Category:: Education
Subscribe::
Department:: Student Engagement
Locations:: Newport, RI
Posted:: Aug 4, 2022
Closes:: Open Until Filled
Type:: Part-time Non-Exempt
Position ID:: 151387

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:
The Student Engagement Administrative Assistant will execute the day-to-day operations for the Office of Student Engagement and First Year Experience program, including budgetary management, routine office and clerical support, and processing activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with the hiring, training, supervision, and evaluation of student staff
• Maintain inventory of the Office of Student Engagement, eSports, Orientation, First Year Experience and LGBTQ+ center supplies and equipment as deem necessary
• Schedule events and meetings in R25 scheduling system. Assess event needs and coordinate facilities, catering and security requests as required. Maintain records of all requests.
• Assist with the organization and maintenance of programming resources
• Process student organization procurement card requests. Schedule card usage, record spending, and disseminate paperwork as needed to appropriate offices
• Establish a process for management and approval of the Office of Student Engagement & First Year Experience check requests, credit card requests, transactions, and purchase orders for events and programs.
• Support budget request process for both departments. Create end of year budget reports.
• Assist in office-wide assessments efforts of student engagement learning outcomes
• Attend weekly operations meeting on behalf of the Office of Student Engagement & First Year Experience
• Serve on planning committees for orientation and first year experience programs as requested
• Perform other duties as assigned by the Directors of Student Engagement & First Year Experience

OTHER DUTIES AND RESPONSIBILITIES:
Performs other duties as may be assigned by the Directors of Student Engagement and First Year Experience.

LICENSES, TOOLS, AND EQUIPMENT:
Valid driver's license required.

ENVIRONMENTAL CONDITIONS:
The incumbent is not subject to adverse environmental conditions.

Requirements:

Bachelor's degree required; Experience working in a higher education setting preferred. Experience working with students, staff, and faculty that identify as LGTBQ+ and allies. Ability to plan, implement and evaluate student activity programs. Ability to apply budgetary and fiscal planning techniques within financial constraints. Strong record of productive and collaborative working relationships required. Ability to support and identify the needs of diverse populations. Strong oral and written communication skills. Sound organizational skills with attention to detail.

Additional Information:

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: www.salve.edu