Specialist (Special Projects), University Events
- Employer
- University of Rhode Island
- Location
- Kingston, RI
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
SF01383
Job Title:Specialist (Special Projects), University Events
Position Number:109569
FTE:1.00
FLSA:Exempt
Position Type:Professional Staff
Union:PSA/NEA - Professional Staff Assoc
Pay Grade Level:10
Pay Grade Range:$54,401 - $82,162
Status :Calendar Year, Full-time, Permanent
Department:Office of the President
Contact(s):Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Kingston
Grant Funded:No
Job Description Summary:BASIC FUNCTION:
Handle all fiscal duties related to University Events, Commencement, and other assigned events. Ensure resources are supplied for staff to successfully perform and reach strategic goals. Benchmark research and compile information and data to prepare reports for the Director of University Events. Under the direction of the Director of University Events, assist with planning and executing high quality University-wide events, protocol events and other programs assigned by the Office of the President that serve to enhance the University’s image among its primary external stakeholders. Uphold the University’s standards of excellence and protocols. Provide a full spectrum of services including event planning, management, and consultation. Recruit, train, and supervise student staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee all fiscal transactions for University Events, Commencement, and other assigned projects. Prepare yearly detailed financial reports summarizing the expenses.
Assist the Director in special projects for Commencement Weekend activities, including: event logistics, arranging internal and external services, marketing, and committee meetings.
Plan, coordinate, and implement high quality University-wide events, protocol events and other programs that serve to enhance the University’s image among its primary external stakeholders. These events may include, by are not limited to, new building dedications, groundbreakings, President’s House events, President’s Suite events, major university anniversaries, Board of Trustees meetings, Commencement Weekend, visiting dignitary events, and other events/programs assigned by the Office of the President.
As assigned by the Director, provide exceptional varied levels of services to the campus community by liaising with other offices and committees, producing entire events, and providing consultation advice.
Identify goals and objectives for all assigned events and programs, while collaborating with departments on campus to carry out the mission of the Office of University Events and vision of the President.
Directly supervise all aspects of assigned events and programs, including catering, audiovisual needs, public safety, parking, travel arrangements, vendors/service providers, transportation, speaking programs, and marketing.
Serve as liaison for event planning committees to internal and external parties including university colleagues, key stakeholders, dignitaries, visiting scholars, elected officials, vendors, and others.
Initiate meetings with clients, stakeholders, and committees to strategize and define event, program, and fundraising objectives including, but not limited to, budget, program messaging, logistics, target audience, and speaking programs.
As assigned by the Director, serve as an active member on University committees and represent University Events at various events, conferences, and trainings.
Collaborate with key internal and external stakeholders for strategic planning and management, including the URI Foundation team to maximize the development element and donor experience.
Develop and implement event marketing strategies and partner with Marketing & Communications and Publications to market programs through electronic, web, social media, and print production. Build and manage targeted invitation lists for each event and program.
Hire, train, and supervise student staff. Under the direction of the Director, post position openings, create workforce schedule, monitor, and record student hours, and provide training.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers, word processing, database management and spreadsheet software. Microsoft Office. PeopleSoft. WordPress.
REQUIRED:
1. Bachelor’s degree.
2. Minimum of two years of budget management and processing fiscal transactions.
3. Minimum of two years of professional event planning experience.
4. Demonstrated experience planning, organizing, and implementing simultaneous small and large-scale, multi-faced events and programs.
5. Demonstrated experience creating marketing strategies (including electronic, print, and social media).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated ability to build collaborative relationships with colleagues, alumni, volunteers and constituents.
9. Demonstrated ability to works collaboratively as part of a team in a fast-paced environment.
10. Demonstrated attention to detail.
11. Demonstrated experience with Microsoft Office applications (Word, Excel, and PowerPoint).
12. Demonstrated ability to maintain confidentiality.
13. Demonstrated ability to work with diverse groups/populations.
PREFERRED:
1. Bachelor’s degree in communications, public relations, marketing, business, or related field.
2. Demonstrated ability to represent the University with both internal and external stakeholders.
3. Demonstrated experience planning higher education or non-profit organization special events.
4. Demonstrated experience with securing vendors through state bidding process.
5. Demonstrated experience with PeopleSoft or similar platform.
_______________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
This position is not substantially exposed to adverse environmental conditions.
Posting Date:08/03/2022
Closing Date:08/17/2022
Special Instructions to Applicants:Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Organization
The University of Rhode Island
Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.
Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.
Motivated students, engaged faculty
Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.
Four campuses, one community
URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.
Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.
Expertise on demand
The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry
- Telephone
- 401-874-1000
- Location
-
80 Lower College Road
North Kingston
Rhode Island
02881
US
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert