If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Controller's OfficeJob Description

Job Summary

As a member of the Accounting team, support the accounting and compliance functions of the College. Prepare, review and post journal entries and reconcile accounts. Participate in monthly closing processes including postings and reconciliations for operating and capital activity. This position is responsible for all cash transactions and related accounting. Compile, record and monitor all money deposited for the College. Responsible for the classification and control of all cash receipts, including accounts receivable. Disburse, monitor and reconcile petty cash drawers. Maintain proficiency in Workday and support the Smith community in its use. Understand and enforce policies and procedures. Assist in the preparation of the quarterly financial reports, annual audited financial statements, management reports, and required filings. Participate in continual process change and improvement. Support other members of the Controller and Finance department as appropriate.

Take appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Cash, Receivable & Operational Accounting (65%)

A member of the accounting team, this position supports the general ledger closing process and production of timely and accurate financial information.

Responsibilities include preparing and posting journal entries, accounting adjustments & campus chargebacks.

Review and process journal entries prepared by others.

Complete account reconciliations for assigned areas and post adjusting journal entries.

Support the account reconciliations of others.

Assist in the preparation of compliance and management reports and support the annual audit process.

Appropriately code and record ad hoc bank transactions.

Partner with the management of the student loan portfolio, Campus School, CECE, Executive Education, Five Colleges, off campus work study and direct benefit billings.

Post charges to accounts, prepare and issue invoices. Apply payments, create and analyze reports. Send notices to delinquent borrowers.

Support the procurement processes including: requisitions, purchase orders, p-cards and expense reports.

Research reconciling items and participate in the reconciliations of receivable and ledger accounts.

Respond to inquiries and research questions from stakeholders. Provide guidance and training to departments in the use of financial systems and with accounting matters.

Cash Administration (25%)

Serve as College Cashier.

Verify, post and reconcile all deposits and cash receipts from campus departments, students and other Smith community members. Process wires and returned transactions.

Create "cash sales" in Workday for transactions without an outstanding receivable. Review and approve cash sales created by other departments, reconciling to deposits.

Maintain and balance the institutional petty cash funds for campus retail operations & departments.

Plan and prepare cash and coin orders for campus retail operations.

Design and implement cash policies and procedures and ensure compliance.

Provide training to departments in cash control policies and procedures. Issue, replenish, monitor and reconcile all petty cash drawers on campus. Monitor receipts and balances returned from advances.

Other Functions

Other (10%)

Support the accounts payable process and participate in the OCR Initiative.

Assist the accounting, procurement, payroll and student employment teams in projects and processes as needed. Serve as backup for other team members.

Assist in the preparation, coordination, and implementation of accounting policies and processes, including but not limited to, developing and implementing cash control procedures.

Perform other duties as assigned.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor's degree with 3+ years of relevant experience or the equivalent combination of education and/or experience.

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Professional accounting certification preferred. Workday experience preferred.

Skills

Good judgment, pleasant telephone manner, dependability, attention to detail, strong organizational, interpersonal and communication skills; Demonstrated customer service experience in supporting users with accounting processes and systems. Deadline and detail oriented. Analytical approach to complicated reconciliation and data problems. Advanced MS Excel skill and proficiency with MS and Google suites and complex cloud-based financial systems. Ability to organize and prioritize work, take initiative, resolve problems, and manage multiple tasks. Capacity to work independently and part of a team. Experience with Workday and/or database queries and reports a plus.

Additional Information

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

August 23, 2022

Compensation Grade:

Grade K Exempt

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.