Skip to main content

This job has expired

Office Manager (2766) - Extended Posting

Employer
Northern Illinois University (NIU)
Location
DeKalb, IL

View more

Job Details

Working Position Title:

Office Manager (2766) - Extended Posting

Classification Title :

Office Manager

Position Number:

00002766

Open Date:

07/18/2022

Close Date:

08/14/2022

Business Unit Description:

Civil Service

Full/Part Time:

F

FTE:

1.00

Position Status:

R

FLSA:

Non-Exempt

Job code:

3266

Union Representation:

Union

Union Code :

AFC

Division:

Academic Division

College/Unit:

College of LA&S Dean

Unit/Department:

Nonprofit and NGO Studies

Location:

ZH 312

Link to Department Website or Custom Search Page:

https://www.niu.edu/nonprofit/

Overview :

N/A

Position Summary:

This position provides the operational staff work needed to sustain the Center for Nonprofit and NGO Studies (NNGO). The Center has a variety of different responsibilities encompassing academic, community, national and international constituencies. Therefore, this position is structured to carry out, supervise and in some cases have primary responsibility for activities with respect to each. The position operates with independence under the Director’s overall supervision.
Knowledge of the university’s administrative and fiscal policies and procedure as well as academic practice and policy is critical as a base requirement. The ability to identify needs and conceptualize new systems to meet them; coordinate and prioritize at an advanced level; organize and manage office functions in order to assure efficient operations consistent with university policy; and to liaise with and in some cases be a major point of contact with constituencies with diverse needs and interests (students, faculty, external scholars, community leaders, public servants and international visitors) from varied cultural backgrounds are all essential.

Essential Duties and Responsibilities :

Manages and supervises daily office operations of the NNGO Center.
Administers budget and accounting functions for the Center.
Assists the Director in monitoring and reporting on student enrollments in Center and related programs and researching these and other statistics and assists the Director.
Serves as the first point of contact for those coming to the Center.
Primary assistant to the Director in the overall carrying out of his/her responsibilities.
Assists the Director in marketing the Center’s programs and services such as social media, flyers, community calendars, alumni databases, and website updates.
Inputs course schedules and monitors room assignments.

Minimum Required Qualifications (Civil Service) :

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.High school graduation or equivalent.

2.Two (2) years (24 months) of work experience comparable to the third level of this series.

Preferred Qualifications (Civil Service) :

Bachelor’s degree preferred

Knowledge of University processes and policies preferred.

Excellent organizational skills and ability to multi-task are also necessary, as are good written and oral communications skills, sound technical knowledge of word processing, spreadsheet, scheduling and other computer software, creativity and flexibility. Familiarity with and interest in the nonprofit world are highly desirable.

This position carries a significant workload in a fast-paced atmosphere and requires diplomacy, confidentiality, initiative, teamwork, and excellent judgment.

Physical demands/requirements:

.

Percent of Staff Year:

1.00

Standard hours:

37.50

Hiring Rate/Range:

$14.00 -$15.00/hour

Earn Type:

H

Application Procedure:

  • Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

  • If you have education and/or training in excess of what is required, we encourage you to upload those unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

  • Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

  • ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION. At the time of testing, you will be required to present a photo ID. NOTE: If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact CivilServiceTesting@niu.edu, with the subject line Residential Dining Supervisor 108, by the posting deadline.

  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

  • After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

  • Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.


  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Quick Link to Applicant :

https://employment.niu.edu/postings/64737

Is Background Check Required?:

Yes

EEO Statement Summary:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:


Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation:

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

Safety Information:

NIU provides annual reports on campus security and fire safety. Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Organization

Northern Illinois University is a comprehensive research university offering programs from the baccalaureate through the doctorate. Colleges include business, education, engineering and engineering technology, law, liberal arts and sciences, health and human sciences, and visual and performing arts. On-campus enrollment is approximately 18,000 students. The university also offers more than 200 extension courses each semester to students in communities throughout northern Illinois.

The main campus is located in DeKalb, 65 miles west of Chicago's "Loop" and 40 miles southeast of Rockford. In addition to the main campus, NIU has three education centers in Hoffman Estates, Rockford, and Naperville. DeKalb/Sycamore, with a population of about 50,000, is a modern paradox, a rural/urban community. It is simultaneously recognized for its manufacturing and rich farmlands. The site of the first manufacture of barbed wire and the development of hybrid seed corn are evidence of its diversified history. The blend of industry and agriculture, coupled with the cultural and recreational facilities of the university and supplemented by easy access to Chicago and Rockford, provide an enjoyable environment in which to live.

Company info
Telephone
815-753-1000
Location
1425 Lincoln Hwy
DeKalb
Illinois
60115
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert