Skip to main content

This job has expired

Gift & Data Processing Associate

Employer
DePaul University
Location
Chicago, IL

View more

Job Details

Diversity and Inclusion Statement Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
The Highlights
Reporting to the Director of Gift Processing, the Gift and Data Processing Associate ensures that gifts received by the University are processed and receipted in an accurate and efficient manner that is consistent with established procedures and University and IRS policies.  The Gift and Data Processing Associate also plays an integral part in maintaining the accuracy of the biographical information on our constituents as well as the completeness of the team's electronic and physical files. In so doing, they are a member of a team that is responsible for ensuring the integrity of information on the University’s alumni, donors and friends.  

Is This You?
  • Data Entry  (2 years of experience)
        - Timely and accurate recording of detailed gift information and biographical data. 

  • Gift Receipting - (1 year of experience)
        - Run daily receipts reports, review for completeness, accuracy and the need for further processing to properly substantiate donations.
        - Handles requests for duplicate receipts and paper receipts.
        - Manages intake, review, tracking and re-sending of returned receipts.
        - Assists in the preparation, review and mailing of annual receipts to recurring and payroll donors.

  • Document Management  (1 year of experience)
        - Maintain electronic and physical files, including purging files on a periodic basis. 
        - Imaging of gift documentation, including gift and pledge agreements.

  • Performs other duties as assigned.
Your Education & Experience
  • High school degree required plus 2 years of relevant professional data entry experience; associate's degree preferred. Prior data entry experience in finance, accounting or related field preferred.
Financial Responsibilities
  • The Gift and Data Processing Associate will be required to handle cash as well as sensitive financial data such as credit card and bank account information. In performing these duties, they must use the utmost care to ensure the privacy of this information.
Other Skills & Abilities Required
  • Visual acuity in order to carefully enter and check data entered into a computer. Requires ability to sit for extended periods of time.  Requires motor dexterity skills for extended use of computer, keyboard, telephone, and printer.
  • Excellent organizational and time management skills.
  • Ability to perform detailed work with a high degree of accuracy and efficiency.
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
  • Fluency in standard Microsoft Office software (including Word, Excel, and Access).
  • Aptitude in learning new technology and software.
  • Excellent interpersonal and customer service skills, including a demonstrable ability to work within a diverse office environment.
  • Ability to work independently with good problem solving skills.
  • A desire to work with data in a quiet office environment.
  • Strong sense of personal and professional ethics.
  • Experience working in a complex customer relationship management system.

Additional Information
For consideration, please include a resume and cover letter.

  • Due to the innately time-sensitive nature of this position, some evening, weekend, and holiday hours may occasionally be required.

Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Medical, dental, and vision benefits.
  • Generous paid time off, sick time, holidays, floating holidays, and more!
  • Matching retirement plan up to 10%.
  • Tuition waivers for employees and dependents!
  • Full-Time Benefits
Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Required COVID-19 Vaccination: Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email employeerelations@depaul.edu.
Mandated Reporting of Child Abuse & Neglect: Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

Title IX Contact Information
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or titleixcoordinator@depaul.edu.

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Organization

Working at DePaul University

Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.

Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.

DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.

DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.

DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.

Location

Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.

Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.

More Information on DePaul University
• About the Area

 

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert