Job no: 523265
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Office/Clerical, Veteran's Preference Eligible
Department:26030100 - HH-APK-ADMINISTRATION

Classification Title:

Administrative Support AST II

Job Description:

Fiscal/Budgetary

• Process vouchers, invoices, ID encumbrances, expense refunds, etc.
• Process travel authorizations and expense reports
• Order laboratory supplies and equipment (purchase card and on-line requisitions)
• Coordinate seminar and scientific meetings held by the CES; includes room reservations, registrations, preparing materials for handouts, accommodations, and travel arrangements
• Manage foundation accounts such as UFRF Professorship Research Awards
• Manage and maintain APK material and supply and equipment fee accounts
• Maintain up-to-date records and provide reports regularly

Administrative Support

• Serve as back-up to Office Manager with functions including: faculty searches; Managing overhead and foundation accounts; preparing and executing paperwork and functions for hiring
• Serve as property management back-up coordinator: maintain an accurate and up-to-date record of attractive items
• Assist with: answering phones and greeting customers: distribution of incoming/outgoing mail; poster printing and production; scheduling of conference rooms; maintaining office supplies and monitor use to ensure accountability
• Assist in the distribution of parking passes and ensure compliance

Human Resources and Payroll Duties

• Assist with Payroll duties by ensuring that payroll reports are completed in a timely manner
• Assist with special requests as directed by Office Manager and Department Chair; Other duties as assigned

Expected Salary:

Commensurate with experience

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

• Prior UF PCard experience and/or training
• Intermediate knowledge of PeopleSoft
• Proficiency in Word, Excel, PowerPoint, Outlook E-mail and Internet
• Prior Customer Service experience in administrative/academic office
• Demonstrated, outstanding ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines
• Ability to plan, organize and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• Ability to function under stressful circumstances always maintaining respectful and supportive interactions
• Ability to communicate effectively both verbally and in writing
• Ability to plan, organize and coordinate work assignments
• Ability to work independently
• Strong interpersonal and telephone skills

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and contact information for three professional references that can be contacted.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 10 Aug 2022 Eastern Daylight Time
Applications close: 24 Aug 2022 Eastern Daylight Time