Sr. Administrative Support Specialist - College of Allied Health
- Employer
- University of Oklahoma Health Sciences Center
- Location
- Oklahoma City, OK
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
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Organization
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are looking for a Senior Student Program Coordinator to join our team!Duties:
Job Location
Education: High School Diploma or GED.Experience: 24 months office, clerical, or administrative experience.Skills:
Organization: Office of Acad & Student Svcs
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Aug 9, 2022
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are looking for a Senior Student Program Coordinator to join our team!Duties:
- Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
- Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials, resources, and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.
- Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports, to include but not limited to expenditures, budgetary records and student or resident rotation schedules.
- Makes copies and assembles materials.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR’s, and special pays.
- Opens, routes, and prepares incoming and outgoing mail.
- May run errands for the department.
- Plans and organizes meetings and programs.
- Makes travel arrangements.
- Performs related duties as assigned to successfully fulfill the function of the position.
Job Location
Education: High School Diploma or GED.Experience: 24 months office, clerical, or administrative experience.Skills:
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
- Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental: Standard office environment.
Organization: Office of Acad & Student Svcs
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Aug 9, 2022
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