Organization
Serves as administrative liaison between Naval Science Department faculty and staff, University College, visitors, and other campus Departments and offices.

Duties:

Assists in arranging and hosting of departmental functions such as the Annual Alumni Reunion, Commissioning and other ceremonies. Maintains staff and student rosters, unit schedule and calendar. Drafts and edits all outgoing correspondence for the Department. Generates special reports, programs, and presentations as directed. Establishes and maintains tracking system for time-sensitive documents. Files and maintains all Naval and University orders, instructions, and directives and conducts periodic review to ensure accuracy of records. Serves as de facto Secretary of OU Naval Alumni League. Manages the NROTC alumni database, generates e-mailings and provides updates for Alumni Web Site, coordinates semi-annual meetings and the annual Alumni Reunion weekend. Manages UC Naval Science Department annual budget. Purchases and processes bills for department. Coordinates all usage of the Armory and associated classrooms for the University and school wide functions. Serves as assistant to the Recruiting Officer. Provides NROTC Program and University information to hundreds of prospective students and schedules introductory appointments for the Recruiting and Commanding Officers.Performs related duties as assigned to successfully fulfill the function of the position.

Job Location
Required Education: High School diploma or GED, and 

• 12 months office, clerical or administrative support experience

Skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Preferences:

• Familiarity with the Military
• Basic understanding of the ROTC organization

Advertised Physical Requirements:

• Physical:  Sit for prolonged periods, communicate effectively and listens, engage in repetitive motion, use of computer and telephone, stand, stoop, bend, and reach.
• Environmental:  Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Equal Employment Opportunity Statement:  The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Diversity Statement:  The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Organization: Naval Science
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Jul 29, 2022