Administrative Associate

Job Details

Administrative Associate

The University of Tennessee Knoxville, College of Social Work is accepting applications for an Administrative Specialist I. This position supports the DSW Program Director, program faculty, students, and the Associate Dean for Equity and Inclusion.  This position coordinates and performs complex daily activities and operations between the program director, students, faculty, and the Associate Dean for Equity and Inclusion.

The following job functions include, but are not limited to:

    Provide administrative support to the program director including preparing correspondence, answering phones, review and preparing documents, organizing and maintain files, and other administrative duties.Coordination of large-scale DSW and Equity and Inclusion events including event planning and implementation and support to the program director and Associate Dean.Provide direct student support by staying informed of program requirements, disseminating information and processing graduation forms.Provide processing support to the program director and Associate Dean in regards to program budgets.Initiate travel authorizations and reimbursements to ensure forms are routed and approved in accordance with university and departmental policies.


EDUCATION: Applicant must hold a Bachelor’s Degree or the equivalent in education and experience combined or a minimum of nine years in experience without a degree.

EXPERIENCE: Minimum of 2-3 years recent experience in a professional office environment.

Prefer experience with IRIS, Concur, Slate and Banner

Prefer experience interacting with senior-level personnel in a business or academic environment. 

Experience with data analysis and report compilation.

Familiarity with The University of Tennessee, its policies and procedures is desired.

WORK SCHEDULE: Monday-Friday

Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. 

Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Social Work
Schedule: Full-time
Job Posting: Aug 12, 2022, 8:36:49 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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