Contracts Administrator/Negotiator

Employer
University of Colorado System Administration
Location
Denver

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Academic Affairs, Sponsored Programs, Grants & Contracts
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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details



Contracts Administrator/Negotiator

Contracts Administrator/Negotiator - 26332 University Staff 

Description 
Department Description

The University of Colorado's (CU) Procurement Service Center (PSC) is one of the leading higher education procurement offices in the nation. CU is an internationally renowned public research university serving Colorado, the nation, and the world through leadership in high-quality instruction, professional training, public service, research, and health care. With multiple national awards and recognitions, PSC is dedicated to using technology to enhance the University's procurement programs and create efficiencies within policies, procedures, and systems. The PSC supports the entire CU community, which includes four campuses and System Administration, by assisting customers with their purchasing, spend management, procure-to-pay, and travel management responsibilities. PSC partners with CU constituents and suppliers to provide collaborative, innovative, and leading practices that deliver high quality expertise, significant value, and excellent customer service.

Position Description

The PSC is on a transformation journey and the PSC's Contract Administrator/Negotiator is a critical role that supports our journey by helping to shape policy, create innovative contracting vehicles, protect CU from risk, and drive ideas that bring excellence to our university community.

This position reports to the Senior Procurement Manager and is exempt from the State of Colorado Classified Staff System. 

COVID-19
The University of Colorado has a requirement for COVID-19 vaccinations and full completion of the attestation form within the first 30 days after hire date.  Information regarding this requirement, and exemptions can be found at https://www.cu.edu/vaccine-requirement https://www.cu.edu/vaccine-requirement

Duties and Responsibilities

Duties and responsibilities of the position include, but are not limited to: 

Contract Adminsitration & Negotiation
  • Collaborates with the Procurement Manager and in partnership with the University Counsel, Compliance, and Risk Management teams to support the preparation and negotiation of complex and unique contracts for the University's acquisition of goods and services 
  • Addresses complex contract problems and provides resolutions for negotiations with third-party solution providers
  • Works collaboratively with Purchasing Services to robustly participate in transaction completion
  • Reviews and drafts contracts and amendments to protect the University from liability and risk
  • Prioritizes contracts to meet important deadlines
  • Collaborates with University stakeholders to ensure their successes in the classroom, labs, and the community
  • Assists in the development and enhancement of best practices and incorporates such practices into procurement processes
  • Learns and enhances expertise related to compliance issues, including the Americans with Disabilities Act (ADA) accessibility, Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and information technology (IT) Security and payment card industry (PCI) compliance

Relationship Management
  • Develops and manages effective relationships with suppliers, counsel, teammates, and internal stakeholders/requesters
  • Informs suppliers and CU constituencies of contract status and needs
  • Provides assistance, guidance, and support to coworkers, suppliers, and CU customers where needed
  • Proactively manages transactions upon assignment through contract formation and execution
  • Promotes a positive work environment, spirit of cooperation, and support for coworkers within the organization and when interacting with internal customers, external suppliers, and business partners
  • Engages in activities at high levels of professionalism with effective/integrity-rich communications
  • Partners with University Counsel, Risk Management, Controllers, and Compliance to maintain excellent working relationships and ensure complex and unique contracts appropriately address contractual liability/risk mitigation

Knowledge and Process Maintenance and Improvement
  • Maintains and utilizes subject matter expertise to contracting functions (legal sufficiency, risk mitigation, compliance regimes)
  • Proactively and continuously improves processes
  • Serves on committees, as needed, to revise policies and procedures concerning contracting and purchasing issues
  • Contributes to departmental and cross-collaborative projects and continuous improvement opportunities to increase contracting efficiency, quality and risk mitigation

Who we are and What we offer

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. However, this position is approved for a Hybrid working model, and has also been approved for 100% remote work as well.  Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.  Learn more about CU System Administration.

What we offer:

Salary: The anticipated hiring range has been established at $65,000-$69,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits: The University of Colorado offers an excellent benefits package including:
  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses 
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs

Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

Additional taxable fringe benefits may be available.

More information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.

Knowledge, Skills, and Abilities
  • Knowledge of and expertise in legal/contractual concepts, terms and conditions
  • Knowledge of and ability to use various proven negotiation methods
  • Excellence in oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details clearly
  • Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, organize and facilitate meetings, and make decisions
  • Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
  • Ability to articulate goals, strategies and direction
  • Ability to critically analyze legal risks and consequences during fast-paced negotiations
  • Ability to work with internal stakeholders (University Counsel, Risk Management, Controllers, and Compliance) and in-house and outside counsel 
  • Ability to meet critical deadlines
  • Ability to work independently and as part of a dynamic team of diverse and seasoned procurement professionals
  • Ability to work under pressure, manage multiple concurrent tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
  • Ability to maintain good business judgment and think critically balanced with a pragmatic ability to support the University in achieving and implementing its mission and vision
  • Ability to be cognizant of and address details
 

Qualifications 
Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications.  You must meet all minimum requirements listed at the time of application to be considered for this role.
  • Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted on a year for year basis for the educational requirement)
  • Three (3) years' of experience drafting, negotiating, and administering contracts, and/or experience in a procurement‑related environment

Preferred Qualifications:
  • Bachelors or post-baccalaureate degree from an accredited institution of higher education in legal studies (e.g. Juris Doctorate), or related field, or paralegal certification
  • Five (5) years' of experience drafting, negotiating, and administering contracts, and/or experience in a procurement‑related environment
  • Professional experience working in or with an institution of higher education
  • Professional experience working in or with public procurement
   Special Instructions to Applicants: For full consideration completed applications must be submitted by Friday, August 26th. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.* The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment. We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [email protected]    Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: You must attach a cover letter, resume, and references to your application as three separate documents. Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. Also, ensure you check the “Job Specific Attachments” box next to each document on the “Required Documents” page of the application for the appropriate documents to be attached.   

Job Category: Business Services 

Primary Location: Denver Department: S0001 -- System Administration - 52000 - Procurement Service Center 

Schedule: Full-time 

Posting Date: Jul 7, 2022 

Unposting Date: Ongoing Posting Contact Name: CU System HR Posting Contact Email: [email protected] Position Number: 00798013

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=26332&lang=en







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Organization

Read our Diversity Profile The University of Colorado is the third largest employer in the state of Colorado and plays a profound role in the lives of individuals, businesses and communities throughout the state, across the country and around the world. Nearly 500,000 alumni lead the way in business, science, the arts, health care and their communities, and they’re joined by some 15,000 more each year.UC aerial view

Founded in 1876, the University of Colorado now includes four campuses: CU BoulderCU Denver, CU Colorado Springs and the University of Colorado Anschutz Medical Campus. The University of Colorado is recognized as a national leader in teaching and research excellence, with campuses offering more than 300 unique degree programs.

University of Colorado campuses are consistently ranked nationally and regionally by U.S. News & World Report’s annual Best Colleges Rankings. A total of 14,479 degrees in were awarded in 2015-16 and the total enrollment among CU’s four campuses during the fall 2016 semester was 63,202.

UC buffaloIn FY 2015-16, CU garnered $924 million in sponsored research awards, which support research related capital improvements, scientific equipment and salaries for research and support staff. In the past year alone, CU Technology Transfer registered 275 invention disclosures, 112 new patent filings and 193 follow-on filings. Five new companies were formed based on CU technology.

 

Our outstanding staff and faculty make us who we are. Notable honors and awards received include:  

  • Five Nobel Laureates
  • One Pulitzer Prize recipient
  • Nine MacArthur fellows
  • Twenty-four recipients of the Hazel Barnes Prize
  • Two Carnegie Foundation Professor of the Year honorees

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