Program Coordinator – Faculty Affairs Coordinator – OPEN RANK - 26104 University Staff Description University of Colorado Anschutz Medical Campus School of Medicine/Department of Psychiatry Job Title Program Coordinator – Faculty Affairs Coordinator – OPEN RANK Position #00769545 – Requisition 26104
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers
The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:
Exemptions vary by campus location/department.
Anschutz Campus – Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds. Department of Psychiatry has an opening for a full-time University Staff (unclassified) Faculty Affairs Coordinator position. This position will assist the Faculty Affairs Manager with faculty credentialing, promotions, and midcourse process. Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit. Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals. Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and development capacity.
The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital
and Children's Hospital Colorado
- that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority. Nature of the Work:
Provide Program Coordination for the Faculty Affairs office. Faculty Affairs is responsible for management of promotions, appointments, and faculty databases (e.g., OnBase, Salesforce, Smartsheet, FIMS). Duties and Responsibilities: Duties Performed at All Levels:
Credentialing and Privileging Process Coordinate faculty credentialing and privileging at UCHealth and CHCO, including UCH Payor Source Credentialing. Coordinate CUMed Salesforce credentialing and Site of Practice efforts. Keep department documentation up to date throughout the process including smartsheets, employee files and OnBase.
Midcourse Reviews Dossier Coordination Tracks and communicates with faculty, coordinate use of Interfolio and completion of dossier. Arrange meetings and coordinate with faculty reviewers. Take minutes and track progress and communication of midcourse process. Promotion Dossier Coordination Tracks and communicates with faculty, coordinate use of Interfolio and completion of dossier. Arrange meetings and coordinate with faculty reviewers. Take minutes and track progress and communication of promotion process.
Assist Faculty Affairs Manager and Vice Chair of Faculty Affairs in mentoring process, to include coordination of meeting times and seminars, preparation of materials, and communication with faculty prior to hire and throughout life of appointment. Assist Faculty Affairs Manager with management of Adjoint, Adjunct, and Volunteer faculty, including maintenance of databases. Assist with implementation and creation of centralized and standardized structures for faculty support, PRiSM, and promotions.
Promotes active listening with team members; effectively communicates with internal and external clients/co-workers; accurately prepares documents in a manner demonstrating a professional communication style. Takes input from the supervisor and prioritizes multiple tasks effectively. Additional Duties Performed at Intermediate Level:
Understands expectations that are set and recognizes when issues/events may affect delivery. Improves upon existing approaches by seeking opportunities to creatively transform current practices into fresh alternative solutions. Manages, meets and enforces deadlines and schedules. Takes the lead on faculty affairs process updates related to essential data collection. Minimum Qualifications: Academic Services Entry Professional:
Academic Services Intermediate Professional:
- A bachelor's degree (preferred in communications, business administration, business, or a directly related field from an accredited institution) Substitution: A combination of education and related high level/senior administrative and management prior experience within a complex educational organization.
Required: Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications:
- A bachelor's degree (preferred in communications, business administration, business, or a directly related field from an accredited institution)
- One year of related experience
- Substitution: A combination of education and related high level/senior administrative and management prior experience within a complex educational organization.
Knowledge, Skills, and Abilities:
- Previous experience with University of Colorado systems including HCM, Interfolio, Smartsheets, PRiSM, OnBase.
- Previous experience coordinating diverse groups of faculty and staff.
- Proficiency in Microsoft Office (Word, Outlook, PowerPoint, and Excel) including the ability to perform moderately complex formatting of Word documents and basic analytic functions in Excel
Must be able to work independently. Strong and effective communication and writing skills, and a proven record of forming collaborative and effective working relationships. Ability to efficiently organize, multi-task, and prioritize duties and tasks. Ability to multi-task and maintain consistent high-level performance. Manages and enforces deadlines and schedules. Demonstrated ability to work effectively and harmoniously with supervisors, co-workers and various stakeholders Demonstrate commitment and ability to advance diversity and inclusion. Salary and Benefits:
The salary range (or hiring range
) for this position has been established at:
- Entry Professional = $41,396 - $52,656
- Intermediate Professional = $45,049 - $57,302
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
The above salary range (or hiring range
) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator: http://www.cu.edu/node/153125 Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]
The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers
and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled. Job Category
: Academic Services Primary Location
: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20278 - SOM-PSYCH GENERAL OPERATIONS Schedule
: Full-time Posting Date
: Jun 17, 2022 Unposting Date
: Ongoing Position Number: 00797450
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