Description
Reporting directly to and in close collaboration with the Dean and Vice Provost for the Arts, the Director of Administrative Operations & Projects provides high-level administrative counsel and leadership management for the Office of the Dean and Vice Provost for the Arts and the Center for the Performing and Cinematic Arts (CPCA). This position is responsible for managing the daily activities of the Office of the Dean and Vice Provost and provides counsel and indirect supervision of the staff and administration of the Center for the Performing and Cinematic Arts, representing the will and mission of the Dean and Vice Provost for the Arts in personnel and policy matters and managing various complex projects/aspects on behalf of this office.

Serving as a member of the Dean’s senior leadership team, the Director of Administrative Operations & Projects attends meetings of the Dean’s senior staff; participates, contributes and provides the staff with strategic status reports including completion projections for ongoing strategic projects. Provides necessary leadership to advance projects, confers and collaborates with senior leadership of the various University constituencies independently with minimal direction. Manages faculty reporting and sensitive/confidential data, review/refinement/implementation of policies and procedures, strategic planning coordination/oversight of various CPCA events.  Visits guest engagements, explores, and initiates necessary training, and interacts with high-level donors, producing presentations, etc.

Provides oversight, management, direct and indirect supervision of CPCA staff; directs and develops internal and external relationships within the Dean’s office, departments, faculty, staff, students, donors, special guests, etc.; directly engages with all levels within Temple University and speaks on behalf of the Dean and Vice Provost as needed. Acts as the liaison and key topical advisor between the Dean’s offices and departments on work progress, goals, and strategic plans as needed. All functions performed in this position are of sensitive and confidential in nature and must be managed appropriately. 

Directs ongoing and special projects in support of the Dean’s initiatives, mission, and strategic plans. Develops programs and systems to manage the Dean’s daily activities, plans and manages scheduling and supports various events and meetings, organizes, and manages committees, and interacts with high-level donors. Manages the Dean’s office calendar and ensure all necessary information is current, manages guest coordination and necessary travel arrangement and support on behalf of the Dean. Provides faculty, staff and student support and oversight as needed, serves as point person on faculty searches, promotion and tenure support/submission, graduations, and award ceremonies, etc. Performs other duties as assigned.

Required Education and Experience:
Bachelor's degree and five years of relevant senior level administrative professional experience with program/project planning and oversight and/or significant staff management responsibility for team collaboration. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
*Must possess excellent writing and analytical skills
*Highly task, detail and objective oriented
*Excellent interpersonal and organizational skills
*Demonstrated ability to assess situations and make independent decisions as needed.
*Demonstrated ability to protect confidential materials, discussions, projects as related to the Dean’s office and/or CPCA.
*Strong leadership and management skills. 
*Demonstrated ability to manage multiple projects and keen management skills (including planning, negotiation, and communication skills)
*Knowledge of applicable professional management, administrative and financial principles, and techniques. 
*A commitment to advancing the CPCA's core values of diversity, equity, inclusion, access, and belonging.
*Demonstrated knowledge of all applicable computer software.
*Must demonstrate an understanding of budgets, expense, and reconciliation of projects

Preferred
*Master’s degree. 

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved.  For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

 

 

Primary Location: Pennsylvania-Philadelphia-Main Campus-Rock Hall
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular