Office Manager - Extended Posting

Office Manager

00001806

05/11/2022

08/14/2022

Civil Service

F

1.00

R

Non-Exempt

3266

Union

Academic Division

College of LA&S Dean

Physics

FW 202

https://www.niu.edu/physics/

N/A

The major responsibilities of this position are to provide comprehensive support and administrative services for the Graduate Program, the Director of Graduate Studies, Assistant Chairperson, and the Physics Department.

These services encompass a wide variety of administrative, supervisory, and personnel responsibilities, requiring initiative, managerial skills, and judgment. This person must be able to gain the confidence of and work productively with graduate students. This person must have the capability and inclination to gain the requisite mastery of an intricate and evolving system. This person performs general duties for the Office Administrator in her/his absence. Confidentiality is necessary.

• This person must exercise independent judgment in performing the tasks that are given by the Director of Graduate Studies, Assistant Chair, Office Administrator or Faculty and be able to set priorities, always within the guidelines established by the Chair and Office Administrator; knowledge and confidence to handle normal office duties in the absence of the Office Administrator.
• Process Human Resource hiring and change paperwork for Graduate Assistants. Maintain department files for students.
• Generate departmental reports.
• Respond to inquiries and coordinate paperwork between prospective students and the department.
• Enroll students and schedule classes.
• Coordinate departmental meetings.
• Perform general office duties including answering phones and emails, mail distribution, assisting students and faculty with questions and needs.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.High school graduation or equivalent.

2.Two (2) years (24 months) of work experience comparable to the third level of this series.

1.00

37.50

$13.05 -$15.00/hour

H

• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

• If you have education and/or training in excess of what is required, we encourage you to upload those unofficial transcripts.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION. At the time of testing, you will be required to present a photo ID. NOTE: If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact CivilServiceTesting@niu.edu, with the subject line Office Manager 1806, by the posting deadline.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

• Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

https://employment.niu.edu/postings/63347

Yes

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:


Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

NIU provides annual reports on campus security and fire safety. Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.