Finance and Business Operations Manager - 27027 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Surgery

Division of Vascular Surgery and Division of Urology

Official Title: Business Services Program Manager

Working Title: Finance and Business Operations Manager

Position #00800522– Requisition #27027

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Surgery has an opening for a full-time University Staff (unclassified) Finance and Business Operations Manager position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.



Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the development and implementation of processes consistent with college, school or departmental strategies and processes.

Nature of Work:

The University of Colorado Denver | Anschutz Medical Campus is currently seeking applications for a Finance and Business Operations Manager (hereinafter referred to as "Manager") for the Department of Surgery - Division of Vascular Surgery and Division of Urology. This full-time, University Staff position will be responsible for managing financial, operational, and administrative activities of the two Divisions. Working under the Division Administrative Director (DAD), the Manager provides day-to-day management of various business functions including but not limited to: budgeting, financial analysis and reporting, accounting, purchasing and procurement, revenue cycle management, facilities and clinical operations. The Manager will work closely with the Chief of Vascular Surgery, Chief of Urology and DAD to support implementation of the Divisions' financial and strategic plans and advise on process improvements and changes in policy and procedures.

This role will act as a direct supervisor to two finance and accounting professionals and indirect supervisor for three patient affairs coordinators.

Examples of Work Performed:

Financial Management:

Manages the financial operations of the Division of Vascular Surgery and Division of Urology Oversees the daily general and specific accounting functions of all financial components associated with the University's and CU Medicine's Finance and Expense systems (PeopleSoft, CU Data, AX, MyBi, etc.) Analyzes UCD, CU Medicine, and affiliate financial statements for trends in projected income and expenses, and reports issues to administrator and appropriate parties. Ensures budget projections accurately reflect the financial activities of the Divisions and prepares budget/reporting tools for internal and external constituents Compiles, reviews and prepares financial information in order to assess whether revenues and expenses are on target to meet budget forecasts for the department Responsible for budget preparation, construction, forecasting, financial planning and analysis, and process improvement within the scope of finance and accounting Manages the preparation of, and develops annual budgets for UCH, UPI, Department and Division and oversees execution throughout the year Reconciles monthly financial statement against Division records to assure that all expenses and credits are appropriate Oversees the preparation and processing of Journal Entries (JEs), Payroll Expense Transfers (PETs), and funding distribution updates in compliance with internal and external policies and procedures Maintains a central workbook for tracking and managing funding distributions for staff, faculty, and partners Prepares and submits requests for new speedtypes and budget adjustments, as requested by the DAD Assesses systems and demonstrates initiative in making suggestions for streamlining, cost savings, improving workflow or other process improvements Assists with the faculty incentive process including the monthly collection of all faculty data regarding individual performance Manages and supports a broad spectrum of analytical and modeling efforts, including:
Modeling, researching, and analyzing underpinning current programs and emerging program opportunities. Contributing to the buildout of multi-year financial models and new executive financial reporting. Forecasting and regularly updating expectations on the Divisions' financial position, including: new programs, new revenue models, changes within key expense categories, etc. Leading the design and development of standardized operational, management, and ad hoc reports
• Reconciles financials from multiple entities (UPI, UCD); creates and maintains one consolidated budget, vs actual database, for all division accounts on a monthly basis.

Purchasing and Procurement:

Communicates with faculty and staff personnel regarding relevant procurement policies and procedures. Manages procurement including, but not limited to, the following: Oversight and control of the distribution and use of University credit cards Purchase of supplies and services that support the Divisions Acquisition of capital and noncapital equipment

Facilitation of procurement efforts through external organizations (e.g., CU Medicine). Serves as the departmental Approving Official (AO) for all procurement activities Serves as a fiscal Manager and coordinates other procurement related activities and policies, including purchase orders, payment vouchers, Ins and a variety of other instruments in both the UCD and CU Medicine fiscal systems In partnership with the DAD, sets reimbursement policy for the Division's faculty and staff. Oversees and manages reimbursement requests for all faculty/staff
Clinical Operations and Clinical Financial Management:

Develop revenue cycle reports for each division and site of practice Create reports, summarize information, and analyze billing trends including CPT code usage, payer mix, write-offs, denials, days in A/R, and date of service vs date of post. Interface with CU Medicine to ensure that billing and collection for the professional services of the Division achieves appropriate and optimal reimbursements Partner with DAD to support optimum patient flow and cycle times, analyze staffing mix to meet Divisions clinical needs, and track the flow of patient billing through CU Medicine Works with the DAD to manage clinical FTE for all faculty. Utilizes and integrates data from multiple financial clinical and financial databases and software applications (i.e. IQueue, EPIC, Power BI, etc.) to create various financial, clinical, and OR related dashboards and reports Provides support for revenue cycle operations to enhance the patient experience and improve operational and financial performance. This position will provide leadership and support for clinical operations, financial management, and revenue cycle operations related to the Community Practice Freestanding Clinics to enhance the patient experience and improve operational and financial performance. Provides detailed reporting on clinic operational budgets, tracking variance between actuals and budgeted spending in proformas and provides recommendations on necessary corrections. Partners with the clinic management to maximize workflow efficiency, staff and provider productivity, and patient access. Monitors and assists clinic leadership in procurement of medical supplies, office supplies, and equipment. Reviews and reconciles all expenses related to clinic. Works to implement case costing for all office-based procedures. In collaboration with clinic leadership and DAD, reviews P&L, charges, and expenses regularly to ensure accuracy and ensures operational revenues cover operational costs Reviews operational reports (missing charges, late charges, open encounters, denials, etc.) to identify trends or issues and follows through on addressing any issues.

Business Operations:

• Meets regularly with Patient Affairs Coordinators (i.e. Surgical Schedulers) to review scheduling operations including but not limited to: workflows, referrals, scheduling guidelines, clinic template management, and assists in solving problems and troubleshooting issues
• Responsible for all contracting activities within the divisions including drafting contracts, reviewing contracts with the DAD, creating and maintaining internal contract database for the divisions, submitting contracts in CLX, tracking term/renewal dates, invoicing, and reconciling payment
• Oversees general operations, facilities and equipment needs for the division
• Assists and provides backup coverage to the Administrative and Business Operations Manager including but not limited to: overseeing day-to-day transactions related to HR activities for the Divisions, including, but not limited to: job postings, hiring, terminations, FRF preparation, drafting and finalizing LOO's, correcting FTE's, funding distributions; overseeing onboarding processes for all new faculty and staff; overseeing licensing, privileging and credentialing of faculty; development and review of provider call schedules; and research administrative activities

Minimum Qualifications:

A bachelor's degree in business, business administration, finance, accounting or a directly related field from an accredited institution The position requires 1-3 years of extensive, diverse, and progressively responsible experience, including direct responsibility for recruitment, onboarding, payroll transactions and credentialing of physicians The position requires 1-3 years of extensive, diverse, and progressively responsible experience, including direct responsibility for purchasing and procurement or related financial transactions

Required: Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Master's degree in business administration, finance, healthcare administration, public administration, or a directly related field from an accredited institution
• Experience working in a healthcare or academic setting
• Proficiency with University of Colorado systems including A2E, Concur, COR360, and CU Marketplace
• Proficiency with Qgenda

Competencies (Knowledge, Skills, and Abilities):

• Ability to communicate effectively, both in writing and orally.
• Strong analytical and financial skills, including budgeting, forecasting, and financial analysis
• Advanced level/skill in Microsoft Excel (reporting, charting pivot tables, etc)
• Must be able to work independently and be flexible
• Interpersonal skills with the ability to provide excellent customer service, while ensuring fiscal compliance and policy/rule adherence
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to maintain confidentiality.
• Advanced skills in Microsoft Office Suite, technically adept, software savvy.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $69,984-$89,020.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


Qualifications
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20349 - SOM-SRG-VS Clinical

Schedule: Full-time

Posting Date: Aug 12, 2022

Unposting Date: Ongoing Posting Contact Name: Jillian Quinn Posting Contact Email: jillian.quinn@cuanschutz.edu Position Number: 00800522





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