Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Research Liaison for the Nicholas School of the Environment (NSOE) manages and coordinates a diverse research portfolio including grants, contracts, and gift funding; The Research Liaison reports directly to the NSOE Associate Dean for Finance and provides overall coordination of various business-related functions including human resources, payroll, effort, faculty financial activities, academic support, policy interpretation and dissemination along with research compliance for a large and complex school. Finance (40%)
Coordinate with NSOE HR & Business Office staff on faculty & research related needs such as conflict of interest reporting, supervision of research & soft funded laboratory staff Determine budgetary impact of personnel actions and assist management with budget planning and staffing requirements for grants management. Provide overall administrative and financial support for the Schools projects, initiatives, and unrestricted codes to ensure communication of current balances and managing requests, which will include providing regular financial reporting and analysis. Monitor and track cost-sharing adjustments to reflect appropriate labor distributions or related cost sharing obligations. Manage internal awards process including developing and obtaining approval for new codes requests. Manage research space tracking and reporting of space assignments. Interpret research related personnel policies to ensure fair and consistent application of University policy, help develop Nicholas specific policies in accordance with established University policy.Prepare reports and analyses reflecting progress, trends and provide appropriate recommendations or conclusion; ensure maintenance of appropriate personnel records generally related to effort, effort changes, summer salary, and changes to faculty contracts.General project management that requires HR, Finance, CGMT support.Analyze patterns and trends, prioritize opportunities for improvement in operations and processes, and facilitate efforts to implement enhancements to the processes.Manage overall administrative and financial Schools projects, initiatives, and unrestricted codes to ensure communication of current balances and managing requests, which will include providing regular financial reporting, analysis, and rebalancing of funds. Manage cost-sharing adjustments to reflect appropriate labor distributions or related cost sharing obligations. Manage internal awards process including developing and obtaining approval for new codes requests. Manage research space tracking and reporting of space assignments. Research Compliance & Grant Administration Assistance (40%)
Oversight and facilitate Nicholas faculty and CGMT staff with large and complex grant proposals (ex: NSF center); this includes help preparing budget-related sections of large, multi-investigator, and/or complex proposals prior to submission, supporting the preparation of other sections of non-scientific portions of grant (e.g. educational programs, outreach), assisting with site visits and ensuring all applications meet sponsors’ requirements University policy and Federal regulations. Serve as a first level of departmental approval for all Nicholas divisions for grant proposal submissions.Collaborate with CGMT assigned GCAs in tracking IDC by faculty and project. Conduct adhoc analysis and reports to inform leadership decisions. Evaluate business proposals, contracts, and special projects to determine financial implications, feasibility, and escalate to appropriate officials as deemed necessary. May be involved in third party negotiations and purchases. Manage cost share commitments, F&A waiver processes, PI authorization approval processes and WBSE create processes for awarded grants; this includes coordinating commitments from multiple university groups and implementation at the time of award.Maintain knowledge of the sponsored research grant administration process for both pre and post award to effectively communicate issues to Nicholas School stakeholders.Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs related to sponsored research in coordination with the Director of Research, as applicable.
- Serve as post award compliance liaison for Nicholas; this includes review of CAS, cost sharing, NSF effort reports, and University overcompensation reports. Once issues are discovered coordinate with departments to resolve all issues.
- Backup SPOC for the Nicholas School.
- Function as a sponsored research “help desk” and resource for Nicholas faculty and staff on both pre-award and post-award issues.Inform and advise Nicholas Principal Investigators on Duke’s accounting policies and procedures, audit risks, and on the general ethics/practices of conducting research in coordination with the Director of Research, as applicable.
- Analyze and assess post award compliance issues using analytics and implement improvements for Nicholas Departments and Dean’s Office. Implement and communicate changes to both University & Federal policy to Nicholas Faculty and departmental administration.
- Review and approve all Nicholas grant proposals in SPS for compliance with Duke and Federal policies as well as cost sharing and potential Nicholas impacts.Participate in Nicholas Grant Manager meetings as necessary, which serve as a policy briefings and venue to discuss best practices.
- Collaborate with the Dean, Associate Dean for Finance, Assistant Dean for HR and other members of the Nicholas leadership team on various projects on an as needed basis.
Research Liaison and Coordinator for Faculty Fiscal Affairs (10%)
Serve as the primary contact point for inquiry regarding effort coordination and associated duties. Provide strategic management in the coordination of effort for projects, grants, and other support. Support the endowed professorship process including supporting effort management and funding allocation as appropriate and regularly review endowment expendable funds to minimize impact on school operating budgets. Serve on university users groups and committees as appropriate.
- Be the primary liaison and project manager for NSOE Durham and ML in collaboration with Campus Grants Management Team personnel, Nicholas School Finance, Nicholas School Human Resources, Nicholas School Research Development, and Nicholas School Faculty
- Summer supplement process owner and subject matter expert
- Oversee the tracking of faculty individual salary allocation to ensure proper recording of actual to budget effort.
- Be responsive to faculty reporting requirements and summer supplement standard operating procedures.
- Maintain and update summer supplement materials (FAQ’s, websites, SOP’s, standard financial reports to faculty).
- Maintain expertise on the connections between financial information, faculty effort management and summer supplemental rules and compliance.
- Oversee and audit the summer supplement process, supplemental fund codes, payroll, and ECRT.
- Train & lead the personnel involved in the NSOE summer supplement process, including grants administrators, financial & payroll staff.
- Provide regular communication, reporting, training and education to faculty regarding effort certification, effort management, and salary banking balances/transfers.
- Lead and coordinate effort to streamline tools to ensure high level of accuracy in the process of supplemental payments for eligible faculty prior to execution.
Effort Certification/HR - 10%
Manage the approval process for iForms, dFac, ECRT, and [email protected]Serve as ECRT primary effort coordinator; maintain and manage annual effort certification process for the School. Actively engage in problem/conflict resolution, coaching, counseling, training and career development in coordination with the NSOE Assistant Dean of HR and Associate Dean of Finance.Interpret research related personnel policies to ensure fair and consistent application of University policy, help develop Nicholas specific policies in accordance with established University policy.Prepare reports and analyses reflecting progress, trends and provide appropriate recommendations or conclusion; ensure maintenance of appropriate personnel records generally related to effort, effort changes, summer salary, and changes to faculty contracts.General project management that requires full understanding of HR, Finance, CGMT support to manage sponsored and internal projects.Analyze patterns and trends, prioritize opportunities for improvement in operations and facilitate efforts to implement enhancements to the processes. Work Performed -- School Service & Other Duties As Assigned
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Minimum Qualifications
Master's degree in social sciences or similar curricula preferred.
Minimum of three years of related program evaluation experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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