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Accountant Senior

West Virginia School of Osteopathic Medicine
Lewisburg, WV

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Job Details

Position Title:

Accountant Senior


Finance and Facilities

Scheduled Hours Per Week:

37.5 hours

FLSA Status:


Job Description Summary:

Under the supervision of the Director of Payment Services and Travel, this position is responsible for the Accounts Payable department as well as supporting the Purchasing office with day to day to duties as necessary in the Office of Business Affairs at the West Virginia School of Osteopathic Medicine (WVSOM). The primary duties of this position involve the processing of accounts payable information, pcard transactions, and other fiscal related transactions for the department and WVSOM, as well as to serve as an informational resource for departments within the institution. This position reports directly to the Director of Payment Services and Travel.

This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.

Minimum Education:


Required Licenses/Certification:

Successful candidate will have an earned Bachelor’s Degree in Business, Accounting, or related field. A combination of recent and relevant education and experience may also be considered for this position.

Skills Required:

  • Accounting Experience including Maintaining and Reconciling Accounts; Two years
  • Computer Software Experience, including MS Office Suite and databases; Two years
  • Customer Service Experience: Two years ears up to three years

  • General knowledge of general accounting principles and practices.
  • Ability to learn and to apply effectively the policies, procedures and guidelines affecting the department. The ability to maintain confidentiality with records as this position handles sensitive and confidential information regarding students and alumni.
  • Proficient with Microsoft software including Excel, Outlook, and Word.
  • Experience with ERP software applications, or equivalent and ability to use these systems. Banner and wvOasis experience desired.
  • Ability to communicate with tact and diplomacy to internal and external customers utilizing excellent verbal and written skills.
  • Ability to work independently and organize information.
  • Ability to coordinate and prioritize many different administrative tasks, determine relative importance of each, set deadlines, and complete projects in a timely manner.
  • Ability to perform financial calculations and prepare annual reports.

Duties and Responsibilities:

Accounts Payable Duties

  • Interacts with and responds to internal and external constituents with routine questions or problems related to accounts payable bringing complex issues to the Director of Payment Services and Travel
  • Ensures transactions are administratively compliant with institutional policies using established guidelines and processes.
  • Uses Banner and wvOasis to process, code, and post routine accounting transactions such as travel reimbursements, invoices, check requests, pcard charges, etc.
  • Receives, audits, and researches pcard transactions based on the department budget and pcard limits. Researches rejected charges due to budget errors.
  • Processes, codes, and enters invoices and receipts for Accounts Payable transactions. Reviews A/P transactions for accuracy, contractual compliance (if applicable), and proper documentation; researches lost payments.
  • Audits all reconciled pcard transactions (750+) in wvOASIS in preparation for the Director of Payment Services and Travel to complete the final audit each month so the monthly statement may be paid before the deadline; this would include making sure all documentation meets the State Auditor’s requirements and WVSOM purchasing policies
  • Assists in maintaining the functional operation of all interfaces between Banner & OASIS
  • Assist in providing support to other purchasing department staff and employees on proper procedures and information on vendors, invoice requirements, contractual agreement requirements, p-card rules and regulations for purchases compared to requirement to be processed by invoice through the state auditor’s office. This position answers questions references the requirements for necessary documentation. Provides hands-on assistance in OASIS for other purchasing staff in completion of purchase order documents encumbering funds.
  • Assists in providing information to grant managers of accounts payable policies
  • Assists in updating procedures and SOPS for the department
  • Audits, verifies, and processes travel expense reports, state contract agreements, and institutional rules/policies to ensure compliance and accurate travel reimbursement processing.
  • Finds and researches inconsistencies in transactions and contacts employees for additional information. May review discrepancies from reports generated by the appropriate financial system.
  • Performs other job-related duties as assigned.

Duties and Responsibilities:

Purchasing Department Duties

  • Provide general administrative support for the office including organizing files, scheduling of meetings, assist with compiling bid and contract documents, etc. as necessary
  • Perform various data entry into Banner/Oasis, and ensures that they reconcile, this includes changing spending unit managers and securities within the system
  • Scan purchasing documents into scanning system in accordance and upload and/or retrieve documents within the scanning system
  • Train employees on Banner Self-Service Requisition process
  • Assists in updating procedures and SOPS
  • Communicate the purpose and objectives of the purchasing office through interaction with faculty and staff
  • Provide support with year-end closing of financials
  • Assist employees with issues and/or concerns that they may have with the data entry of their requisitions and other pertinent issues with requisitions
  • Prepare purchase orders, correspondence and reports
  • Create, change (increase/decrease), and close Purchase orders once they are approved
  • Distribute purchase orders, scan and maintain vendor purchase orders
  • Create a GAE in OASIS for purchases over $50,000
  • Maintenance of the W-9 forms, assist vendors in the registration process which includes completing the W-9
  • Train employees on how to complete W-9’s and ensure that they are submitted correctly. This position also assists the purchasing associate in entering W-9’s into wvOasis and works with the Oasis office to make any corrections or changes
  • Assists with 1099 processing and corrections as needed
  • Maintains the exemption certificates
  • Attends needed developmental trainings when they are offered.
  • Other duties as assigned or directed.

Open Until Filled:


Special Instructions:

WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Tiffany Burns at [email protected]

Quick Link to Posting:


The mission of the West Virginia School of Osteopathic Medicine (WVSOM) is to educate students from diverse backgrounds as lifelong learners in osteopathic medicine and complementary health related programs; to advance scientific knowledge through academic, clinical and basic science research; and to promote patient-centered, evidence based medicine.

WVSOM is dedicated to serve, first and foremost, the state of West Virginia and the special health care needs of its residents, emphasizing primary care in rural areas.

Because of our outstanding medical education programs. Because of our latest high-tech learning tools. Because WVSOM has a sense of community togetherness and family feeling.

Reason #1: The feel of a small school with a national reputation
Our legacy of excellence has earned WVSOM national recognition for many years as a leader in the nation for family medicine, primary care and rural medicine by the highly regarded U.S. News & World Report. With a passion for providing the best osteopathic medical education, WVSOM fosters the development of caring and compassionate physicians.  WVSOM has also been named by The Chronicle of Higher Education in “Great Colleges to Work For.”

Reason #2: Education is our top priority
At WVSOM, our faculty is dedicated to our principal mission: educating osteopathic students in all areas of medicine. Because we are a free standing program—not part of a larger university—our faculty of nationally and internationally recognized PhDs, DOs and MDs are free to focus on the education of our students. Their passion for teaching and commitment to lifelong learning are the hallmarks of a WVSOM medical education.

Reason #3: Preparing students for primary care and all other specialties
WVSOM is leading the charge to elevate community-based services to a more prominent position in our nation’s health care system. With the firm medical education that we provide, students are well prepared to succeed in any field of medicine they choose to pursue.

Reason #4: Curriculum to maximize learning style
WVSOM presents a 21st century, clinically integrated approach to medical education. In the first two years, students are exposed to a variety of learning modes, including small group case presentations, lectures and laboratory experiences, and interaction with standardized patients and robots. Students learn a variety of clinical skills, and have early clinical encounters with real patients. All of these curricular activities integrate the basic sciences and their application to the patient. During years three and four, through the Statewide Campus System, students spend time in physician offices and hospitals, honing their skills with actual patients.

Reason #5: Our professors
Students at WVSOM have unprecedented access to consult with professors on an individual basis beyond the classroom setting. Open office hours, combined with the fact that most faculty members live in close proximity to campus, ensure that instructors are not just available, but eager to address questions or concerns one-on-one. Teaching is our primary objective, and we understand that learning often happens outside of classroom time.

Reason #6: A holistic approach to healing and emphasis on preventive medicine
The osteopathic philosophy of medicine provides everything students need to become a fully competent, practicing physician with a more holistic approach to the patient. While osteopathic physicians practice traditional medicine and surgery, they also focus on preventive medicine and ways to attain and maintain wellness. An osteopathic medical education provides training in OMM (Osteopathic Manipulative Medicine), a practice where physicians use their hands as another tool to diagnose and treat injury and illness.

Reason #7: Leading edge technology
WVSOM is on the forefront of innovation, providing a cutting-edge medical education. For first and second year students, wireless Internet service envelops the entire campus, ensuring 24/7 access to research sources, classroom materials and a global communications network. Each first year student receives a new, fully programmed laptop computer to utilize during their four years of study. During third and fourth year off-site rotations, students can gain access to testing, grading and evaluation forms, required reading lists and other instructional materials via WVSOM’s secure student portal.

More traditional research needs can be fulfilled in WVSOM’s modern library facility. Consisting of over 33,000 items, the library features current books, literature, scientific journals and access to over 8,000 full-text e-journals. Of special note is the osteopathic history collection and a unique index of over 23,000 osteopathic articles. The library also provides comfortable space for individual and group study with computer workstations, AV study rooms and individual cubicles.

Reason #8: Human patient simulators (robots) put real-life scenarios in students' hands
Students at WVSOM utilize human patient simulators to confront and treat real-world patient situations in a safe, controlled clinical training environment. These full-size, interactive, computerized mannequins can provide real-life simulations of more than 80 medical conditions, allowing for many different kinds of training scenarios.

With their life-like exterior and hi-tech internal components, WVSOM’s  patient simulators provide an incredibly realistic training experience for students.

With the robots, failure does not mean a bad grade; failure means a patient dies. This visceral experience enhances the learning experience and makes a lasting impression.

Reason #9: World-class anatomy lab offers hands-on learning environment
The study of human anatomy is a core component of the nationally recognized osteopathic medical education program at WVSOM. Our advanced anatomy lab features state-of-the-art equipment and ventilation systems, along with a multipurpose anatomy demonstration room to enhance the learning experience. This tactile learning environment offers a level of hands-on exposure to the human anatomy in a sterile and controlled environment that no simulator or model can provide.

Reason #10: Standardized patients training
In the medical field, effectively communicating with the patient is critical to acquiring complete medical histories, performing thorough physical exams and accurately diagnosing and treating the whole patient. In a simulated and controlled environment, actors portray patients with a specific set of medical issues and symptoms. Students must complete a comprehensive physical examination on the patient. This experience provides an invaluable opportunity to practice interview skills and develop a compassionate bedside manner.

Find Us
400 Lee Street North
United States
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