Support Staff

Paraprofessional Cataloger

Part Time

Dean of the Faculty

Library - Metadata & Cataloging

The Metadata and Cataloging Department produces the technical and descriptive metadata needed to provide intellectual and physical access to the Colgate Libraries’ information resources and collections. The department provides prompt access to newly acquired materials in all formats, and enhances access to existing collections based on local and national cataloging standards.

Cataloging/Metadata Creation and Maintenance

• Copy catalog books and other library resources in all formats, subjects and languages using OCLC and the Colgate Libraries’ integrated library system. This includes batch loading of various electronic sources such as e-books or streaming videos.
• Perform regular maintenance on bibliographic records individually or in batches. This may include work on upgrading records to national and local standards, classification numbers, name and subject headings, physical locations, or reconciling records between different databases such as the catalog and LASR or OCLC.
• Creation and maintenance of non-MARC metadata for Colgate’s historical collections and institutional repository in Islandora.
• Resolve bibliographic record-related reports generated within the department or by external vendors.

• Creation, maintenance, and batch loading of authority records in the Colgate catalog.
• Resolve authority record-related reports generated within the department or by external vendors.

• Cross-train in all duties with other members of the department.
• Provide regular statistical reports of monthly work to Head of Metadata and Cataloging.
• Work on other special projects as assigned.
• Attend meetings and professional development opportunities as directed or available

Customer Service

Demonstrated ability to:

• Display empathy and patience with others
• Provide excellent service based on fairness and consistency.

Policy Administration

Demonstrated ability to:

• Consistently enforce library policies applicable to the scope of work.
• Explain library policies to users within and outside Colgate.
• Maintain regular communication with the supervisor.
• Produce and maintain statistical data and reports in support of departmental needs.

Software

Demonstrated ability to:

• Effectively use OCLC and Colgate libraries’ online catalog to edit, create, and maintain bibliographic, authority, and item records
• Effectively use computer software for word processing and spreadsheets
• Effectively use MarcEdit to manipulate records provided by vendors

Vendor Management

Demonstrated ability to work effectively with vendors regarding orders, claims and billing.

Job-specific Procedures

Demonstrated ability to

• Work independently to meet departmental goals.
• Maintain the consistency and accuracy of the online catalog.
• Determine fullness and quality of records and accurately supply data as needed to meet national and local standards.
• Create non-MARC metadata for historic digital collections and institutional repository.
• As need arises, learn and apply new skills or knowledge relating to work specific to the department, division and function.
• Maintain confidentiality of information found in order, circulation, and patron records.

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

• Experience using basic computer functions (especially Microsoft Office and Google Suite).
• Accuracy in work, including the ability to recognize and correct errors found in the course of performing other tasks.
• An attention to detail.
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.

• Experience with cataloging.
• Experience with an integrated library system. Knowledge of MARC formats.
• Reading knowledge of at least one language other than English.

A minimum of an Associate’s degree is required, or an equivalent combination of education and library experience.

Must be able to lift 30-50 pounds, push and pull carts, bend, stoop, and reach.

Responsible for following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor. Responsible for immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Colgate bargaining unit employees must apply by August 12, 2022 to be considered.

This position is covered by a collective bargaining agreement between Local 200United SEIU for the Libraries, Mail Services and IT Technicians.

2022S105Posting

No

Weekdays; 30 hours/week

08/04/2022

Yes

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.