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Division Administrator, Cardiology

Employer
University of Colorado Anschutz Medical Campus
Location
Aurora

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Employment Type
Full Time
Institution Type
Four-Year Institution
Division Administrator, Cardiology - 27018 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Medicine

Official Title: Business Services Program Director

Working Title: Division Administrator, Cardiology

Position #00635241 – Requisition #27018

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:
    Anschutz Campus – Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine has an opening for a full-time University Staff (unclassified) Division Administrator, Cardiology position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Nature of Work:

The Division Administrator coordinates policies and procedures and oversees the implementation of teaching, research, and clinical programs within the Division of Cardiology, Department of Medicine. Working under the direction and guidance of the Division Head, the Administrator has authority over the business affairs, funds, and resources of the division. This position is responsible for aligning the division activities with the policies and procedures of the department, School of Medicine, and the University of Colorado. The Administrator represents the division within the department and the School of Medicine, and the University of Colorado, providing essential communication, and networking for the effective functioning of these entities.

Supervision Received:

This position reports directly to the Director of Finance, Department of Medicine with a dotted line to the Division Head. The Division Administrator is a professional responsible for the overall financial management and administrative functions of the Division of Cardiology.

Supervision Provided:

Provides direct supervision and is the hiring authority for the division administrative staff and advises and assists faculty in supervising the technical staff. Performs human resources functions, including supervision, hiring, training, evaluation, and termination under the overall direction of the faculty and the Division Head who are also hiring authorities for all division personnel.

Examples of Work Performed:

Financial Management
  • Fiscal responsibility and management of all funds of the Division of Cardiology including state, federal, auxiliary, gift, endowment funds, grant and contract funds, and CU MEDICINE/clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, and other short- and long-term planning functions.
  • Oversees Division's incentive plan including monitoring, tracking, calculating and reporting, and regular distribution of payments per CU MEDICINE and Division guidelines.
  • Manages faculty practice plan and clinical revenues for the Division of Cardiology.
  • Prepares budgets, controls, and regularly monitors revenue and expenditure activity for each source of funds.
  • Implements and oversees execution of financial policies and procedures related to all facets of the University and CU MEDICINE financial enterprise systems (PeopleSoft, Concur, CU Marketplace, etc.) including electronic and paper approval and submission (i.e., POs, SPOs, University Payment Vouchers, Travel Reconciliation, Employee Reimbursements, CU MEDICINE Travel and CU MEDICINE Accounts Payable, etc.).
  • Prepares faculty salary data and sources of funds for biannual salary recommendation process and responds to requests from the department for fiscal budgetary information.
  • Monitors physician services billing and collection activity.
  • Assists faculty with budget and routing paperwork and processing for grants submissions. Manages payroll, subcontract preparation and execution, and expenditures from grants and prepares reports for faculty upon request.
  • Serves in an administrative and supervisory capacity for the Division's Research Faculty to provide regulatory and financial oversight and assist with staff recruiting, work assignments, training, and supervision. Prepares financial reports and oversight of all clinical research for Division Head as needed.
  • Oversees the financial operations for the Cardiology community clinics at Highlands Ranch Hospital and Cherry Creek Medical Center

Policy Coordination
  • Administers policies, rules and regulations from federal, state, University, CU MEDICINE and other sources. Administers and coordinates regulations and standards related to business management, clinical, research and educational administration.
  • Monitors educational and teaching programs to ensure compliance with institutional and national policy and procedure.
  • Prepares reports for the division, department or other internal and external entities as requested to respond to ACGME surveys and reports, program reviews, audits, etc.
  • Coordinates, plans and attends divisional planning and management meetings, including faculty and educational planning meetings.

Faculty Affairs
  • Coordinates, manages, and participates in the appointment, re-appointment, evaluation, promotion and tenure activities for faculty in the division. Assists Division Head with faculty recruitment and credentialing (UCH and CU MEDICINE), including processing appropriate visa paperwork with the International Students and Scholars Service staff.

Personnel
  • Coordinates personnel matters for the division, including position establishment, recruitment, affirmative action, hiring and supervision of staff, performance planning and appraisal, and termination processes.
  • Facilitates and promotes staff development and training classes, and provides orientation to faculty and staff as needed.
  • Processes a variety of personnel forms in multiple personnel systems and conducts required processes in PeopleSoft, CU MEDICINE or UCH systems. Maintains appropriate personnel records (e.g., administrative, vacation, sick leave). Monitors performance evaluation activities for all support staff to include implementation and maintenance of the appropriate performance planning/appraisal program.

Purchasing
  • Manages divisional purchasing activities, including delegation of purchasing responsibilities and adherence to purchasing policy, acquisition of capital equipment items and major capital building/renovation, and negotiation of leases.

Facilities Management
  • Oversees Division facilities, both on and off campus, to ensure efficiency of operations. Participates in construction and/or remodeling activities and space and equipment inventory to assist in the long-range planning of facilities.

Planning
  • Participates in planning activities for the division, including long and short-range planning and community practice expansion. Works with the Division Head and other faculty members as needed or requested to analyze and report existing and/or new programs and ventures to interested parties.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:
    A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. Five (5) years of professional experience in financial administration/management.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:
  • A Master's degree from an accredited college or university with a major in accounting/business/health care management, finance or closely related field.
  • Five years of responsible financial, administrative, and supervisory experience in a university or healthcare setting.
  • Prior experience with the University's PeopleSoft finance and human resources management system. Prior experience in managing clinical and/or grant revenue.

Competencies:
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Strong financial management skills to include comprehensive understanding of academic medical institution financial structure and operational standards.
  • Demonstrated ability to manage funds effectively, from a variety of sources and with the use of a variety of financial management software applications.
  • Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.
  • Demonstrated excellence in establishing work priorities and providing follow through, and meeting established deadlines.
  • Demonstrated ability to successfully plan, organize, implement and coordinate financial and administrative activities in a diverse and complicated system.
  • Demonstrated ability to manage and supervise staff and assign or reorganize tasks to meet the Division's overall strategic goals.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $85,000 to $120,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin August 15, 2022, and will continue until the position is filled.

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20169 - SOM-MED-Cardiology

Schedule: Full-time

Posting Date: Aug 12, 2022

Unposting Date: Aug 19, 2022, 10:59:00 PM Posting Contact Name: Tate Hermanson Posting Contact Email: tate.hermanson@cuanschutz.edu Position Number: 00635241





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