do that by providing as much one-on-one interaction with students as possible. The results speak for themselves.

  • 571 students transferred to UCs and CSUs in 2012
  • 552 students earned AA/AS degrees in 2012
  • 170 students earned Certificates that led to careers in 2012
  • We host learners from 25 countries who come to the United States looking for the kind of instruction that will help them contribute to the global economy.
  • We offer classes on our beautiful 143-acre Saratoga campus in the foothills of the Santa Cruz Mountains, located at the southwest border of Silicon Valley. Here you can expand your mind, hang out with friends, and

Why not join us, and build your future as we build the future of Silicon Valley, one student at a time.contemplate a world of ideas.

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