Job Category:

Support Staff

Position Title:

Program Coordinator for Student Involvement- Evening & Weekend Events

Full Time/Part Time:

Full Time

Division:

Dean of the College

Department:

Campus Life

Department Statement:

Colgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and detail-oriented Program Coordinator for Student Involvement- Evening & Weekend Events to serve as manager of student-focused evening and late-night programming. Reporting to the Director of Student Involvement, the Program Coordinator takes an active role in the holistic development of students.

The Office of Student Involvement (OSI) uses a comprehensive advising and programming approach to support, educate, and develop diverse, well-rounded student leaders. The Program Coordinator plays an integral role in helping students explore and engage with their co-curricular involvement as an important component of their Colgate education. The mission of OSI is to provide engaging, dynamic, and inclusive co-curricular and extracurricular opportunities that
empower students to build community, discover their strengths, and pursue their interests.
Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate.

Accountabilities:

Program and Event Management

• Coordinate and manage late night and evening programming, primarily

Thursday-Saturday;

• Oversee events, including those with alcohol, and to mitigate risks by offering student leader risk management trainings;
• Assist (as part of the OSI team) with developing, implementing, and assessing large, annual events for the campus community, involving students, staff, faculty, and alumni; including New Student Orientation, Welcome Week Events, Homecoming, Dancefest, Springfest, and other student and staff-initiated University-wide events; and
• Assist with building partnerships and collaborations with campus partners to provide campus-wide programs and events designed to build community, promote leadership, foster engagement, and facilitate student success.

Advising

• Serve as the primary adviser to a set of assigned student organizations;
• Provide oversight, ensure compliance, and promote active leadership development of student organizations;
• Advise and consult with student organization officers regarding programming initiatives and activities, travel, and organizational growth and member development;
• Provide budget and financial counsel, resources, and expertise in guiding the evolution and transition of student leadership and student organization projects;
• Institute strategic measures to ensure financial responsibility among student
• organizations; and
• Review and execute performance and vendor contracts in conjunction with the Director and the Office of Finance and Administration.

Assessment and Finance

• Ensure financial responsibility and stewardship of resources by student organizations; and Develop an assessment plan to measure the effectiveness of initiatives and programs.
• Support collection of data and implement program assessment plans to evaluate student learning outcomes and student satisfaction utilizing these data.

Additional Responsibilities

• Process financial payments and reports;
• Prepare reports, provide research, and complete projects as assigned;
• Participate in department-wide planning of programs and initiatives while collaborating with others to ensure high-quality events and services to students;
• Support the work of the department through committees, division or University taskforces, and other special assignments;
• Work in collaboration with other campus partners to ensure high-quality service to students, staff, and campus guests;
• Willingness to regularly work nights and weekends; and
• Perform other duties as assigned.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Name:

Student Group Advising

Description:

Demonstrated expertise in student affairs and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices.

Name:

Event Management

Description:

Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently and inexpensively alter plans.

Name:

Program Management

Description:

Demonstrated expertise in program design, implementation, and assessment consistent with broader organizational guidelines and within the context of a small, private, residential, rural liberal arts college. Expertise with data and systems sufficient to identify key data tracking needs, identify quantitative trends and develop data-driven solutions. Connects intended program priorities, outcomes, and goals to divisional and institutional priorities, outcomes and goals.

Name:

Administrative

Description:

Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Name:

Assessment

Description:

Demonstrated statements of intended learning outcomes about what students should know, understand and be able to do with this knowledge. Demonstrated knowledge of selecting measures to assess if intended outcomes are being achieved. Demonstrated ability to create experiences to help them achieve the learning outcomes. Demonstrated ability to use the results to improve the student experience.

Name:

Diversity, Equity and Inclusion

Description:

Demonstrated commitment to proactively engage, understand and draw on a variety of perspectives. Demonstrated ability to assess and design university processes to be reflective and representative of all students. Demonstrated ability to create environments that are welcoming and accessible. Demonstrate knowledge of inequalities and ability to make institutional changes to address these concerns.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

• Experience planning large and small events in a college/university setting
• Experience advising student clubs and organizations
• Ability to be detail-oriented
• Demonstrated commitment to diversity, equity, inclusion, and belonging
• Strong oral and written communication skills
• Ability to work nights and weekends for programs and events

Preferred Qualifications:

• Experience developing student leaders, student organizations, and adviser trainings and resources
• Experience working with student organization management platform

Education:

A Bachelor’s degree or equivalent demonstrated experience is required.

Requisition Number:

2022S113Posting

Temporary:

No

Work Schedule:

Weekdays, evenings and weekends.

Job Open Date:

08/10/2022

Open Until Filled:

Yes

Special Instructions Summary:

Please Share a Diversity Statement with us.
Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. The statement can be any length (e.g. paragraph or page). You can upload the statement under the Diversity Statement document heading. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.