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Position Summary:

Florida Atlantic University is seeking an Advancement Assistant, Boca Raton, FL.

Summary of Responsibility Include:

Support Development Officers (DOs)

• Manage DOs’ calendars and schedule meetings.
• Arrange conference calls, oversee IT for meetings.
• Book travel arrangements.
• Proactively prepare DOs for upcoming meetings, deadlines, projects.
• Prepare expense reimbursement requests.
• Prepare travel authorizations and reimbursements.
• Run queries and reports on Raiser’s Edge.
• Assist in the preparation of regularly scheduled reports.
• Carry out administrative duties such as copying, binding, scanning, etc.

Institutional Advancement Office Support

• Assist with activities of the AVP for Communications.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Cover the reception desk when receptionist is away.
• Assist with activities of the FAU Foundation Board of Directors when needed.
• Develop and update administrative systems to make them more efficient.

Minimum Qualifications:

A high school diploma or equivalent and five years of appropriate experience relevant to the specific position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Proficient in Microsoft programs, required.

Handles sensitive information in a confidential manner, required.

Experience using a CRM data base required; Raisers Edge preferred.

Preferred Requirements:

Knowledge of office management systems and procedures.

Excellent time management skills and ability to multitask and prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organization and planning skills.

Salary:

$45,000 per year

College or Department:

Institutional Advancement

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. with additional time as needed.

Application Deadline:

2022-08-28-07:00

Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents will result to disqualification.