Organization
OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 71 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Sr. Administrative Support Specialist performs support-oriented job duties to a Department Head or Manager. The duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities.

Duties:

Serves as a resource to other support personnel.May supervise support staff.Maintains office files that may be of a confidential nature such as patient or personnel information.Schedules various appointments for office personnel and ensures administrative details are completed.Makes travel arrangements.Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to call with routine information. Serves as a contact person for employees or the outside public.Monitors and orders supplies for the office and completes requisitions.May sign associate forms as authorized by the supervisor.Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel and sometimes various forms of information to office personnel such as mail or newsletters. Performs statistical, business research, and routine computations that require knowledge of mathematics. Assesses office procedures and preparation of budgets.Responsible for maintaining budgetary records and approving expenditures.Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. Performs related duties as assigned to successfully fulfill the function of the position.

Job Location
Education: High School Diploma or GED

Experience: 24 months administrative support experience

Skills:

Advanced knowledge of office proceduresAbility to use a computer and calculatorAdvanced knowledge of Microsoft Office Suite (Outlook, Excel and Word)Excellent interpersonal skillsAbility to work independently and as a team playerAbility to complete tasks in an efficient and timely mannerMust be detail orientedAbility to multitask, be organized, and self-motivatedAbility to work in stressful situations and meet deadlines in a timely mannerAbility to communicate verbally and in writing

Working Conditions:

Physical: Sit for prolonged periods; communicate effectively and listen; engage in repetitive motion (stand, reach, stoop, bend) Environmental: Standard Office Environment

 

Equal Employment Opportunity Statement  

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement  

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Organization: Stephenson Cancer Center
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Aug 9, 2022