Job Title: Administrative Coordinator for the Office of the President
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 247782
About Us

Located in the vibrant community that is Gwinnett County, Georgia Gwinnett College (GGC) is a technology-rich, financially affordable, four-year institution with an access mission, housed on a modern 260-acre campus, 30 miles northeast of downtown Atlanta.

GGC's transformative model of education prepares students to be life-long learners through the four pillars of scholarship, leadership, service and creativity. With a diverse student body of over 11,000 and a similarly diverse faculty and staff of 1,300+, the college embraces innovative approaches to education and administrative services through an inclusive culture.

Georgia Gwinnett College recognizes the talents of its faculty and staff as the institution's most critical asset. Essential to the college's mission is the critical need to attract, retain, and engage a diverse and highly qualified workforce. In addition to the University System of Georgia's expansive benefit and retirement offerings, employees who have completed six months of regular full-time service with GGC are eligible for the system's Tuition Assistance Program (TAP). This program fosters the development and professional growth of employees through tuition assistance for eligible courses at any of the system's 26 institutions.

The University System of Georgia's total compensation package features an outstanding set of employee benefits for eligible positions, including, but not limited to, medical, dental, and vision plans, paid holidays, sick and vacation leave and retirement savings plans. More information can be found by visiting the USG Benefits webpage: https://benefits.usg.edu/

Job Summary

The Administrative Coordinator performs senior level administrative duties in support of the executives and staff within the Office of the President. The Coordinator partners with executive staff, carrying out a wide range of duties, which includes a focus on communications, to ensure the smooth, efficient and professional operation of the office at all times.

The primary duties of the Coordinator include interacting with individuals entering and contacting the office, creating and editing written content for various purposes, providing support for meetings and events, assisting with managing calendars and fielding phone calls and emails.

Responsibilities •

Assists the Executive Assistant with general office support for the Office of the President which includes the President and Chief of Staff ensuring effective organizational processes in day to day operations; participates in projects, schedules requested meetings and events; monitors executive calendars for adjustments; provides coverage in the Executive Assistant’s absence.

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Reviews, proofreads and edits materials initiated in the Office of the President including but not limited to publications, speeches, and various correspondences; drafts letters of recommendations, nominations, thank you letters, notes and memos; creates and modifies presentations

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Documents and routes concerns received in person, via phone or email to the appropriate area for resolution; follows up and prepares proper documentation; monitors the executive email and appropriately routes topics for review and response

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Engages in customer service with faculty, staff, students and external constituents utilizing skills in communication, problem solving, tact and diplomacy

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Provides support in the coordination of meetings and activities for the Office of the President; takes minutes to prepare reports, distributes meeting materials, and calls for agenda items

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Handles and maintains sensitive and/or confidential material and information consistent with professional standards and policies

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Prepares documents and mail for the Executive Assistant and/or President's review and signature

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Assists in monitoring the office budget, expense tracking and supply inventories

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Performs other duties as assigned

Required Qualifications

• Associate degree and three or more years of senior level administrative/communication experience, or an equivalent combination of education and experience

Preferred Qualifications

• Bachelor's degree in English, Communications or a related field and five or more years of senior level administrative experience, or an equivalent combination of education and experience

Knowledge, Skills, & Abilities

• Ability to multitask, anticipate and prioritize actions
• Ability to have a strong sense of responsibility
• Ability to work cooperatively as a member of a team
• Ability to exhibit professionalism, initiative and independence
• Ability to manage complex calendars and appointment scheduling, including handling last minute schedule conflicts
• Ability to handle, direct and screen telephone inquiries and meeting requests, determining which take priority
• Ability to train and supervise student assistants
• Skills in organizational and time management
• Skills in verbal and written communications
• Skills and proficiency with Microsoft applications

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College, as determined by Georgia Gwinnett College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at (678) 407.5070 or email hr@ggc.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Payroll and Benefits at (678) 407.5070 or email benefits@ggc.edu. Any individual who feels that they may have been discriminated against, should contact the Office of Diversity & Equity Compliance at odec@ggc.edu.

Background Check

• Standard + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, sexual orientation or religion. Georgia is an open records state.

Physical Requirements
Position requires local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Job takes place in normal environmental conditions.