Administrative Assistant (Part-Time)

Job ID: 246064
Location: Savannah State Recruiting Loc
Full/Part Time: Part Time
Regular/Temporary: Regular

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

The Administrative Assistant is responsible for providing administrative support for the Immersive Delivery and Experiential Entrepreneurship Alternative (IDEEA) program. This includes answering the telephone, screening calls, routing calls, greeting and assisting visitors, ordering supplies, coordinating meetings, scheduling events and planning travel. The Administrative Assistant provides a high level of administrative support through coordination, communication, critical thinking, teamwork, and the office management, to promote the mission and goals of the institution.This is a grant funded position. Employment is contigent upon availablity of funding.

Responsibilities

• Answers the telephone, screens, and route calls or takes message
• Greet and respond to in-person, phone, and email inquiries; assists faculty, staff, students and visitors
• Compiles correspondence and reports as requested
• Assists in department payroll
• Processes procurement statements
• Prepares and/or processes purchase orders
• Performs inventory and property management to ensure supply needs are met
• Establishes and maintains filing system
• Maintains department schedule by maintain calendars for CIE, Dean, and VP
• Arranging meetings, conferences, teleconferences, and travel
• Manage incoming and outgoing correspondence; assist in office management
• Assists supervisor with coordination of programs, activities, and events
• Utilizes Banner or the most current system to generate necessary reports
• Conduct research and prepare complex documents; organize files, handle information requests
• May be required to perform job related duties other than those specifically delineated in this position

Required Qualifications

• High School Diploma or GED equivalent
• One (1) year of experience in a related field
• Advanced skills in Microsoft Office Suite
• Excellent customer service and interpersonal skills

Preferred Qualifications

• Bachelor's Degree

Apply Before Date

For best consideratin apply by August 18, 2022. The position is Open Until Filled.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=246064&PostingSeq=1







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