Job Title

Senior Administrative Associate and Project Specialist

Agency

Texas A&M University - Central Texas

Department

Access & Inclusion

Proposed Minimum Salary

$15.24 hourly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

Works under general supervision, provides advanced administrative support or technical program assistance work.

Essential duties and responsibilities

• Coordinates daily office support activities and administrative interactions within the Center for Student Success, Equity, & Inclusion. Coordinates and implements departmental processes. Provides organizational planning and problem-solving skills. Provides high-level, complex administrative support to the unit administrator, including drafting and managing correspondence and communications, scheduling appointments and managing calendar, coordinating travel, compiling reports, maintaining records and other documentation, managing projects, and coordinating special events. Assists with program evaluation and departmental assessments.

• Researches and analyzes administrative requirements for specific programs or projects. Monitors project timelines and identifies issues. Provides technical information regarding administrative procedures, services, or programs. Collects, reconciles, and maintains complex data. Manages logistics for workshops and center events, including class presentations.

• Reviews, revises, and interprets policies and procedures. Responds to inquiries and interprets rules, regulations, policies and procedures. Communicates on behalf of the unit administrator with community leaders, donors and others. Assist with general administrative functions as needed to support the Suite. May monitor compliance with policies and procedures. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Manages and maintains schedules and travel arrangements for staff and prepares itineraries. Coordinates meetings, seminars, and other special events. Attends meetings and takes minutes when applicable.

• Maintains a variety of fiscal, administrative, and academic records. Receives, verifies, prepares, processes, and reviews forms, reports, tables, and other documents. Monitor budget, accounts, and expenditures. Process invoices, maintain summaries of accounts, and reconcile accounts. Performs special analyses and project summaries.

• Collaborates with the Center for Student Success, Equity, and Inclusion staff to facilitate departmental trainings to staff, faculty, and students.

• Creates and distributes marketing materials for Student Success, University Testing, Access & Inclusion, Tutoring, and Study Abroad.

• Hire, train and supervise student workers.

• Coordinates scheduling of the tutoring center staff.

• Creates and distributes marketing materials for Student Success, University Testing, Access & Inclusion, Tutoring, and Study Abroad.

• Serves as point of contact for Study Abroad program

• Other duties as assigned

Minimum requirements

Education – High school diploma or equivalent combination of education and experience.

Experience – Six years of related experience.

Knowledge of –Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to – Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Licensing / Professional Certification – None.

Physical Requirements – None.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

This position may supervise employees.

Hours: Monday - Friday; 8am -5pm (nights and weekends as needed)

Salary: $15.24/hr

This is NOT a remote position. The selected candidate will be required to work on campus.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.