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Financial Oversight Analyst, Senior

Employer
Northern Arizona University
Location
Flagstaff

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Job Details



Financial Oversight Analyst, Senior

Location: College of Education
Regular/Temporary: Regular
Job ID: 606446
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.



Job Description

The College of Education is seeking a full-time, benefits eligible Financial Oversight Analyst position to serve the Department of STEM Education (DSE) and The Center for Science Teaching and Learning (CSTL), which is housed within the DSE. The DSE is part of the College of Education and prepares and supports early career science and mathematics teachers and leaders through undergraduate and graduate degree programs. The CSTL partners with faculty, educators, and the community to provide professional learning and development, collaborative grant development, community programs, educational research, and evaluation and assessment that contribute to high quality STEM education.

The position will involve a variety of financial tasks and require being a liaison for the DSE and CSTL with NAU's service teams and with financial management within the College of Education. Weekly tasks will depend on the demands of various externally funded projects as well as academic financial needs. The position will require management and analysis of the unit's operational data, understanding of university finances via the use of university tools to provide accurate and timely budget information on department goals, and compliance with university operations concerning budgetary goals and expectations.

Budget Oversight and Management
  • Monitor all financials for compliance with policy.
  • Manage state, local, grant and foundation accounts.
  • Manage and monitor expenses and propose budget modifications as necessary.
  • Provide monthly budget summaries, analysis, and recommendations.
  • Conduct budget forecasting.
  • Provide grant and local budget management including management of participant allowances, consultants, sub awards, and indirect costs.
  • Develop and edit spreadsheets, assist with edits, serve as liaison with Office of Sponsored projects.
  • Provide monthly budget reporting.
  • Create and modify internal financial policies, procedures, and forms.
  • Prepare requests for IDTs.

Service Team Liaison
  • Serve as liaison for all finance team transactions.
  • Review and approve documents for funding compliance.

Position Management
  • Collaborate with CSTL Director on allocating appropriate effort to soft-funded employees, temporary employees, and summer faculty.
  • Create position management funding forms using information from employee workplans to allocate funding to match effort. Troubleshoot issues, edit workplans and grant budget worksheets as needed.
  • Review payroll for accuracy, resolve issues.

PeopleSoft Financials
  • Manage PeopleSoft for the DSE and CSTL.
  • Provide oversight and management of p-card expenses.
  • Initiate all ePARs, attach appropriate documents, monitor for completion.
  • Navigate purchase approval process with Contracts and Purchasing, ITS, and Disability Resources.

External Funding Management
  • Review status of funds, provide budget projections, SPAR assistance, resolve issues, check for adherence to NAU policy, provide advice for set up, managing, and administering potential new funding.
  • Review, process, and monitor invoices and bills.

Supervision and Training
  • Supervise financial student employees.
  • Supervise any future additional financial staff.
  • Time and Labor administrator, back up approver for par time temps and student employees, proxy approver for Chair and Director on their direct reports, administer Supervisor Security to assign approvers, resolve payroll issues.
  • Assist with new hires.

Other
  • Assist with all CSTL internal and external audits.
  • Monitor department expenditures including copying, etc.
  • Represent Department of STEM Education, CSTL, and/or College of Education at meetings as needed.


Minimum Qualifications

  • Bachelor's degree in accounting, finance, or related field.
  • 3 - 5 years of accounting or finance work experience.
  • A combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.


Preferred Qualifications

  • Master's degree in business finance, accounting, or related field.
  • Experience working in higher education or non-profit finance/accounting.
  • Pivot table experience.


Knowledge, Skills, & Abilities

  • Advanced knowledge of financial oversight and operations tools, procedures, processes, policies, and concepts such as payroll management systems, budget analysis projects, expense tracking, and trend analysis.
  • Knowledge of financial reporting in higher education and university budgeting practices.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Skill in financial modeling.
  • Excellent verbal and written communication skills.
  • Preferred skills and knowledge of NAU's Peoplesoft and Enterprise financial systems.
  • Prepares detailed reports on a timely basis.
  • Analyzes complex situations and anticipates issues.
  • Balances competing priorities and requests.
  • Demonstrates problem solving, organizational, and analytical capabilities.
  • Listens actively.
  • Promotes a diverse, inclusive environment.
  • Impeccable attention to detail.
  • Experience in creating and managing budgets.
  • Ability to work independently with direction/collaboration from chair, director and project leads.


COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $54,779. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

September 1, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606446&PostingSeq=1







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Organization

About Northern Arizona University

Northern Arizona University sits at the base of the San Francisco Peaks, on homelands sacred to Native Americans throughout the region. We honor their past, present, and future generations, who have lived here for millennia and will forever call this place home.

Founded in 1899, Northern Arizona University is a community-engaged, high-research university that delivers an exceptional student-centered experience to its nearly 28,000 students in Flagstaff, at 22 statewide campuses, and online. Building on a 123-year history of distinctive excellence, NAU aims to be the nation’s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond. NAU is committed to meeting talent with access and excellence through its impactful academic programs and enriching experiences, paving the way to a better future for the diverse students it serves and the communities they represent.

Why work at Northern Arizona University?  

Vision 
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Mission
NAU transforms lives and enriches communities through high-quality academics and impactful scholarship, creative endeavors, and public service.

Commitment
NAU will educate, support, and empower students from all backgrounds, identities, and lived experiences to reach their full potential and contribute to a more just, equitable, inclusive, prosperous, and sustainable future.

NAU- 2025 Elevating Excellence Priorities

  • Academic Excellence
  • Student Success
  • Commitment to Indigenous Peoples 
  • Impactful Scholarship
  • Mission Driven and Diverse Faculty and Staff
  • Community Engagment 
  • Sustainable Stewards of Resources 

Diversity

Northern Arizona University is committed to bringing excellence to our campus through a variety of backgrounds, skills, experiences, and perspectives.  We respect and value diversity among our faculty, staff, and students.

Learn more about our affirmative action plan and commitment to diversity.

Benefits for Northern Arizona University Faculty and Staff 

Why work at NAU?

Why choose Flagstaff?

Flagstaff has a population of about 70,000, rich in cultural diversity. Located at the base of the majestic San Francisco Peaks, Flagstaff is 140 miles north of Phoenix at the intersection of Interstate 17 and Interstate 40.With its elevation of 7,000 feet and four-season climate, Flagstaff is ideal for year-round outdoor activities. Nearby attractions include the Grand Canyon, Lowell Observatory, Oak Creek Canyon, Sedona, Monument Valley, Sunset Crater, Meteor Crater, and Arizona Snowbowl.

Flagstaff was recently ranked the 6th Least Stressful City in the United States by SmartAsset.com.  Come see what Flagstaff is all about and search our job openings to see what NAU can offer to you.

Northern Arizona University across Arizona

NAU also has a variety of statewide campuses that are employees work at including, but not limited to:

  • NAU- Yuma
  • NAU- North Valley (Phoenix, AZ)
  • NAU- Phoenix Biomedical Campus 
  • and many of our Arizona Community Colleges 

Diversity

Northern Arizona University is committed to bringing excellence to our campus through a variety of backgrounds, skills, experiences, and perspectives.  We respect and value diversity among our faculty, staff, and students.

Learn more about our affirmative action plan and commitment to diversity.

For any questions about Northern Arizona University or employment opportunities please contact HR.Contact@nau.edu

Company info
Website
Telephone
928-523-2223
Location
PO Box 4113 Flagstaff, AZ 86011
Flagstaff
AZ
86011
US

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