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Duke University
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Job Details

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupation Summary:

Interface with administrative leaders in The Graduate School, School of Medicine (SoM), and other basic science Graduate Programs (Directors of Graduate Studies, Admission Chairs, Executive Committees, and Program Directors), and Department Chairs and Business Manager to execute financial operation, programmatic and curricular procedures, student services, recruitment, tracking, and advising as well as provide faculty support for training programs. Assume financial, administrative, and compliance responsibilities for the Biochemistry NIH training grant (and others as they are awarded), including preparation of competitive and non-competitive renewals, and interface with research administrators in the department and at Duke sponsored programs for grant-related activities. Assume financial responsibility for the operating and program expenses that supports the interdisciplinary Biochemistry Graduate Programs. Serve as a curator for data associated with training grant submissions.

Specific Work Performed:
Liaison duties: Serve as departmental and program liaison with administrative personnel in The Graduate School, SoM, University, and Biochemistry department concerning graduate student policies and procedures, grant administration, financial policies and procedures, and research costs and compliance. Interpret program policies and procedures, making decisions on specific operations and student needs and issuing instructions in the name of the program heads in accordance with precedents and policies.

Academic tracking of Biochemistry graduate students: Support and track students through the completion of PhD and track program alumni. Manage data related to student progress for annual reports, competitive renewals, and for the Graduate School and School of Medicine. Inform Directors of Graduate Studies of policies and requirements needed for student tracking and progress.

Admissions and Recruitment: Coordinate admissions committees and application review/scoring processes; coordinate Biochemistry graduate student recruitment, including travel, communications, and interview and event planning for on-campus and/or remote visits for 40+ candidates per year.

Manage program communication and events: Maintain graduate program websites; manage program-related courses and course assessment; manage programming, special events, and seminar series, including the annual Biochemistry Retreat, the weekly Student Seminar, and other ad hoc student events.

Training Grant management: Manage NIH training grant associated the Biochemistry graduate program (budget, reporting, accounting, compliance, and submission) to include both financial and non-financial oversight, to include compilation of data; preparation of annual budget; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures including NIH appointment and termination forms. Responsible for assisting the Program Director with preparation and submission of grant applications and progress reports for submission to sponsoring agency.

Non-grant financial responsibilities: Prepare annual student budgets for the Graduate School and SoM to determine student support for the coming year. Manage student funding in the Graduate School web-based application for all first- and second-year students and verify on a monthly basis the payment of stipend, tuition and fees, addressing changes when necessary. Manage all spending on codes, including financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions, including operating budgets and recruitment budgets. Advise Program Directors and Director of Graduate Studies on budgetary and related problems. Serve as pay point for Biochemistry comp and non-comp payrolls.

Manage Student Services Fund Code: Distribute and monitor operating budgets for interdisciplinary graduate programs. This entails 1) distribution of funds between the programs 2) creating a budget and 3) monitoring code use within each program. Analyze financial reports to determine adverse trends and provide appropriate recommendations such that the funds are expended each fiscal year in a timely manner and no deficits occur.

Basic Science training grant data curation: Assist with management of data that measure metrics for graduate programs for SoM: including all graduate students and postdocs affiliated with SoM. Data collected include attrition and retention rates, recruiting yields, career outcomes, publication records, funding history and more; the data is utilized by programs for annual NIH progress reports as well as competitive and new training grant submissions; interface with all departments and programs to provide subsets of this data for other uses.

Minimum Qualifications


Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires three years of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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