PG192860TM

48KS55

Temporary

The Search Services Coordinator provides logistical, technical, consultative, and event planning support to searches conducted by the department.

The coordinator position is a critical part of the search team and will be responsible for building and cultivating effective relationships with hiring departments, nominating committee members, interview participants, candidates, and other internal and external stakeholders. It will also be essential for the coordinator to demonstrate the appropriate business acumen in all communications and interactions by phone, text, email, and in person. Most importantly, in order for the coordinator to be successful they must have a strong attention to detail, high regard for accuracy, and passion for event planning.

The coordinator will serve as a primary point of contact for search committee inquiries and general logistical inquiries; lead event scheduling and planning efforts for a portfolio of searches; and champion processes and procedures that provide a highly regarded search experience for interviewers and interviewees. In addition, the coordinator will also be expected to lead strategic conversations in committee meetings and with stakeholders, vendors, or other pertinent parties to facilitate a successful search process.

Search logistics include but are not limited to scheduling meetings (in-person, virtual, and hybrid), securing meeting space and necessary arrangements (food, beverage, parking, travel, technical equipment, etc.), producing meeting materials, coordinating the execution of meetings, interviews, and other search related events, stewardship of search documents, managing search expenditures and reimbursements, and championing a search process that is in compliance with all relevant policies, procedures and regulations.

The coordinator must maintain a high level of confidentiality while balancing the needs for transparency. The role will also require someone to be proficient in understanding state and federal regulations, which may require coordination with the Office of General Counsel (OGC) and the Office for Institutional Equity and Diversity (OIED).

The activities and effectiveness of the Coordinate will directly affect the reputation and success of the department. There are typically multiple searches active at any given time so the coordination of activities is extremely complex. Due to the high level of searches that the unit conducts, the margin for errors in our work must be minimal.

No

NC

University Temporary Services

Temporary-Professional NonFaculty

UTS Search Services Coordinator at NC State

M-F 30+ hours per week. Will begin onsite with possibility of hybrid

n/a

Bachelor’s degree from an appropriately accredited institution.

Other required skills include:
- Relevant experience in human resources, business, or sales that transfers to the position duties.
- Advanced technical abilities with software, video conferencing, and other online tools.
- High level of professionalism.
- Excellent oral and written communication skills.
- Strong attention to detail.
- Ability to prioritize and manage competing deadlines.
- Knowledge and experience in staffing and event management.

Bachelor’s degree from an appropriately accredited institution.

Other required skills include:
- Relevant experience in human resources, business, or sales that transfers to the position duties.
- Advanced technical abilities with software, video conferencing, and other online tools.
- High level of professionalism.
- Excellent oral and written communication skills.
- Strong attention to detail.
- Ability to prioritize and manage competing deadlines.
- Knowledge and experience in staffing and event management.

N/A

N/A

No

No

$20-25 per hour

08/02/2022

https://jobs.ncsu.edu/postings/168174

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.