Job Title: Administrative Assistant II - School of Health Sciences
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 247360
Job Summary

Reporting to the school dean, this position's central focus is supporting the work of department chairs as assigned by the dean. The Administrative Assistant II works in an exciting, fast-paced, and challenging environment that often involves multitasking and managing a variety of projects and requests.

The AA II frequently handles sensitive and/or highly confidential material and is a vital member of the team responding to internal and external demands.

Responsibilities

• Schedules courses and departmental meetings
• Provides event support such as arranging room reservations
• Takes minutes in departmental meetings
• Coordinates facility use and assists with space management
• Processes course related changes for students (e.g., course overrides, waitlist, instructor approval for classes, learning community course changes)
• Prepares updates and reports highlighting faculty accomplishments and publications
• Performs other duties as assigned

Required Qualifications

• Associate degree and one or more years of experience in an administrative support capacity or, an equivalent combination of education and experience

Preferred Qualifications

• 4 Year / Bachelor's Degree
• One or more years of experience supporting multiple people or departments
• Higher education experience

Knowledge, Skills, & Abilities

• Ability to learn various applications, college computing systems, and software
• Ability to perform accurate work with an attention to details
• Ability to work independently and collaboratively as determined by the situation
• Ability to compose, punctuate, and proofread and summarize materials
• Ability to appreciate diversity
• Ability to maintain confidentiality
• Ability to respond to various audiences accurately and calmly and make decisions under pressure without immediate supervision
• Ability to proactively follow through on tasks and close the loop with staff and constituents
• Ability to anticipate needs and plan ahead
• Skills in interpersonal communications and relationship building
• Skills in verbal and written communications
• Skills in various software platforms including Microsoft Office with a focus on Word and Excel
• Skills in organizational and time management

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College, as determined by Georgia Gwinnett College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at (678) 407.5070 or email hr@ggc.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Payroll and Benefits at (678) 407.5070 or email benefits@ggc.edu. Any individual who feels that they may have been discriminated against, should contact the Office of Diversity & Equity Compliance at odec@ggc.edu.

Background Check

• Standard