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RESEARCH PROJECT MGR, UNIVERSITY

Employer
Duke University
Location
NSOE Central Admin
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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

The Research Liaison for the Nicholas School of the Environment (NSOE) manages and coordinates a diverse research portfolio including grants, contracts, and gift funding; The Research Liaison reports directly to the NSOE Associate Dean for Finance and provides overall coordination of various business-related functions including human resources, payroll, effort, faculty financial activities, academic support, policy interpretation and dissemination along with research compliance for a large and complex school.

Finance (40%)

    Coordinate with NSOE HR & Business Office staff on faculty & research related needs such as conflict of interest reporting, supervision of research & soft funded laboratory staff Determine budgetary impact of personnel actions and assist management with budget planning and staffing requirements for grants management. Provide overall administrative and financial support for the Schools projects, initiatives, and unrestricted codes to ensure communication of current balances and managing requests, which will include providing regular financial reporting and analysis. Monitor and track cost-sharing adjustments to reflect appropriate labor distributions or related cost sharing obligations. Manage internal awards process including developing and obtaining approval for new codes requests. Manage research space tracking and reporting of space assignments. Interpret research related personnel policies to ensure fair and consistent application of University policy, help develop Nicholas specific policies in accordance with established University policy.Prepare reports and analyses reflecting progress, trends and provide appropriate recommendations or conclusion; ensure maintenance of appropriate personnel records generally related to effort, effort changes, summer salary, and changes to faculty contracts.General project management that requires HR, Finance, CGMT support.Analyze patterns and trends, prioritize opportunities for improvement in operations and processes, and facilitate efforts to implement enhancements to the processes.Manage overall administrative and financial Schools projects, initiatives, and unrestricted codes to ensure communication of current balances and managing requests, which will include providing regular financial reporting, analysis, and rebalancing of funds. Manage cost-sharing adjustments to reflect appropriate labor distributions or related cost sharing obligations. Manage internal awards process including developing and obtaining approval for new codes requests. Manage research space tracking and reporting of space assignments.

Research Compliance & Grant Administration Assistance (40%)

    Oversight and facilitate Nicholas faculty and CGMT staff with large and complex grant proposals (ex: NSF center); this includes help preparing budget-related sections of large, multi-investigator, and/or complex proposals prior to submission, supporting the preparation of other sections of non-scientific portions of grant (e.g. educational programs, outreach), assisting with site visits and ensuring all applications meet sponsors’ requirements University policy and Federal regulations. Serve as a first level of departmental approval for all Nicholas divisions for grant proposal submissions.Collaborate with CGMT assigned GCAs in tracking IDC by faculty and project. Conduct adhoc analysis and reports to inform leadership decisions. Evaluate business proposals, contracts, and special projects to determine financial implications, feasibility, and escalate to appropriate officials as deemed necessary. May be involved in third party negotiations and purchases. Manage cost share commitments, F&A waiver processes, PI authorization approval processes and WBSE create processes for awarded grants; this includes coordinating commitments from multiple university groups and implementation at the time of award.Maintain knowledge of the sponsored research grant administration process for both pre and post award to effectively communicate issues to Nicholas School stakeholders.Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs related to sponsored research in coordination with the Director of Research, as applicable.
  • Serve as post award compliance liaison for Nicholas; this includes review of CAS, cost sharing, NSF effort reports, and University overcompensation reports. Once issues are discovered coordinate with departments to resolve all issues.
  • Backup SPOC for the Nicholas School.
  • Function as a sponsored research “help desk” and resource for Nicholas faculty and staff on both pre-award and post-award issues.
  • Inform and advise Nicholas Principal Investigators on Duke’s accounting policies and procedures, audit risks, and on the general ethics/practices of conducting research in coordination with the Director of Research, as applicable.
  • Analyze and assess post award compliance issues using analytics and implement improvements for Nicholas Departments and Dean’s Office.
  • Implement and communicate changes to both University & Federal policy to Nicholas Faculty and departmental administration.
  • Review and approve all Nicholas grant proposals in SPS for compliance with Duke and Federal policies as well as cost sharing and potential Nicholas impacts.
  • Participate in Nicholas Grant Manager meetings as necessary, which serve as a policy briefings and venue to discuss best practices.
  • Collaborate with the Dean, Associate Dean for Finance, Assistant Dean for HR and other members of the Nicholas leadership team on various projects on an as needed basis.

Research Liaison and Coordinator for Faculty Fiscal Affairs (10%)

  • Be the primary liaison and project manager for NSOE Durham and ML in collaboration with Campus Grants Management Team personnel, Nicholas School Finance, Nicholas School Human Resources, Nicholas School Research Development, and Nicholas School Faculty
  • Summer supplement process owner and subject matter expert
  • Oversee the tracking of faculty individual salary allocation to ensure proper recording of actual to budget effort.
  • Be responsive to faculty reporting requirements and summer supplement standard operating procedures.
  • Maintain and update summer supplement materials (FAQ’s, websites, SOP’s, standard financial reports to faculty).
  • Maintain expertise on the connections between financial information, faculty effort management and summer supplemental rules and compliance.
  • Oversee and audit the summer supplement process, supplemental fund codes, payroll, and ECRT.
  • Train & lead the personnel involved in the NSOE summer supplement process, including grants administrators, financial & payroll staff.
  • Provide regular communication, reporting, training and education to faculty regarding effort certification, effort management, and salary banking balances/transfers.
  • Lead and coordinate effort to streamline tools to ensure high level of accuracy in the process of supplemental payments for eligible faculty prior to execution.
  • Serve as the primary contact point for inquiry regarding effort coordination and associated duties. Provide strategic management in the coordination of effort for projects, grants, and other support.
  • Support the endowed professorship process including supporting effort management and funding allocation as appropriate and regularly review endowment expendable funds to minimize impact on school operating budgets.
  • Serve on university users groups and committees as appropriate.
  • Effort Certification/HR - 10%

      Manage the approval process for iForms, dFac, ECRT, and [email protected]Serve as ECRT primary effort coordinator; maintain and manage annual effort certification process for the School. Actively engage in problem/conflict resolution, coaching, counseling, training and career development in coordination with the NSOE Assistant Dean of HR and Associate Dean of Finance.Interpret research related personnel policies to ensure fair and consistent application of University policy, help develop Nicholas specific policies in accordance with established University policy.Prepare reports and analyses reflecting progress, trends and provide appropriate recommendations or conclusion; ensure maintenance of appropriate personnel records generally related to effort, effort changes, summer salary, and changes to faculty contracts.General project management that requires full understanding of HR, Finance, CGMT support to manage sponsored and internal projects.Analyze patterns and trends, prioritize opportunities for improvement in operations and facilitate efforts to implement enhancements to the processes.

    Work Performed -- School Service & Other Duties As Assigned

    Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

    Minimum Qualifications

    Education

    Master's degree in social sciences or similar curricula preferred.

    Experience

    Minimum of three years of related program evaluation experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Organization

    Read our Diversity Profile History

    Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

    As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

    Duke maintains a historic affiliation with the United Methodist Church.

    Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

    Mission Statement

    Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

    “To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

     “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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