This job has expired

Digital Archivist

Stanford University

View more

Administrative Jobs
Technology, Multimedia & Audiovisual
Employment Type
Full Time
Institution Type
Four-Year Institution
You need to sign in or create an account to save a job.

Job Details

Digital Archivist
University Libraries, Redwood City, California, United States

Schedule: Full-time
Job Code: 1782
Employee Status: Regular
Grade: H
Requisition ID: 95827

Stanford Libraries is seeking a full-time Digital Archivist to join the Special Collections and Digital Library Departments. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace,and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

The Department of Special Collections at Stanford Libraries houses over 77,000 million manuscript pieces, supports Stanford University Libraries' robust acquisition program, and is responsible for the accessioning, processing, and cataloging of Stanford's archival collections. The archival collections range from papyrus and pre-1600 manuscripts to twenty-first century collections. The department takes in an average of 2,000 linear feet of archival material a year. Formats include photography and artwork, audio and moving image recordings, born-digital files and artifacts. Our born-digital holdings are over 369 Terabytes of data from over 130 different collections.

SUL Digitization Services provides high-quality digitization services for collection projects

devised by SUL selectors and on-demand requests by Stanford researchers and other library

patrons. Our leadership team has 40 years of experience digitizing cultural heritage materials in

all formats -- books, maps, photos, manuscripts, audio, video, film, microfilm, posters, fine art,

newspapers, 3D objects and born-digital media. We organize our work into three program arms

-- the Digital Production Group (imaging), Stanford Media Preservation Lab (media), and

Born-Digital Preservation Lab Lab (born-digital). Our mission is to support the use of collections for research and teaching, taking full advantage of the latest digital technologies for enhanced access as well as long-term content preservation.

About the Position:

The Digital Archivist / Lab Manager will report jointly to the Assistant Director of Special Collections (50%) and the Service Manager for the Born-Digital Preservation lab. In a dual reporting role they will be in a unique position to help define and apply the methodology and standards of traditional archival best practice to born-digital collections. They will also be responsible for applying forensic technologies to preserve, discover and enhance the research value of our digital collections; explore new tools and methodologies; work with archival colleagues, curators, donors and scholars to appraise and utilize born-digital materials; document and design training programs for current procedures and tools, and develop programmatic approach; surveying and processing both born-digital material in our backlog and incoming materials.

Core Duties*:

Digital Archivist. Determine and implement required processes, workflows and associated functionality for curation of digital archives, including accessioning, appraisal, preservation, discovery and dissemination. Inform and guide the technical development of Stanford's archival and repository toolkit by providing requirements, use cases, testing, and continuous feedback to Digital Library Systems and Services and relevant partner institutions. Train project archivists and public service staff in best practices for handling and providing access to born-digital collection materials. 30%

Lab Coordinator. Oversee the born-digital capture queue and work with project stakeholders, archivists, and digitization staff to acquire and preserve born-digital collection materials. Maintain the lab queue and serve as an initial point of intake for new born-digital collections. Train and manage Born Digital Preservation Lab assistants in capturing, surveying, and processing born-digital collection materials. Liaise and support other digitization service labs in handling hybrid collections and materials. Ensure that lab equipment and workflows are compliant with Stanford's Secure Computing Practices ( Oversee scanning of born-digital collection materials for personally identifiable information. 30%

Support Donors, Curators and Archivists. Execute the assessment, processing, arrangement and description of born-digital and hybrid archives, according to standards such as DACS or ISAD(G), including material Special Collection's backlog and newly acquired materials. Advise donors, archivists, librarians, and bibliographers of best practices for acquiring born-digital archives. Create and maintain documentation, including contributing to curation manual documenting processing practices for born-digital archives. Work with librarians, donors and DLSS operations team to ensure that born-digital collection materials are properly classified and stored in accordance with University Guidelines ( Collaborate with individuals and organizations as creators and depositors of archives. Train archivists on processing born-digital archives. 20%

Project Management. Manage born-digital projects and initiatives. Create and lead project teams to support library leadership and born-digital collection initiatives. Support DLSS software development by participating in cross-functional development teams as either a product owner or agile team member. 20%

* - Other duties may also be assigned. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Education and Experience:

  • MLS from an ALA-accredited program or equivalent Undergraduate degree, preferably in the arts or social sciences
  • 3-5 years of experience working in archives or special collections

Knowledge, Skills, and Abilities:

● Demonstrated expertise with a variety of computer operating systems, computer hardware interfaces, and storage media.

● Demonstrated ability to communicate effectively orally and in writing, as well as possess strong interpersonal skills. Excellent documentation skills.

● Experience working with archival management systems (ArchivesSpace).

● Working experience with BitCurator and other open source forensic tools

● Knowledge of email tools, such as ePADD, Emailchemy or Aid4Mail, etc.

● Experience using Bulk Extractor to find personally identifiable information and high risk data in our digital collections.

● Knowledge of strategies and technology developed or adopted by the archival community for managing and processing born-digital materials

● Knowledge of copyright and data protection standards

● Demonstrates the ability to work independently and also collaboratively

● Metadata standards and frameworks (DACS, DC, EAD, EXIF, IPTC, LCSH, METS, MODS, PREMIS, RDA, etc.)

Desired Knowledge & Expertise

● Forensic certification (ACE, EnCase, CFCE)

● Familiarity with emulation technologies

● Familiarity with LOD, Wikidata, Wikibase

● Familiarity with AI tools that assist with description, transcription, etc.

Physical Requirements*:
  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job


Working Conditions:
  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.

Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.

We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright ©2022 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency



Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert