Organization
Come join the Food Services Team at OU Health Sciences Center! We are looking for a team member who can lead the training development programs with our new employees until they master their positions. You will be the manager’s right hand and help with administrative duties as well as track staff training, scheduling, updating inventory, update recipes, create special menus, and other miscellaneous duties. Becoming a member of the OU team comes with perks to support you in your personal and professional journey. Aside from the many great benefits like health insurance and retirement, we offer a Monday-Friday day shift schedule to allow for a better work-life balance.

Duties:

Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks. Maintains office files that may be of a confidential natureSchedules various appointments for office personnel and ensures administrative details are completedReceives incoming calls for office personnel and refers to appropriate personRecords messages or responds to caller with routine informationServes as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources and servicesMonitors and orders supplies for the office and completes requisitionsResponsible for typing correspondence, manuscripts, lectures, grant proposals, and medical informationReviews and responds to routine correspondence for the office personnelPrepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedulesMakes copies and assembles materialsOpens, routes, and prepares incoming and outgoing mailMay run errands for the departmentPerforms related duties as assigned to successfully fulfill the function of the position

Job Location
Education: High School diploma or GED.

 

Experience: 12 months office, clerical or administrative support experience.

 

Skills:

Knowledge of correct grammatical structure, vocabularly and formats, ability to perform basic math functions, read and understand written materials, ability to develop and cost menu items, develop and deliver curriculum or training materials, ability to maintain files and prepare reports, word processing, attention to detail, organized, strong capacity for team work, ability to create and deliver effective presentations to groups, ability to work in various systems after being trained, MS Office SuiteWorking knowledge of office proceduresGeneral office and customer service skillsWorking knowledge of Microsoft Office Suite (Outlook, Excel, and Word)Excellent interpersonal skillsAbility to work independently and as a team playerAbility to complete tasks in an efficient and timely mannerMust be detail oriented for accuracy of data and informationAbility to multitask, be organized, and self-motivatedAbility to work in stressful situationsAbility to communicate verbally and in writing

 

Working Conditions:

Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reachEnvironmental: Standard office environment. 

Departmental Preferences: 2 years college, any type, 2 or more years as a Staff Assistant or higher level office work using record keeping and HR systems, 12 months high-volume kitchen experience, 6 months staff training experience Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.  Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Faculty House
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Aug 11, 2022