Research Finance Ops Manager (Remote/Hybrid)
School of Medicine, Redwood City, California, United States

Schedule: Full-time
Job Code: 4456
Employee Status: Regular
Grade: J
Requisition ID: 95500

Grade: J

FTE: 100%

The Department of Pediatrics Central Research Administration Finance Team (PCRAFT) is seeking a highly motivated Financial Manager 1 to lead a group of dedicated and talented professionals in the central research administration team.

Prior management experience is desired. However, this position would be an exciting opportunity for someone who is seeking to transition into a management role. The position will manage staff responsible for finance and control functions and manage day to day finance operations for the central research administration group within the Department of Pediatrics. The position will lead a diverse team of research finance managers who are supporting researchers across Pediatric specialties. S/he will lead a dynamic group of team members and provide mentoring and training based on his or her level of expertise. This is an opportunity for someone who thrives working in a team environment and contributing to the research mission associated with child health.

This will be an exciting opportunity for the ideal candidate to shape, guide, and lead a dynamic team of research finance managers. We are looking for a leader who will foster communication, build good working relationships within the department and across campus, develop team support and rapport, improve customer service, produce compliant and accurate work, and simplify the flow of work among the faculty and central partnering groups. This position will report to the Associate Director or the Director of Post-Award Research Administration and the incumbent will coordinate regularly with the group of research finance managers. The successful candidate will have a minimum of three years prior experience managing a research financial portfolio, preferably in a university environment. The candidate is required to have extensive experience that includes cost analysis, forecasting, variance analysis, capital equipment acquisition, labor distribution and reporting, including closeout of accounts. The ideal candidate is expected to influence refinements of processes and positive outcomes; encourage and support independent thinking; recognize and acknowledge the skills of team members and utilize their strengths to the benefit of the team; inspire and motivate teamwork for achieving goals; and cultivate a culture of excellence. The working title of this position is Research Finance Operations Manager. This position offers flexible workspace arrangements which include hybrid and/or fully remote working. Qualified and interested candidates are expected to submit a resume and cover letter. The one-page cover letter should briefly describe the applicant's background in customer service and provide examples of the applicant's experience with attention to detail, responsiveness, and decision-making.

This recruitment is for up to two (2) full-time (100% FTE) positions.

Duties include:

• Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
• Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
• Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
• Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
• Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
• Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
• Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
• Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
• Represent the unit within the functional unit or school and to external constituencies.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and six years relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced knowledge of Microsoft Office Suite
• Knowledge of Oracle or other business financial systems.
• Solid understanding of financial principles.
• Advanced oral and written communication skills.
• Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
• Strong analytical skills to review and analyze complex financial information.
• Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Demonstrated competency in project management of a high volume of work, some of which is cyclical.
• If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
• Demonstrated success in performing meticulous, high quality and compliant work.
• Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.


To be considered for this position please visit our web site and apply on line at the following link: https://careersearch.stanford.edu/jobs/research-finance-ops-manager-remote-hybrid-18402

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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