Facilities Operations Coordinator - 23849 University Staff

Description
In coordination with the Manager of Facility Operations and Auxiliary Shared Services, the Program Coordinator of Facility Operations provides leadership, development, evaluation, and expertise in facility management and maintenance of the day-to-day operations for the University of Colorado Colorado Springs (UCCS) Campus Recreation Department. These operations include staffing, enforcement of departmental and University policies & standards, creating an inclusive environment, appropriately managing patron conflicts, facility risk management, and coordination of space between informal recreation and reserved events. Typical work day is 8 AM to 5 PM M-F with required work on occasional weekends managing events throughout the year. Serves as a primary responder regarding facility issues during early mornings, evenings, and weekends as necessary. No vacation permitted the week prior to and first week of each fall and spring semester.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.



Job Duties:

Program Area Management:

Manage and maintain all department facility use schedules and calendars including periodic review and updating of facility reservation procedures, rules, processes, logistics, and fee schedules

Manage access to Campus Recreation facilities for internal and external groups including Conference and Events Services, Intercollegiate Athletics, ROTC, Health Sciences, Sports Management, Family Development Center, Admissions, and additional groups to create cooperative scheduling procedures and accommodations

Coordinate facility set up process by communicating with user groups to ensure proper layout and set up of spaces

Ensure pre and post event quality condition of equipment and supplies, and event cleanup

Distribute facility use satisfaction surveys to inform necessary change

Assist program areas with logistics to best facilitate programming and activities through space allocation, set-ups, and signage

Oversee daily operations of the Gallogly Recreation and Wellness Center fitness center; conduct inspections and risk management assessments, develop and implement sanitary cleaning systems, and oversee maintenance and repair needs in coordination with auxiliary shared services

Manage the inventory and use of informal recreation supplies

Coordinate with UCCS Facilities and Outdoor Services on outdoor athletic field turf management programs and systems as it relates to Alpine Field

Serve as a department liaison to campus staff, faculty, students, facilities, risk management, contractors, and key community stakeholders for the development of an integrated and sustainable campus trails system

Serve as the lead ex-officio department member of the Recreational Trails Advisory Committee assisting with meeting organization, planning, agendas, and related support materials

Assist in the management of trail planning, design, and construction processes in accordance with the Recreational Trails Micro Master Plan

Administrative Duties:

Coordinate department facilities tour requests

Assist with the management of a variety of systems including security cameras, lightning detection, Fusion/University scheduling software, lighting controls, and PA system

Manage iPad/tablet and 2-way radio training, maintenance, and distribution for department

Responsible for data collection and reporting of assigned areas

Interface with local and regional land managers to coordinate trails and open space connections and planning efforts

Maintain a current GPS database of all trail maps, trails use (counts) and maintenance log

Maintain, inventory, and purchase tools and materials for trails projects

Identify, procure, and coordinate the installation of educational, directional, and interpretive trails system signage

Attend professional development conferences, workshops, seminars, and advocate for professional development throughout the department

Participate in the development of ideas and suggestions for program, facility, and service improvements

Position is required to attend Campus Recreation classes and/or programs and use various facilities and equipment periodically to ensure that they are meeting or exceeding department and industry standards and risk management guidelines

Personnel Management and Student Development:

Lead fitness center monitors in training and education on how to properly utilize all fitness center equipment and associated engagement with student and community users

Lead trails maintenance monitors in training and education on how to properly utilize all trails maintenance tools and equipment and associated engagement with trail users

Develop work plans and schedules in accordance with established unit, program objectives and funding limitations

Complete annual evaluations, training, and appropriate coaching sessions throughout evaluation period for employees supervised

Utilizing learning outcomes and a growth mindset approach

Prepare, review, and submit hiring documents and manage proper payroll records and procedures

Fiscal and Resource Management:

Track use of cardio and strength equipment and make recommendations for department equipment replacement plan

Support Manager of Facility Operations in facility operations budgeting process by providing data on equipment use, payroll schedules, and supply needs

Identify and establish future trail project priorities based on trail conditions, campus needs, and budget resources

Identify and seek grants to further develop campus trail system

Assist in trails system budget development and manage a $50,000+ trails system budget

Coordinate contracted facility operations services and supplies with Auxiliary Shared Services

Facility and Risk Management:

Serve on the department risk management committee and present facility operations training content and risk management tabletop discussions during professional staff and student employee development conferences/trainings/meetings

Assist in the training, updates, and evaluation of the department Emergency Action Plan (EAP) as it relates to facility operations

Initiate facility maintenance work orders with Auxiliary Shared Services; monitor and track work and billing of associated work orders

Manage fitness center cardio and strength equipment preventative maintenance plans and inspections

Collaborate with Sports and Youth Program staff members on decisions related to healthy and safe playing conditions at outdoor recreation facilities

Inspect trails system and identify areas in need of work, improvement, closure, restoration, or rerouting

Promotions and Marketing:

Coordinate with Manager of Membership & Communications on the promotion and marketing of informal recreation affinity groups

Administer and communicate available trails system educational, interpretive, practicum, and volunteer opportunities to the UCCS and greater community

Recommend marketing and promotional campaigns and media forums to advertise facility operations-based programs, services, and special events

Other Duties:

Collaborate and assist with other divisional and departmental planning, policy development, implementation, evaluation, and special events as assigned

Serve on assigned departmental and University committees

Perform other duties as assigned that support the mission, vision and core values of Campus Recreation and the Division of Student Affairs

Job Competencies:

Proficient with Microsoft Office programs and the ability to adapt to learning in-house systems of management/logistics/and robust daily operations of recreation facilities

Possess strong leadership, oral and written communication skills, conflict resolution skills, as well as supervisory and training skills

Team-oriented, self-directed individual with effective interpersonal and organizational skills

Detail oriented

Ability to multi-task and thrive in a fast-paced environment, working across an organization's many functional areas

Passion for planning, implementing and evaluating recreational facilities, and risk management

Current trends in campus recreation related to student run facilities grounded in student development theory

Budget planning and management

Knowledge regarding trail construction and maintenance techniques

Knowledge of synthetic turf management

Demonstrated experience in facility management and informal recreation programming

Knowledge or experience in event management including scheduling, logistical management, and customer service

Demonstrated integrity, ethics, and commitment to equity, diversity and inclusion principles and experience serving diverse student populations and campus constituents

Commitment to promoting healthy and active lifestyles

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $45,485 - $52,087

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck. Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

This position is dependent on the availability of auxiliary revenues funding.

Tentative Search Timeline:

The potential dates for interviews with the search committee will be the week of 12/15/2021.

The potential dates for interviews with the supervisor and appointing authority will be the week of 1/4/2022.

The potential employee start date is 2/1/2022.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.


Qualifications
Minimum Requirements:

Bachelor's degree in a field appropriate to the area of assignment AND 3 years of demonstrated experience in recreation facility operations/management; OR, 2 years of post-secondary education, vocational degree, or formal training, and a minimum of 5 years of demonstrated experience in recreation facility operations/management

2 years of experience in recreation facility management of large, high traffic environments (120,000+ annual visitations)

Demonstrated experience in maintaining outdoor recreational spaces, including but not limited to trails, recreation fields, and hard surface multi-use courts

Current CPR/AED/First Aid certification or ability to obtain certification within 3 months of start date

Preferred Qualifications::

5+ years of facilities operations experience in Recreation and Parks

Professional Trail Builders Association experience/certifications

Instructor Trainer for First Aid, CPR, AED

Synthetic Turf Management Professional Learning Unit

Facilities Management Certificate

Demonstrated professional involvement with organizations such as NIRSA, NRPA, NASPA, AORE, CPRA, or ACPA or related field



Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to move. Tasks may involve looking at computer screen continuously for long periods of time. Occasionally required: stooping, reaching, handling, fingering, feeling, crouching, far acuity, near acuity, and depth perception. Talking and hearing within normal range. Tasting and smelling occasionally required. The employee must occasionally lift and/or move up to 50 pounds.
Special Instructions to Applicants: Applications submitted by 12/7/2021 will receive full consideration. Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 23849). Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. Unofficial transcripts. 4. List additional required application documents here. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Facilities/Labor,Trades & Crafts

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40334 - VCSA-AUX-RECREATION

Schedule: Full-time

Posting Date: Nov 23, 2021

Unposting Date: Ongoing Posting Contact Name: Katie Smith Posting Contact Email: kgordon4@uccs.edu Position Number: 00757507





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