*Part-Time Secretary, Grade BSchool/Division:College of Liberal Arts and SciencesOffice:Department of Global Studies and GeographyFull-Time or Part-Time:Part-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Hofstra University is an equal opportunity employer committed to fostering diversity in its faculty, administrative staff and student body. We especially encourage women, people of color, members of the LGBTQ+ community, veterans and people with disabilities to apply.Description:Reporting to the Chairperson for the Department of Global Studies and Geography, the Part-Time Secretary provides clerical support to the Department Chair and faculty members.

Responsibilities include, but are not limited to:
•Provides support for academic routines of the department, including but not limited to: submit workflow requests for class schedules, work with Academic Scheduling on room assignment issues, ensure sufficient quantities of supplies and teaching materials, and field inquiries in person, by email, and by phone.
•Makes student advisement appointments using Outlook calendar.
•Coordinates mass mailings using Mail merge functions in Microsoft Office.
•Coordinates with the Office of Student Employment regarding permits/paperwork, reviews and submits eTime for approval, and monitors hours/wages to stay within budget.
•Facilitates departmental events for students and faculty at the discretion of the Chair.
•Completes all necessary forms as required by the Dean’s Office.
•Provides support for periodic programs, i.e., Peer Teacher recruitment and administration; applications for European Odyssey; Inaba Scholarship process; Departmental Honors Thesis; Gamma Theta Upsilon induction ceremony, etc.
•Works with Information Technology and Physical Plant departments to ensure the physical space and equipment needs of the department are fulfilled.
•Maintains inventory and logbook of departmental property including: camera, projector, slide scanner, handheld GPS devices, etc.
•Maintains and updates all department records/spreadsheets, major and minor list, and alumni information.
•Updates department web page information via Webwork at the discretion of the Chair.
•Utilizes social media, including Twitter, Facebook and LinkedIn to publicize department events.
•May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Thursday from 9am to 2pm.

*Subject to bumpingQualifications:•Prior office experience required.
•Excellent interpersonal and communication skills.
•Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Pro.

Preferred Qualifications:
•Knowledge of Cascade.
•Experience with social media platforms.Application Instructions:Qualified applicants may submit resumes via email to:

Careers@hofstra.edu

Please include “Part-Time Secretary/Job#896732-22” in the subject line.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 08/04/2022Posting Number: 896732-22