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Finance Accountant Assistant (Provisional)

Employer
Lehman College
Location
Lehman College

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Job Details

Finance Accountant Assistant (Provisional)

Finance Accountant Assistant (Provisional)

Job ID

24928

Location

Lehman College

Full/Part Time

Full-Time

Regular/Temporary

Regular

GENERAL DUTIES

  • Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may be performed utilizing computers and related technology.

  • There are two Assignment Levels for this position. All personnel perform related work. This specification describes typical assignments for this position; related duties may be assigned as needed.

ASSIGNMENT LEVEL 1:

  • As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations.

  • As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by

reviewing supporting data and records and assists in audit functions.

  • As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts.

  • Assists in processing invoices, vouchers, claims, statements, bills, etc.

  • Perform various calculations and computations, as directed.

  • Perform other related duties, such as generating reports and producing checks and other financial documents, as required.

ASSIGNMENT LEVEL 1A:

  • This assignment level is only for College Accounting Assistants who have achieved the minimum qualification requirements for the title College Accountant, Level 1, but have not been reassigned to duties in that title.

CONTRACT TITLE

Finance Accountant Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

TheAccounts Payable Specialistwill under direct supervision maintain financial records of contracts, appropriations, allocations, authorizations, and payments. They are responsible for the day-to-day operations of the AP functions.

The ideal candidate will coordinate with all stakeholders to ensure timely and accurate processing of all invoices and payments, reviewing employee credit card expenses, and other AP-related functions. The candidate should be highly motivated, friendly, professional, a quick learner, and love working on a team. This is a great opportunity for someone who wants to take their career to the next level by working in a fast-paced environment.

  • Receives, reviews, and processes invoices for college purchases

  • Receives vendor’s invoices and other related mail in accordance with established procedures.

  • Enters invoices and matches to purchase orders and receiving documents in accordance with established procedures.

  • Maintains communication with outside vendors and other departments in a courteous and tactful manner to reconcile differences between purchase orders and invoices, answer questions, obtain information, etc.

  • Obtains authorization pay corrected invoices from Supervisor or appropriate others, as necessary.

  • Reviews periodic statements and/or computer reports to monitor assigned accounts.

  • Reviews outstanding encumbrance reports; payment logs for accuracy and reconciliation.

  • Perform all other duties as assigned.

MINIMUM QUALIFICATIONS

ASSIGNMENT LEVEL 1:

  • A high school diploma or its equivalent, plus

  • An associate degree from an accredited institution of higher education, AND One (1)year of full-time bookkeeping, figure clerk, account clerk, or similar experience, OR

  • A comparable combination of experience and education.

  • Demonstrated English language proficiency (ability to speak, read, write and understand English well enough to meet job requirements).

ASSIGNMENT LEVEL 1A:

  • A baccalaureate degree from an accredited institution of higher education, including or supplemented by at least eighteen (18) credits in accounting and at least six (6) credits in data processing, computer science, finance, banking, economics, taxation, statistics, or similar courses.

OTHER QUALIFICATIONS

Preferred Qualifications:

  • Excellent Organization Skills & Attention to Detail

  • Strong Written and Verbal Communication Skills

  • Flexibility and ability to work with other departments

  • Proficiency with Excel, Word and Outlook

  • 2-3 years job related experience in accounts payable or general accounting area

COMPENSATION

New hire rate: $39,469

Incumbent rate: $44,601

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, go to www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Organization

Lehman College serves the Bronx and surrounding region as an intellectual, economic, and cultural center. Lehman College provides undergraduate and graduate studies in the liberal arts and sciences and professional education within a dynamic research environment, while embracing diversity and actively engaging students in their academic, personal, and professional development.lehman_college_of_the_city_university_of_new_york1.jpg

Lehman College has entered a new era in its history as an institution of higher education. Already known for its outstanding faculty, dedicated staff, superb library, art gallery, theaters, speech and hearing clinic, and athletic facilities, the College will now build a new state of the art, environmentally “green” science facility that will invigorate faculty and student research as well as prepare Lehman students for science-based careers.

As the only CUNY senior college in the borough and southern Westchester County, Lehman College has adapted to meet changing conditions and is poised to respond to new needs and challenges.

lehman_college_of_the_city_university_of_new_york2.jpgOn the undergraduate level, Lehman's General Education Curriculum is designed to provide a broad knowledge of the achievements and methods of the liberal arts and sciences and to develop student abilities to participate responsively in informed inquiry into subjects of both public and personal concern. On the graduate level, the College has developed professional programs in nursing, teacher and counselor preparation, accounting, computer science, health services, and speech-language pathology. The College also offers strong traditional liberal arts graduate programs in art, biology, English, history, Spanish and mathematics.

For more than two decades, Lehman has deepened its involvement with the surrounding community. The opening of the Lehman Center for the Performing Arts in 1980 and the Lehman College Art Gallery in 1984 has made the College a cultural center for the region. Together with the City and the Humanities Program, the Department of Music, and the Theatre program, they present dozens of concerts, plays, dance performances, and exhibitions that are free or nominally priced.

Lehman College also provides a variety of community services. The Institute for Literacy Studies sponsors classes to teach adults fundamentals of reading and writing, while the Speech and Hearing Center offers comprehensive evaluations of hearing and speech-language disorders.

lehman_college_of_the_city_university_of_new_york3.jpg

Lehman has joined with the Bronx Superintendent of Schools’ Office and the educational reform organization New Visions for Public Schools to develop seven new small high schools in the Bronx. The schools—housed within larger, traditional high schools—are formed around the themes of the visual arts, teaching, music, college readiness, health sciences, nursing and allied health, and community research and learning.

In addition, in Fall 2003, the High School of American Studies at Lehman College opened on the Lehman campus. One of New York City’s new specialized high schools and the only one to focus on American history, the school represents a collaboration among Lehman College, the New York City Department of Education, and the Gilder-Lehrman Foundation.

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