Category:: Staff and Administrators
Subscribe::
Department:: 1410 (CODI-Diversity & Inclusion)
Locations:: Worcester, MA
Posted:: Aug 9, 2022
Closes:: Open Until Filled
Type:: Part-time - Non Exempt
Position ID:: 151660

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

The Vice President and Chief Officer of Diversity, Equity, and Inclusion (CODEI) seeks an individual with a high level of initiative, exceptional administrative, organizational, and planning skills, and outstanding communication skills to assist with managing the logistics the daily functions of the office and Fireside Lounge. This is a highly visible role and this individual will have constant interaction with all levels of the organization. The ideal candidate will be able to manage multiple tasks and projects with competing priorities and deadlines. This position provides comprehensive executive support to the Office of Diversity and Inclusion (ODI) and requires an ability to adapt to a dynamic and fast paced environment. The position requires advanced administrative and interpersonal skills needed to deal with diverse, complex, and confidential situations. The Office Assistant will be the first point of contact for the office and will manage office space, the CODEI's calendar, answer phones, and greet and direct visitors accordingly.

Major Responsibilities:

• Manage daily operations and functioning of the Office of Diversity and Inclusion, including but
• not limited to office space, Fireside Lounge, supply needs, and maintaining the office website.
• Stay current on diversity and inclusion related events and news to maintain a current webpage and assist with providing content and ideas for the ODI newsletter.
• Maintain budget operations and develop monthly budget reports and recommendations. Provide day to day support for departmental budget, including but not limited to, processing transactions, purchase orders, invoices, and reimbursements.
• Develop appropriate administrative infrastructure for the department that supports our internal and external partners.
• Strategically and proactively manage the CODEI's calendar and travel arrangements. This includes overseeing and vetting a high volume of meeting requests, understanding context and the bigger picture to make sound judgment with calendaring decisions, discerning priorities between conflicting meetings, and thoughtfully and independently navigating last minute schedule changes.
• Overseeing all details (hotel, transportation, meeting/session coordination) for various internal and external offsite meetings and conferences
• Provide support for the Diversity and Inclusion Certificate Program, MLK Day, Co-Funding Program, President's Diversity Advisory Council, etc. working with the appropriate campus partners ensuring that we meet all accessibility needs and any other matters to support the campus
• Greet visitors for ODI and answer inquiries by phone and email
• Coordinate and monitor special projects on behalf of ODI as assigned
• Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus

Requirements:

• BA in relevant field and 3-5+ years of administrative experience that includes responding to a variety of concerns and issues from various levels of an organization
• Exceptional written, organizational, and communication skills and the ability to adapt to a dynamic and fast past environment
• Experience with project and budget management and ability to generate reports
• Demonstrated ability to be proactive, take initiative, and exercise good judgment
• Skill, cultural competency, and sensitivity to interact with diverse constituencies of various backgrounds (ethnic, racial, social, cultural, economic, and educational, etc.) in order to interact with all members of the University community effectively
• Demonstrated ability to prioritize assignments and independently organize work, anticipate problems/problem solve, and follow through in an accurate, timely manner
• Ability to complete multiple projects under pressure of deadlines, working independently or in collaboration with others
• Computer skills and knowledge appropriate to carry out duties of the position including but not limited to: word processing, spreadsheets, database record entry, calendaring, and websites with the ability to learn and utilize new systems and formats
• Proven ability to exercise judgment and discernment and use sound judgment in responding the issues or concerns
• Commitment to principles of fairness and respect. Ability to maintain neutrality in the face of resistance, indifference, and/or hostility
• Ability to work occasional evenings and weekends

Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.

Additional Information:

Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

HR to select: A successful background check is required upon acceptance.