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COSS Office Assistant

NC State University
Whiteville, NC

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Job Details

Posting Number:


Position Number:


Position Type:

NC Cooperative Extension

Job City & State:

Whiteville, NC

Department :

NCCE Columbus County Center

Working Title:

COSS Office Assistant


12 Month Recurring

Job Type:

Full-Time - Permanent



Essential Job Duties:

The COSS Office Assistant (OA) is a member of the staff of the North Carolina Cooperative Extension (NCCE). The primary responsibility is to provide support to the Extension staff where assigned. The COSS OA cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibilities is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Primary Function of Organizational Unit
North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens.

Columbus County is home to a number of agricultural industries. Located in the Southeastern Coastal Plain of North Carolina, it is the third largest county in land area. It has 10 incorporated towns (Whiteville, Tabor City, Fair Bluff, Chadbourn, Lake Waccamaw, Bolton, Sandyfield, Brunswick, Cerro Gordo, and Boardman). Columbus County is close to the North Carolina coast and Myrtle Beach. The county has witnessed a trickle of retirees moving into the county, but not in large numbers.

For more information about Columbus County, visit
To learn more about the NCCE Columbus County Center, go to

Other Work/Responsibilities:

This position performs clerical duties for Cooperative Extension at the local level.
-Answers telephone.
-Greets visitors and provides information by referring inquiries to appropriate personnel.
-Prepares and distributes forms, educational literature and various program related materials as requested. -Uses word processing to prepare program materials and correspondence.
-Assists assigned agents with composition and editing of routine correspondence.
-Prepares attractive and concise monthly newsletters from rough draft materials provided by Extension agents.
-Posts newsletters and educational materials to html.
-Establishes and maintains associated files.
-Prepares spreadsheets and maintains various database records as needed.
-Maintains financial records for program related grants.
-Responsible for preparing and bundling bulk mailing of monthly newsletters according to the US postal guidelines.

Number of Permanent Employees this Position Supervises:


Percent of Time Spent:


Identify if the Position is Mandatory / Essential / Key:

Not Applicable

Work Schedule:

Monday - Friday business hours, occasional evenings and weekends as required.

Minimum Experience/Education:

Graduation from high school and one year office assistance and secretarial experience; or an equivalent combination of training and experience.

Department Required Skills:

Must be highly motivated and innovative. Must be a good team member and support and develop a positive work environment.

Computer Literacy; applicant must be proficient with computer technology due to the use of reporting requirements.

Must possess accurate typing, editing, and computer skills. Extensive knowledge of computer applications is required including Word, Excel, and PowerPoint.

Good interpersonal communication skills and teamwork ability is required. The ability to work on issues and maintain confidentiality is essential.

Preferred Years Experience, Skills, Training, Education:

Experience in web-page management, desktop publishing, newsletter design and preparation preferred.

The ability to work creatively with persons of diverse backgrounds is desirable.

Strong oral and written communication skills; applicant should be able to express comments and opinions clearly and concisely in oral and/or written form, as well as the ability to communicate and develop effective working relationships with adults and the general community, and staff.

Required License or Certification:

Valid driver’s license and reliable, personal transportation required.

Valid NC Driver's License required?:


Commercial Driver's License Required?:


Physical Required?:


Anticipated Hiring Range:


Internal Transfer Only:


Job Open Date:


Quick Link:


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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