University Program Assoc-Journey

400407

All Candidates

No

https://www.easternahec.net/

EASTERN AHEC ADMINISTRATION

Health Sciences

10300 University Program Assoc

2 - Journey

10300 University Program Assoc

1

.50

Part Time

$15,600 - $22,109

$18,000-$22,000

GN07

M-F

8-12

Greenville

Staff - Office/Clerical

Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University (ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to meet the state’s health and health workforce needs by providing educational programs in partnership with academic institutions, health care agencies, and other organizations committed to improving the health of the people of NC. AHEC educational programs and information services are targeted toward:Improving the distribution and retention of health care providers, with a special emphasis on primary care and prevention;Increasing the representation of minorities and disadvantaged populations in all health disciplines;Enhancing the quality of care and improving health care outcomes;Addressing the health care needs of underserved communities and populations.Eastern AHEC functions in close collaboration with East Carolina University, and with the other NC University programs in Nursing, Allied Health, Public Health, Medicine and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Mental Health Education provides services to the five Area L counties as well as the 23 counties in our region.The administrative structure of Eastern AHEC consists of an Executive Director and a Chief Administrative Officer. In addition to the administrative leaders, EAHEC has Directors for the following departments: Continuing Medical, Dental, and Pharmacy Education, Educational Support Services, Elizabeth City Office, Fiscal Services, Information & Technology Services, Library Services, Mental Health Education, Nursing and Allied Health Education, Pharmacy Education, Practice Support Center, Public Health & Student Services

Communication – Verbal: 30% This position has a significant amount of external public contact with health professionals statewide and nationally. Public contact is made through correspondence via mail, telephone, attending educational programs to control registration, and advising and directing the public who enter our agency.
Information/Record Administration: 30% Records and forms maintained and processed by this position include: Professional Credit Application, Travel Reimbursement, Honoraria, Attendance List, Evaluation Summary, Faculty Data Form, Documentation.
Communication – Written: 20% This position composes, writes, and drafts various kinds of documents which include: Creates, formats, and distributes directive memos for the assistant director following Eastern AHEC administrative policies and procedures; Creates computer documents and develops format to meet the needs of the department; Uses medical terminology to edit educational material received from faculty including proofreading for spelling, punctuation, grammar, and rewrite if necessary; Drafts electronic marketing materials for marketing; Drafts vendor and speaker agreements; Generates reports as required by department, NCAHEC or accreditation bodies
Office Technology: 10% The person in this position uses standard office equipment: personal computer or laptop computer and printers, and telephone. Other equipment such as copier, fax, and postage meter will be used approximately 10% of the day. Software used includes Word, Access, Excel, PowerPoint, Explorer, and Outlook. Skilled data entry is necessary to ensure that accurate data is entered into the AHEC statewide registration system (Computerized Administrative System for Continuing Education or CASCE).Computers are used for most of all written communication and documentation. Written materials may include letters, memos, reports, brochures, PowerPoint slides, and data entry. This person will assist in the development of office procedures and will have significant input into the format of templates and queries for reports. This person will then generate the appropriate document independently following standard office procedures.This person must also be familiar with standard AV equipment: LCD, laptops, projectors, etc., to assist speakers. While AV personnel are usually available, there are occasions where this person will need to be able to set-up equipment or advise someone else how to do so. Must be able to set up PowerPoint presentations. Web conferencing skills are needed to be able to set up and moderate when necessary for meetings and events.Budgeting & Purchasing: 5% A draft budget is developed by the supervisor for each program. This position will track all associated revenues and expenses from planning to completion of the program. This position will then prepare a final program budget for reconciliation with the Office of Fiscal Affairs. In addition to budgeting, this person will be responsible for purchasing supplies including office and programming materials.Other: 5% This position performs under pressure and stressful conditions frequently to meet urgent deadlines to implement successful programs. This position is required to monitor faculty, vendors, and public contacts to assure deadlines are met. Stressful conditions may arise as the demands of programs or special activities require meeting specific deadlines. Examples of such deadlines are brochure production, preparation of large numbers of program materials by program date, and other time-lined activities. In many cases when several activities are going on simultaneously, the individual is reacting to many different deadlines daily. Program planning and implementation are unique to each program or activity. Programs may require duties specific to the program that may not be a regular responsibility. Examples may be the reconciliation of budgets with extensive program expenses and programs with detailed logistical support.

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

Experience in a medical or education setting.

Working Knowledge of the current health care environment.

Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Access, Outlook, and internet applications.

Excellent recording keeping skills. Must be able to create and maintain multiple databases.

Must be able to work independently, prioritize multiple duties to meet specific deadlines and work with minimal supervision

Excellent interpersonal skills as well as excellent written and verbal communication skills

Flexible work schedule may be required, and in-state travel may be required on a limited basis to meet programming needs

None

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

08/03/2022

08/10/2022

No

https://ecu.peopleadmin.com/postings/54294

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.