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Program Coordinator, International Programs and Services (TEMP)

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Program Coordinator, International Programs and Services (TEMP)

Ideal Candidate Statement:
International Programs and Services at Ohlone College is searching for a temporary program coordinator with a passion for international education and working with international students. An ideal candidate for this position will have:
  • Excellent customer service skills with a strong focus on student support.
  • Enthusiasm for their work and an innovative mindset
  • Strong written and oral communication skills that are applicable to non-native English speakers
  • Flexibility to do a wide range of work, from administrative data entry to student advising.
  • Ability to multi-task, prioritize projects, manage time effectively, and be self-directed in the absence of supervision.
  • Exceptional attention to detail
  • Knowledge of F-1 visa regulations and experience with SEVIS (not required)
  • Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices




Ohlone College seeks to employ faculty members who have a passion for teaching and learning and a strong commitment to the missions and ideals of the community college. We are looking for excellent teachers who are student-oriented in their approach and dedicated to student success. An ideal candidate will be skilled in generating student engagement in learning. Innovative teaching strategies are encouraged at Ohlone, including collaborative learning and the active use of technology. Continuous professional development is highly valued. We are looking for faculty with enthusiastic interest in curriculum and instructional improvement through ongoing critical thinking about student learning outcomes in courses and programs.

The ideal Ohlone faculty member will have strong leadership skills and an interest in active participation in college-wide activities. Excellent communication skills with students, staff and faculty peers are essential. We are looking for faculty who are flexible in their work and adaptable to change. Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for faculty who embrace diversity in serving students of varied backgrounds and learning styles. The College is committed to environmental sustainability and looks to all employees to support this important goal.

Position:
This is a 3 to 6 month, temporary position

DEFINITION:
Under the direction of the Administrator, coordinate programs and services for international students; assure international program compliance with government regulations; advise international students regarding immigration regulations, policies and procedures; monitor international student applications, enrollment and registration; lead, organize and implement international orientations; train and provide work direction to student workers as assigned.

Duties and Responsibilities:
ESSENTIAL DUTIES:
1. Coordinate programs and services for international students; assure international program compliance with government regulations.
2. Advise international students in obtaining F-1 visa, practical training, transfer procedures, Change of Status, Visa renewal, travel regulations, economic hardship employment, reduced course load approvals, termination, reinstatement and other regulations and procedures; provide support to international students, including academic advising, support letters, referrals and advisement on procedures.
3. Monitor international student applications, enrollment and registration; assure compliance with F-1 visa enrollment regulations, work regulations; provide assistance with the completion of required travel documents; process international student applications, assure compliance with immigration regulations; process application payments; ship acceptance materials overseas as assigned.
4. Prepare, update and submit a variety of required reports relating to international students; assure the disclosure of appropriate student activities to applicable government agencies; maintain and update databases relating to student information, including contact information, practical training, study extensions, reinstatements, reduced course loads, deferrals, change of major, matriculation, completion of studies and other relevant records.
5. Assist with the operations of the English Language Institute; coordinate placement tests; schedule classrooms; communicate with ELI students regarding academics and eligibility for certificates; monitor student attendance and provide students with information regarding visa regulations.
6. Coordinate and lead international student orientations including presentations on F-1 regulations; recruit speakers and presenters; create, update and distribute international student handbooks and marketing materials.
7. Coordinate international student health insurance; enroll students in group plans and determine valid exemptions; assist students with the utilization of health insurance services; coordinate invoices and distribute insurance cards; maintain and update required records as assigned.
8. Process and submit invoices, purchase orders and refunds.
9. Communicate with staff, administrators and outside agencies to exchange information and resolve issue or concerns related to student needs, course information, financial activity and assigned duties.
10. Updates the departmental website and social media accounts.
11. Train and provide work direction to student workers as assigned.
12. Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software
13. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community.
14. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
15. Perform related duties as assigned.

Desirable Qualifications:
MINIMUM QUALIFICATIONS:
Any combination equivalent to: bachelor’s degree in a related field and two years of international education experience.

Minimum Qualifications:
MINIMUM QUALIFICATIONS:
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

OTHER REQUIREMENTS:
Valid California Class C driver’s license

Physical Characteristics:
PHYSICAL DEMANDS:
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

ENVIRONMENTAL ELEMENTS:
Primarily indoor office environment

Starting Salary Range: $32.29 - $35.62 hourly
Posting Number: A/T173-14
Number of Vacancies: 1
Desired Start Date:
Position End Date (if temporary):
Open Date: 08/11/2022
Close Date:
Open Until Filled: Yes

Equivalency:
If you do not meet minimum qualifications as stated, a completed equivalency portfolio with all related documents must accompany the application or your packet will not be considered. The equivalency form can be found on our website at: https://www.ohlone.edu/sites/default/files/users/mmoore25/ohlone_equivalency_form_-_final.pdf

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:


Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

To apply, visit https://employment.ohlone.edu/postings/48610

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.







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Organization

The Ohlone Community College District is a multi-campus single community college district located in the southern portion of the San Francisco Bay in California. Serving almost 18,000 students per year, the District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark.

Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

Facts About Ohlone College

  • Ohlone serves almost 15,000 students per year at our Fremont and Newark campuses and online.
  • Ohlone offers more than 177 degrees and certificatescertificates, including 56 associate degrees (AA or AS), five associate degrees for transfer (AA-T or AS-T), 32 Certificates of Achievement, and 84 Certificates of Accomplishment.
  • Every year about 900 students transfer to baccalaureate colleges and universities, including 400 students to California State Universities, 200 students to Universities of California, 150 students to in-state private colleges and universities, and 150 students to out-of-state colleges and universities.
  • Over 700 students graduate with associate degrees or earn vocational certificates every year.
  • Ohlone College employs approximately 430 part-time and full-time faculty and 220 support and management personnel.
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