Program Manager, HRSA M-PACT CLINIC - School of Nursing

Job Details

School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation’s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

This position 100% Grant Funded

Occupational Summary

Supervise, coordinate and participate in special project planning and development activities to ensure successful establishment of the HRSA M-PACT Clinic

Work Performed

Planning/Project Management & Coordination:

Develop deadlines, processes and procedures and then supervise related procedures, processes, services and systems; train others in proper methods and procedures and ensure correctness of work. Advise students regarding program policy.

Research and develop new ideas and concepts for programs, materials and resources to supplement, expand or replace existing program components.

Monitor and evaluate program effectiveness, investigate trends, and recommend and implement modifications to improve program effectiveness.

Provide administrative support to staff within assigned program areas to support the accomplishment of program objectives; coordinate time schedules with didactic and clinical partners.

Participate in planning sessions with administration and faculty; advise on details relating to operations and recruitment of trainees.

Manage the selection/registration of students enrolled in the didactic and didactic + clinical courses, updating the process, developing rubrics and applications soliciting edits and assuring smooth operation of process.

Events:

Develop relationships with community partners to schedule clinical excursion and immersion experiences.

Plan, coordinate and administer activities including, but not limited to, seminars, conferences, workshops, short courses, multi-day and online trainings, events and other related programs.

Manage program details to ensure smooth delivery including, but not limited to, determining, securing and coordinating conference and meeting rooms, dining/break areas and other space requirements, and planning and coordinating accommodations, travel arrangements, end of program celebrations.

Materials:

Purchasing equipment and supplies and maintaining par-level inventory. Coordinate delivery of needs with faculty to ensure the securing of necessary equipment and materials. Process receipts for supplies, travel, and all other expenses related to the program.

Communication:

Maintain liaison with community partners, other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts partners regarding project planning, development and implementation, assist with planning and marketing of the project activities. establish appropriate time frames and deadlines for materials and related details.

Serve as the main contact person for students, communicate using phone, learning management systems and written communication. Supervise and coordinate correspondence to academic and clinical partners, students and project-related clients regarding training, events, applications and program details; respond to special or emergency needs of participants prior to, as well as during, the program.

Coordinate and/or participate in public relations activities to include preparing and supervising the production of brochures, bulletins, newsletters and other promotional materials and/or publications, preparing press releases, designing ads and fliers, and responding to inquiries; develop plans and schedules for release of publicity materials. Represent assigned programs; serve on various committees and attend professional meetings as appropriate.

Reporting:

Collaborate with faculty and project team to complete and submit required federal reporting

documents in a timely manner. Maintain data collection for reporting requirements. Compile and prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Be involved in the preparation of budgets; forecast, monitor, verify and reconcile expenditure of budgeted funds as appropriate.

Training:

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications:

Education/Training:

Work requires analytical, communications and organizational skills generally acquired through completion of an Associate's degree program. A bachelor's degree is highly preferred.

Experience: Work requires three years of relevant experience. School of Nursing position highly prefers three years of experience in program administration involving academic, or federally funded grant activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

    Innovative problem-solving skills. Orientation toward community engagement. Ability to learn changing technologies related to academic program administration, grants and contracts management. Ability to understand grants and contracts systems; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports, write and edit content for public facing websites and social media.Ability to understand federal rules and regulations relating to grant and contract activity and ability to apply knowledge to Duke University policies and procedures.Knowledge of responsible conduct of research, management of compliance issues. Knowledge of calendaring/meeting scheduling, planning and booking travel. Experience with meeting facilitation and note-taking, including in-person and virtual meeting technologies such as Zoom –managing break-out rooms, waiting rooms, materials etc. Ability to learn grant reporting/E-handbooks.Experience with data tracking/database management/comfort with spreadsheets.Familiarity with pedagogy, learning objectives, continuing education program applications and academic program operations such as learning management systems. Familiarity with budgets, annual projections and monitoring of monthly expenses. Familiarity with purchasing equipment and supplies and reconciling expense.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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