Finance Director - 26720 University Staff

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine/Department of Ophthalmology

Business Services Program Director

Director of Finance

Position #799137 – Requisition #26720

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons. Denver Campus - Exemptions are allowed for medical, religious, or personal reasons. Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Program Directors are responsible for the ongoing leadership and oversight of a program or function, including the development of strategies and processes which contribute to the University and/or campus mission and accountability for services provided. These positions typically do not supervise others.

This position will provide high quality, creative, and solutions-oriented financial support, advice, and counsel at the strategic, policy, and operational levels. This position will work in close partnership with the DFA and Chair to manage the operation and financial wellbeing of the Department of Ophthalmology. This position will be a key collaborator with senior department leadership executing strategic and operational goals and projects.

This position provides financial resources expertise and resources to the faculty, management and staff of the Department of Ophthalmology DOO. The Finance Director will work closely with the Director of Finance and Administration to support the implementation of the Department's financial and strategic plans, including Department structuring and allocation of support. In addition, this position will collaborate closely with management at the University, School, CU Medicine and hospital (both UCH and CHCO) to ensure business standards and objectives are met. This position is responsible for the oversight of the fiscal management for the DOO. This position also provides support and expertise in pre and post-award grant management and is the liaison between the SOM Pre-Award Core and the DOO. The individual has departmental fiduciary responsibilities and is accountable for meeting standards for compliance with applicable School, University and Hospital policies, procedures, laws, etc.

This position will serve in places of the DFA on financial and research matters as requested, and represents the Department within the School of Medicine, the Anschutz Medical Campus and the University of Colorado and its affiliates, providing essential communication and networking for the effective functioning of these entities. This position also collaborates with the Chair and Vice Chairs of Ophthalmology to develop annual and long-term plans for funding operations.

This position directs, manages, and supervises all central administration research staff as well as other staff involved in the operation of the department.

Duties and Responsibilities

Specific duties and responsibilities of the Director may include, but are not limited to, the following:

1. Financial Management: This position has high level authority for the fiscal management of the DOO, which functions within multiple financial systems, the most key of which are the State of Colorado systems and the CU Medicine systems. All financial management activities are under the overall direction of the DFA who has responsibility for divisional and departmental funds and who serves as the fund administrator and overall approving official. This position has decision-making authority subject to the direction of the Chair, and DFA, and must exercise independent judgment to optimize the functionality/effectiveness to the department. Within these parameters, the Finance Director:

Oversees and directs all fiscal activity of the DOO, an approximate annual budget of $50 million, including, but not limited to, the following Development and management of operating and capital budgets. Administration of grants and contracts. Administration of auxiliary and educational accounts. Administration of all state funds, including state fund 10, ICR, funds 11 and 72 residual accounts. Monitoring and approving purchases and unfunded travel. Inventory management.

Regularly reviews all financial statements for DOO accounts. Manages and ensures compliance with the DOO's Base, Supplement, and Incentive (BSI) compensation plan. Interfaces with relevant financial and human resource systems, as necessary, to manage the DOO's operations and monitor its financial performance. Facilitates fiscal planning and financial analyses, as needed. Ensures overall fiscal accountability of the DOO. Provides management and oversite of the Resident Travel funds. Develops policies and procedures around use. Assists with the development of annual funding levels and ensure funds are expensed to the correct account and at the correct levels. Provides a quarterly updates to the program coordinators and the VCA. Ensures appropriate Department-wide financial control and fiduciary stewardship, determines areas vulnerable from an audit perspective and develops plans/recommendations to strengthen those areas in conjunction with Internal Audit. Direct the analysis and interpretation of financial information and aid in the development of business operations plans; forecast critical milestones and potential obstacles and evaluate alternate courses of action; balance short-term and long-term strategic objectives to maximize the financial performance of the department. Lead the development of Department policies and procedures to govern financial decision-making including budgets, expense management, and capital spending to ensure the achievement of expense management and revenue objectives. Develop, operate and oversee the dashboard reporting of the department to ensure that division and department leadership have access to the necessary financial data to make the appropriate decisions. This will include monthly, quarterly and annual reports. Foster and maintain an effective working relationship with the leadership team of the University and CU MEDICINE as this position plays a pivotal and highly visible role in implementing the policies and procedures that impact the department's financial enterprise.
2. CU Medicine

Facilitates the creation and submission of CU Medicine budgets. Monitoring of CU Medicine contract income. Develop reporting and systems to ensure all funds are received according to contract terms. Manages the division level CU Medicine overhead allocation process. Works with each division to set up allocations at the beginning of each fiscal year for all of their CU Medicine operating accounts. Ensures updates to the allocations are done when there are new hires and/or terminations. Conducts periodic reviews each fiscal year to ensure allocations are working within each division as planned. Administration of department and division incentive plans, including monthly call payments and other incentive payments. Detailed monitoring of all Surgery Administration accounts at line item level.

3. Grant and Contract Management

Oversee all aspects of the DOO's grants and contracts, including but not limited to, the following: Compliance with Federal, State, University, and/or other granting agency rules and regulations. Coordination with the Colorado Multiple Institutional Review Board (COMIRB), and other internal units that regulate and monitor the DOO's research activities. Serve as the primary liaison between the department and pre-award core.

Provides expertise and training as appropriate in grants management; including researching new funding opportunities for faculty, research and grant proposal submission, development of grant and contract budgets, and post award accounting in adherence to funding agency and UCD compliance and policy regulations for all awards in the department Controls the allocation of ICR. Form a partnership with the Vice Chair of Research to prepare, review, and approve budgets and coordinate department grants, contracts, proposals and awards. In partnership with the Vice Chair of Research, prepare periodic reports that advise the Chair, DFA and SOM on the financial status of department grants and awards.
5. Operations Management

• Integrates with senior leadership in the Department to help develop strategy and operational planning for financial and operational services within the Department.

Shows initiative to identify and implement ways to improve the job and surroundings.

• Performs other related duties and procedures, including special projects, as directed by the DFA.
• Serves as a back-up during staff absences and vacancies, as necessary.

5. Policy Administration

Ensures that the DOO's fiscal practices are in compliance with all relevant Federal, State, University, and affiliate organization (e.g., Veteran's Administration, Denver Health and Hospitals, CU Medicine) policies and procedures. Provides leadership in the formulation and implementation of departmental policies and procedures. Ensures these are in place for all financial aspects of the department. Once in place reviews at least on an annual basis and updates as needed. Educates DOO personnel and other relevant constituencies on all relevant internal and external policies and procedures.

6. Procurement Management

Communicates with DOO personnel regarding relevant procurement policies and procedures. Manages procurement including, but not limited to, the following: Oversight and control of the distribution and use of University credit cards including A-Cards. Purchase of supplies and services that support the DOO. Acquisition of capital and noncapital equipment. Coordination of building construction/renovation.

Facilitation of the DOO's procurement efforts through external organizations (e.g., CU Medicine, Veteran's Administration). Serves as the single departmental Approving Official (AO) for the State Procurement Card Program and reports to the Department Director, who is the Administrative Manager (AL) for the DOO Serves as a fiscal Manager and coordinates other procurement related activities and policies, including purchase orders, payment vouchers, Ins and a variety of other instruments in both the UCD and CU Medicine fiscal systems
7. Facilities Management

Oversees facilities both on and off campus to ensure efficiency of operations. Coordinates the DOO's response to space and inventory surveys as required by the University. In collaboration with the DFA, administers the internal allocation of space to ensure optimal use. Facilitates construction and/or remodeling activities, as needed. Administers building security and safety procedures in environments that may include chemical hazards, blood borne pathogens, gases, and other potentially harmful substances. Administers the DOO's asset management system.

8. Risk Management and Compliance

Advises personnel with regard to their rights and responsibilities as employees of the University. Ensures appropriate systems of control relative to financial and accounting matters. Educates faculty and staff on relevant compliance and regulatory matters. Develops and implements systems for compliance with regulatory mandates.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $79,997-$101,756

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


Qualifications
Minimum Qualifications:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

3 years of professional level management experience within a complex health care or academic medicine environment. 2 years of experience with Finance systems, budgets and financial transactions in a related field. 1 year experience with managing post-ward processes within a higher education setting

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

The position requires extensive, diverse, and progressively responsible experience, including direct responsibility for financial management.

Required: Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Masters degree in a related field 3 years of experience managing financial duties in a related field 1 or more years of experience in HR duties in a related field. 5 years of experience with the University of Colorado Anschutz Medical Campus 3 years managing post award services within academic medicine setting

Competencies:

Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Outstanding customer service skills. Demonstrated commitment and leadership ability to advance diversity and inclusion.

Additional Competencies:

Must have high degree of technical skills in fiscal management, knowledge of accounting and business practices, including knowledge and use of accounting software packages. Relevant industry experience or coursework in business administration, accounting, finance, public health, or other related field. Strong financial management skills and the ability to manage funds effectively from a variety of sources. Solid understanding in budget development and management; billing operations, reimbursements, financial contracts and consulting agreements. Broad and diversified professional management experience preferably in an academic medical center environment. Solid understanding of contract and grant administration, including NIH, foundation & industry grant experience. The individual must be a team player as well as a team builder who is able to delegate appropriately, make difficult decisions and lead by example. The successful candidate must have demonstrated skills in personnel management and policy implementation.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20254 - SOM-OP GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Jul 11, 2022

Unposting Date: Ongoing Posting Contact Name: Jason Owens Posting Contact Email: jason.owens@cuanschutz.edu Position Number: 00799137





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