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Assistant to the Dean and Operations Coordinator

Employer
The College of New Jersey
Location
Ewing, New Jersey

Job Details

To enrich education through diversity, TCNJ is an Equal Opportunity Employer. TCNJ has a strong commitment to inclusive excellence and to achieve diversity among faculty and staff.  We strongly encourage a host of diverse, intersectional populations and cultures to apply including, but not limited to, identities based on race, gender identity, gender expression, sexual orientation, disability, national origin, and veteran status.

 

The position is assigned to the Dean's office with the School of the Arts and Communications. The College of New Jersey School of the Arts and Communication invites applicants to apply for the position of Assistant to the Dean and Operations Coordinator. The School of the Arts and Communication is comprised of five departments Art and Art History, Communication Studies, Journalism and Professional Writing, Design and Creative Technology and the Department of Music. The School of the Arts and Communication  cultivates social inclusiveness, intellectual curiosity, technical mastery, disciplinary fluency, and an appreciation of the transformative power of creativity. We provide a foundation of core skills to prepare students for diverse and evolving opportunities. This position reports to the Dean of the School of the Arts and Communications. 

 

Main Responsibilities

 

  • Manages administrative functions of the Dean's office including answering phones, ordering supplies, scheduling Dean's meetings, communicating with administrators, faculty, staff, students and alumni.
  • Creates and maintains the fiscal organization systems of the Dean's office including:
    • Closely monitors the fiscal affairs of the Dean's office in coordination with the program assistants from the five academic departments.
    • Compiles and analyzes statistical, financial, and other data. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
    • Reconciles expenses with the budget.
    • Ensures expenses are applied to correct line items within budget.
    • Regularly reviews trends and makes recommendations.
  • Organizational
    • Supports strategic initiatives of the school by developing reports and conducting research.
    • Establishes liaison and maintains cooperative working relationships with other staff or organizations whose functions impact assigned responsibilities.
    • Maintains confidential communication and consults with the Dean regarding issues and concerns encountered during duties; provides recommendations for resolution.
    • Participates in the selection of and may assign and review graduate assistants and student workers.
    • Works with the Assistant Dean to process Adjunct contracts for the School.
    • Serves on standing and ad hoc committees as required and attends and participates in meetings or related college events.
    • Works closely with the TCNJ Center for the Arts to assist in the coordination of programs sponsored by the school, including guest artists and visiting lecturers.
    • Supports communication with Alumni.

 

Minimum Requirements

  • Bachelor's Degree and 2 years comparable experience.
  • A Bachelor's degree from an accredited College or University. Applicants who do not possess the required education may substitute experience on a year-for-year basis. Applicants who possess an Associate's degree may substitute 2-years of position-related experience for the remaining two years of education.
  • Two years administrative or office management experience.
  • Facility and ease in learning new software.
  • Ability to compile  and represent research.
  • Experience working with budgets. Experience
  • planning events or coordinating projects.

 

Employer Qualifications:

  • Final offer of employment is contingent upon the successful completion of background check and reference checks
  • COVID-19 Testing and Compliance - The College has a mandatory COVID-19 vaccination requirement. To learn more, please read the policy here: COVID-19 Requirements and Protocols. https://hr.tcnj.edu/covid-19-employee-info/

 

About TCNJ

Founded in 1855, TCNJ is a selective public primarily undergraduate institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the residential experience for our nearly 6,500 undergraduate students, 30% of whom are self-described as members of groups traditionally underrepresented in academe and STEM. Students benefit from a 13-to-1 student-to-faculty ratio and an average class size of 21 students, which has led to TCNJ attaining a first-year to sophomore retention rate of 94% and a graduation rate of 86%. TCNJ has also received national recognition for the adoption and promotion of the teacher-scholar model for our faculty and deep engagement of our undergraduates in research. TCNJ was awarded the inaugural “Campus-wide Award for Undergraduate Research Accomplishment” from the Council on Undergraduate Research in 2015. In part because of TCNJ’s intentional and comprehensive integration of research into our undergraduate curricula and institutional culture, an increasing number of TCNJ graduates have pursued and completed doctoral degrees over the past ten years. TCNJ was awarded, in 2006, a Phi Beta Kappa chapter—an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ’s seven schools—Arts and Communication; Business; Education; Engineering; Humanities and Social Sciences; Nursing, Health, and Exercise Science; and Science. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College’s campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty.

 

Contact Information

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.   In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

Organization

The College of New Jersey (TCNJ) is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855 as the New Jersey State Normal School, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 “Most Competitive” schools in the nation by Barron’s Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton Review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter—an honor shared by less than 10 percent of colleges and universities nationally.

Academic Programs

A strong liberal arts core forms the foundation for a wealth of degree programs offered through TCNJ’s seven schools—Arts & Communication; Business; Humanities & Social Sciences; Education; Science; Nursing, Health, & Exercise Science; and Engineering. The College is enriched by an honors program and extensive opportunities to study abroad, and its award-winning First-Year Experience and freshman orientation programs have helped make its retention and graduation rates among the highest in the country.

Campus

Known for its natural beauty, the College’s campus is set on 289 tree-lined acres in suburban Ewing Township (map). The College has 39 major buildings, including a state-of-the-art library; 14 residence halls that accommodate 3,600 students; an award-winning student center; more than 20 academic computer laboratories; a full range of laboratories for nursing, microscopy, science, and technology; a music building with a 300-seat concert hall; and a collegiate recreation and athletic facilities complex. TCNJ has a full-time undergraduate enrollment of approximately 6,400 students (95 percent from New Jersey).

Student Life

The College of New Jersey encourages students to expand their talents and skills through more than 150 organizations that are open to students. These groups range from performing ensembles and professional and honor societies to student publications, Greek organizations, as well as intramural and club sports. The College also offers numerous leadership opportunities through the Student Finance Board, Student Government Association, and Residence Hall Government to name a few.

Athletics

High achievement and scholarship in the classroom have been mirrored by the success of The College of New Jersey’s varsity student-athletes. Since the 1978–79 Lion wrestling team captured the College’s first National Collegiate Athletic Association (NCAA) team championship, TCNJ has established itself as one of the nation’s most successful Division III (non-athletic scholarship) programs. Since 1979, The College of New Jersey has amassed a total of 39 Division III crowns in seven different sports. In addition, the Lions have posted 32 runner-up awards, giving the College an aggregate of 71 first- and second-place finishes. That figure is tops among the nation’s 400-plus Division III colleges and universities during the past 30 years. The Lions have also produced 58 Division III CoSIDA First Team Academic All-Americans.

As impressive as the overall athletic record is, TCNJ’s accomplishment as a leader in women’s sports is even greater. Since NCAA Championships were initiated for women in 1981, only TCNJ has won 32 Division III team championships. The total does not include the Lions’ lacrosse championship in 1981 or the softball championships in 1980 and 1981, which were sponsored by the AIAW (Association for Intercollegiate Athletics for Women) prior to women’s sports inclusion in the NCAA. In the fall of 1999, TCNJ’s women’s athletic program was voted as the top Division III institution for female student-athletes by Sports Illustrated for Women.

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