Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Program Coordinator in the Department of Electrical and Computer Engineering (ECE) will plan, coordinate, and administer activities related to the ECE Graduate Program, generally focused on the PhD Engineering programs. The Program Coordinator also develops, coordinates, and advises on practices and procedures related to the overall ECE Graduate program, including support for the Master’s program. Work Performed:
Act as a point of contact for all graduate students and supports processes that involve faculty feedback, Graduate School deadlines/requirements, and ECE committee action items and notes. Acquire contact information and maintain the ECE student electronic listserv and other departmental communication tools. Disseminate departmental information to students to ensure they are informed of Duke, Pratt, ECE, and other opportunities. Plan and coordinate ECE student activities, such PhD student recruitment visits, including invitations, travel arrangements, accommodations, meetings with faculty and students, social activities while visiting, and reimbursements. Other event planning includes student appreciation, orientation, and fall and winter social events. Support ECE program coordinators with admission tasks, including application review. Provide requested annual admissions, graduation, and other student records reports for the ECE Department, the Pratt School of Engineering, and the Graduate School. Maintain the online ECE Graduate Program resources available to students for information on departmental policies and procedures. Monitor the general ECE Department website; make suggestions for updates and improvements when necessary. Work with graduate students to organize departmental service activities and social functions, as well as annual Graduate Student Retreat/Workshop. Work with the DGS Team on special projects. Assist Graduate Program Coordinators with the following: Committee forms, Graduate faculty termination nominations, internship processing, uploading reappointment letters, Graduate School REdCap reports, REUs, SACS reports, budget reconciliation, recruiting report for Graduate School, and progress follow up and reminders. Oversee summer Research Experience for Undergraduates, IIT Exchange programs, or any other summer program organization. This would involve taking care of student needs such as housing, dining, Duke Cards, social events, and other general needs for these programs. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of responsibilities, duties and skills required for the position. Prefer experience and/or interest in working with students studying on international F-1 visa.Minimum Qualifications
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
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