Administrative Assistant II

Administrative Assistant II - 23860 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

SOM/DOM/Division of Endocrinology, Metabolism & Diabetes

Administrative Assistant II

Position #00791009 – Requisition #23860

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

COVID-19 Vaccinations:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:
    Anschutz Campus – Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Division of Endocrinology, Metabolism & Diabetes has an opening for a part-time University Staff (unclassified) Administrative Assistant II at .50 FTE position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Job Summary:

The Endocrinology, Metabolism & Diabetes clinic at UCH is seeking an Administrative Assistant to work under the direction of the Practice Director/Diabetes Program Leader. This position is responsible for administrative and technical support of clinical operations. This position will work approx. 20 hours/week.

Examples of work performed:
    Provide administrative support to the Practice Director/Diabetes Program Leader that includes: calendar management, meeting arrangement, and clinic schedule. Work with the Division's Executive Assistant to execute joint initiatives involving the Division Head, Division Administrator and Associate Division Head. Managing procurement of diabetes supplies, under the direction of clinical educators. Responsible for forms management for diabetes technology, under the direction of the Practice Director. Open, sort and distribute incoming correspondence. Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures. Coordinate clinical meeting(s), including: compiling agendas; handling related correspondence and communications (both at the individual and campus wide levels); and composing minutes as necessary. Responsible for clerical supplies by maintaining inventory and ordering. Responsible for expense reimbursements for the Practice Director by creating and/or assisting with the creation of expense reports to reconcile charges on procurement cards and submit reimbursement requests through Concur. Act as liaison for IT incident tickets Track community physicians and their contact information Performs other administrative and clerical duties as required

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range for this position has been established at $18.02 to $20.43 per hour.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


Qualifications
Minimum Qualifications:

2 years of general clerical and/or administrative experience.

Applicants must meet minimum qualifications at the time of hire.

Substitutions:

College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for year basis.

Preferred Qualifications:
  • Experience providing administrative and technical assistance to faculty and physicians within a higher education and/or medical education, clinical environment.
  • Experience working with CU systems such as Marketplace and Concur.
  • Bachelor's degree from an accredited college or university in a business or health related field.

Competencies:
    Ability to communicate effectively, both in writing and orally. Ability to listen and record accurate information. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Outstanding customer service skills. Excellent research skills and attention to detail. Strong sense of urgency and problem solving skills combined with the ability to prioritize projects. Demonstrated commitment and ability to advance diversity and inclusion. Strong technical skills in Microsoft Office Suite and Adobe Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. Ability to maintain confidentiality. Ability to effectively explain processes and procedures. Excellent time management, organizational skills, and ability to manage multiple projects along with ability to move from one task/duty to another without errors despite frequent interruptions. Must possess a professional demeanor and the ability to work independently with minimal supervision. Ability to interpret complex rules, regulations, policies, procedures, and guidelines.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin 12/1/21, and will continue until the position is filled.

Job Category: Administrative Support and Related

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20184 - SOM-MED-Endocrinology

Schedule: Part-time

Posting Date: Apr 7, 2022

Unposting Date: Ongoing Posting Contact Name: Sabrina Ferguson Posting Contact Email: [email protected] Position Number: 00791009





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